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Examples - Formal, Informal Invitations

The document outlines the formats for formal and informal invitations, highlighting the differences in structure and language. It provides examples of a formal invitation for a school event and an informal invitation for a dinner party. Key distinctions include the presence of the recipient's address and subject in formal invitations, while informal invitations use a personal tone without these elements.

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Palak Inani
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9 views5 pages

Examples - Formal, Informal Invitations

The document outlines the formats for formal and informal invitations, highlighting the differences in structure and language. It provides examples of a formal invitation for a school event and an informal invitation for a dinner party. Key distinctions include the presence of the recipient's address and subject in formal invitations, while informal invitations use a personal tone without these elements.

Uploaded by

Palak Inani
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

INVITATIONS (Single recipient)

(Letter format to be followed as it is directed to one person)


Formal Invitations: This is more often to invite a dignitary for a formal event
in your official capacity (as a representative of an organization/association)
i.e. invite them to be the ‘Chief Guest’ or ‘Guest of honour’. Therefore, the
formal letter format is used for such invitations.
Informal Invitations: This is to invite a friend or a relative for a household
event like a dinner party, house-warming event, festival celebration at home
etc. Therefore, the informal letter format is used in such cases.
Important: Formal letter has receiver’s address and a subject while an
informal letter doesn’t have these. Also, the language used is formal in the
former case (first person reference and short-forms are avoided).
The informal invitation has informal language (receiver’s address and
subject-line are NOT to be written in this format).
Formal LETTER OF INVITATION
JD High Public School
Adarsh Nagar, Jalandhar

June 19, 2025

The Education Minister


Secretariat, Chandigarh
Subject: Invitation to the school’s Annual Day function as Chief Guest
Respected Sir
The management, staff and students request for your benign presence at
the school’s Annual Day function on December 4, 2023 at 6:00 p.m. in the
KL Sehgal Memorial Hall, Mahavir Marg, Jalandhar as Chief Guest. It
will be an honour for them to receive their prizes from a learned person of
your position and experience. Your presence would be a source of
encouragement for all. Looking forward to a favourable response.
Yours sincerely
Namita Singhal
Principal
Draft an invitation for the guest of honour at the
annual sports day event at Birla Public School,
Bengaluru. You are V. Raghu, Sports Coordinator
of your school.

Birla Public School


Sector #, PQ Road
Bengaluru

September 10, 2023

ABC Apartments
CDE Nagar
Bengaluru

Subject: Invitation to be the ‘Guest of Honour’

Sir
Our School is organising the ‘Annual Sports Day’ on December 4,
2023 in school premises. We will be honoured if you would kindly
accept the invitation to be the Chief Guest at the event for prize
distribution ceremony from 6pm onwards. Your presence would be
an inspiration for the students.
We would be grateful if you could kindly confirm your acceptance.

Yours truly
V. Raghu
Sports Coordinator
INFORMAL INVITATION

FEATURES OF AN INFORMAL INVITATION


• Use of first person
• Sent to family and friends.
• Begins with ‘Dear’
• Use of warm and personal language
• Last sentence suggests that a reply is expected

ILLUSTRATION (Informal Invitation):


Sector-24
Noida

July 25, 2023

Dear Reena
I am hosting a dinner at my new residence, S-25, sector-24, Noida on 20th
March at 8p.m. I shall be grateful if you could join us for dinner. Kindly
confirm your acceptance.
Yours sincerely
Rita

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