User Guide Ver: 1.08.08 contract details without using Digital Signature Certificate (DSC). In addition, the process of creation of user accounts with roles for department officials by nodal officers, is also covered, to enable them to carry out the epublishing process subsequently. 3 ePublishing Publishing module is a functionality which allows the department user to perform functions like creating and publishing of tenders enquiries, its corrigendum and upload ‘Award of Contract (AOC) once the bid has been finalised 4 Overview = Department User creates and publishes the tenders. If needed, they may create land publish corrigendum. The published tenders/corrigendums are listed in the Central Public Procurement Portal (CPP). + Bidders/users can view and download the required tender and its related documents, + Bidder prepares the documents and submits the bid manually. "The submitted documents are manually opened, evaluated both technically and financially. = Based on the committee's recommendation, the tender is awarded to the respective selected bidder(s). = The AOC document is uploaded by the concerned department official in the Central Public Procurement Portal for the public view. * To update the award of contract, the awarded bidder name can be selected from the list of bidders name registered in the portal and the department official needs to select the bidder to whom the contract is going to be given. Hence the bidders have to necessarily register in the portal. CPPP User Gui Page 5 of 36User Guid Version: v1.08.08 earch ete in esa tate ae seed Figure 6: Department User creation screen - 2 On the Department Users screen, 3, Select the User Level. 4. Enter the Personal Details and Contact Det: 5. Click the ‘Next >” button, ‘System navigates to the next screen, CPPP User GuideUser Guid Version: v1.08.08 mooie a the eid inn Ore Oe ‘estes hemes res One hao tt ans Over Ore nt cant Tobe ton: Ores Ore rmet te ome Cometcrst rere meet tmnt Oires Figure 1 Basic Details screen On the basic details screen, 6. Fill the fields in ‘Basic Details’ tab as indicated from the list boxes/bullet points. 7. After entering all the details, please click the ‘Next >" button, Alternatively, click the ‘Cancel button to exit without creating the tender. ‘System displays Cover List screen. CPPP User GuideUser Guid Version: v1.08.08 Figure 1 On the view tender information screen, 13. Click the “Edit’ link corresponding to the section to edit the previously entered details if necessary. 14, Click the ‘Add New’ link corresponding to Work Items section to add work items. ‘At any point of time click the “Back’ button to return to previous screen. ‘System displays Work Item Details screen. CPPP User GuideUser Guid Version: v1.08.08 Figure 23: Work Item Documents screen On the work item documents screen, 23. Click the *Upload’ button. 24. Upload the work item documents one by one relevant to the tender. ‘System lists the updated document in Work Items Documents table and displays the verified status as shown in the below figure. CPPP User GuideUser Guide Version: v1.08.08 Publched und ie etn te table Figure 30: Published Tenders screen The dept user now can go to [Link] site and check to see the tender is getting scrolled under latest tenders option. The detailed view of the tender can also be seen under latest active tenders option after selecting the desired tender. 6.6 Award of Contract After the selection of a bidder by the competent authority, the successful bidder will be formally notified of the award by order prior to expiration of validity period. The letter called "Award of Contract” will state the contract price that the TIA will have to pay to the bidder towards the execution/completion of the tender, subject to furnishing a performance security within the stipulated date. To perform award of contract: 1. Select the ‘Award of Contract’ tab on the left panel of the dashboard screen. System displays AOC for ePublishing Tenders screen.User Guid Version: v1.08.08 Figure30: AOC for ePublishing Tenders screen 2. clk the view ion) coresponding to the tender reference number System displays the bid list to update the selected bidder details for award of contract. Figure31: Adding Bidder details 3. Enter the bidder ‘Login 1D’. 4. Click the ¥ \dd button, Alternatively, click the ‘Cancel’ button to return to previous screen. CPPP User GuideUser Guid Version: v1.08.08 ‘System adds the bidder details and lists it in the bids list. Figure32: Bid details screen 5. Enter the bidder ‘Rank’ as L1, L2 or L3 etc. Figure33: Bid details screen - 1 6. Enter the next bidder ‘Login 1D’. 7. Click the ‘Add’ button, CPPP User GuideUser Guid Version: v1.08.08 Follow the same steps to add more bidder details. Figure34: Bid details screen - 2 8, Select the bidder with the lowest rank who has been shortlisted for award of contract, 9. Click the ‘Next >’ button, System displays the next screen to add contract value and upload AOC documents. CPPP User GuideUser Guide Version: v1.08.08 = PP —— eens | ene mente ‘lek tie button to © arate contract > —_ Figure35: AOC details screen 10, Enter the ‘Contract Value’ and ‘Description’. 11. Upload the ‘AOC details document’, 12. Enter the ‘Contract Date’. 13, Enter the ‘Work Completion Period’ in days. 14, Click the “Save button. Alternatively, click the ‘Cancel button to return to previous screen. ‘System updates the award of the contract details and displays a link to print the Award of Contract, CPPP User GuideUser Guid Version: v1.08.08 cresn ome eats ses’ A Tene tonsncen Figure36: Print AOC tink 15. Click the ‘Print Award of Contract! link. ‘System opens the Award of Contract in a new window. Figure37: Award of Contract certificate *=# This concludes the ePublishing process without using DSC *** CPPP User Guide