BIDDING DOCUMENT
FOR
THE PROCUREMENT OF
Milghar Budhhahimalya Chorikhola Sadak , Chaurideurali -3 , Kavre
Sealed Quotation
Issued by:
Sahari Bikash Tatha bhawan Karyalaya Kavre
Kavre Dhulikhel Kavre
Sealed Quotation Number UDBOK/W/SQ/28/82/83
Issued On 08-03-2026
बागमती प्रदे श सरकार
भौततक पूर्ााधार वर्कास मन्त्रालय
शहरी वर्कास तथा भर्न कायाालय
धुतलखेल , काभ्रेपलाञ्चोक
शशलबन्त्दी दरभाउपर पेश गदाा Bid Bond र Litter of Bid मा प्रयोग गने ढाचामा सम्बशन्त्ध सुचना
यस कायाालयको आ.र्. ०८२/०८३ को स्र्ीकृत र्ावषाक कायाक्रमहरु अन्त्तगातका शशलबन्त्दी दरभाउपर माध्यम
द्वारा गराउदा तनमााण व्यर्सायीबाट तबड गदाा बैंक जमानत पर (Bid Bond) तथा बोलपर दताा तनर्ेदन (Letter of
Bid) तबड डकुमेण्टमा नमुना फमेट भएको हुदा उक्त तोवकएको ढाचा र शब्दहरु मार प्रयोग गरे र बैक जमानत पर
(Bid Bond) तथा शशलबन्त्दी दरभाउपर दताा तनर्ेदन (Letter of Bid) मार पेश गना सुशचत गररन्त्छ । तोवकएको
बाहेकका तबतभन्न आफुखुसी सताहरु शब्दहरु तथा हरफहरु थपघट गरर पेश भएको पाईएमा शशलबन्त्दी दरभाउपर
स्र्ीकृत नहुने ब्यहोरा सम्बशन्त्धत सबैमा जानकारी गराईन्त्छ। राजश्व भौचरमा तमतत, फमाको नाम, पान नम्बर र ठे क्का
नम्बर अतनबाया उल्लेख गनुप
ा नेछ ।
बैंक खाता न. शशषाक न. कायाालय कोड कायाालय
रा. बा. बैंक धुतलखेल १०००१००२०००१०००० १४२२९ ३३७०४२६०१३ शहरी वर्कास तथा भर्न कायाालय , काभ्रे
नगद बैंक ग्यारे ण्टीको लातग कायाालय कोड उल्लेख गरर धरौटी खाता नं. :१०४०१००२०२०३००००
अनलाइनमा रहेको स्र्ीकृत ढाचाको तनर्ेदन, बैंक जमानत परको नमुना प्रयोग गनुा पनेछ शब्द तथा सताहरु
फेरबदल गरी पेश गरे को मान्त्य हुने छै न
पाच र्टा ठे क्का सं झौता नभएको स्र्घोषणा पर, पार्र अफ अटोनी परमा अतनबाया बोलपर आब्हान अबतध तभरको
समयमा सवहछाप गरर पेश गनुा पने छ।
उद्योग दताा प्रमाणपर, तनमााण ईजाजत परको प्रतततलवप, भ्याट दताा प्रमाणपर, तनयमानुसार करच ुक्ता गरे को
प्रमाणपरहरू पेश गरा न ु परने छ।
कायाालय प्रमुख
Table of Contents
Section I. Instruction to Bidders (ITB)
Section II. Bid Data Sheet (BDS)
Section III. Eligibility Criteria
Section IV Bidding Forms
Section V Works Requirements
Section VI. Bill of Quantities
Section VII. General Conditions of Contract (GCC)
Section VIII. Special Conditions of Contract (SCC)
Section IX Contract Forms
Invitation for Sealed Quotation
Name of the Office:Sahari Bikash Tatha bhawan Karyalaya Kavre
Address of the Office:
Kavre Dhulikhel Kavre
Sealed Quotation No:UDBOK/W/SQ/28/82/83
Date of second Publication : 08-03-2026
1. The Sahari Bikash Tatha bhawan Karyalaya Kavre invites sealed quotations from registered contractors for the construction of
Milghar Budhhahimalya Chorikhola Sadak , Chauri....
2. The Estimated amount for the works is(in NRs.): 1,742,578.94 (Exclusive of VAT and Contingencies)
3. Eligible Bidders may obtain further information and inspect the Sealed quotation Forms at the office of Sahari Bikash Tatha
bhawan Karyalaya Kavre at Kavre Dhulikhel Kavre or by reaching out to them at Telephone 9841294742 or by dropping a mail
at bhawankaryalayakavrepd3@[Link] [or may visit PPMO website [Link].]
4. Sealed Quotation Forms may be purchased by eligible Bidders on the submission of a written application and upon payment of a
non-refundable fee of 1000.0 NRs.
Or
Bidder who chooses to submit their bid electronically shall deposit the cost of bidding document in the account specified below:
Name of the Bank: Rastriya Banijya Bank Ltd.
Name of the Office: Sahari Bikash Tatha bhawan Karyalaya Kavre
Office Code no: 14229
Office Account no: 10002000010000
Rajaswa (revenue) Shirshak no: 3370426013
5. Sealed bids must be submitted to the above office by hand or through e-GP system i.e [Link]/egp on or before 08-
03-2026 12:00 hours . Bids received after this deadline will be rejected.
6. Sealed Quotations shall be opened in the presence of Bidders' representatives who choose to attend at 15-03-2026 12:15 hours at
the office of Sahari Bikash Tatha bhawan Karyalaya Kavre, Bids must be valid for a period of 45 days after bid opening and
must be accompanied by a bid security amounting to a minimum of NRs.60000 which shall be valid for 30 days beyond the
validity period of the bid i.e 75 days.
7. If the last date of purchasing and /or submission falls on a government holiday, then the next working day shall be considered as
the last date. In such case the validity period of the bid security shall remain the same as specified for the original last date of bid
submission.
[Note : As mentioned in clause 49ka of PPR 2064 clause 49ka ,add more relevant information as per required]
Section - II
Instruction to Bidders
Section I. Instruction to Bidders(ITB)
1. Scope of Works 1.1 The Employer stated in the BDS for the construction of works as detailed in
attached specifications, drawings and the bill of quantities provided herein. The
name of Employer, name of project and contract identification number of Contracts
are provided in the BDS.
2. Eligible Bidder 2.1 This Invitation for Bids is open to all registered contractors with eligibility criteria
specified in section III Eligibility Criteria. A bidder declared blacklisted and ineligible by
the GoN, Public Procurement Monitoring Office (PPMO) and/or the DP in case of DP
funded project, shall be ineligible to bid for a contract during the period of time
determined by the GoN, PPMO and/or the DP.
2.2 In case of a natural person or firm/institution/company which is already declared
blacklisted and ineligible by the GoN, any other new or existing firm/institution/company
owned partially or fully by such Natural person or Owner or Board of director of
blacklisted firm/institution/company; shall not be eligible bidder.
2.3 Firms shall be excluded if the corruption case is being filed to Court against the
Natural Person or Board of Director of the firm/institution /company or any partner of
JV, such Natural Person or Board of Director of the firm/institution /company or any
partner of JV shall not be eligible to participate in procurement process till the concerned
Court has not issued the decision of clearance against the Corruption Charges
3. One Bid per 3.1 Each Bidder shall submit only one quotation. A Bidder who submits more than
Bidder one quotation shall cause all the quotations with the Bidder’s participation to be
disqualified.
4. Cost of Bidding 4.1 The Bidder shall bear all costs associated with the preparation and submission of
his bid and the Employer shall in no case be liable for those costs.
5. Site Visit 5.1 The Bidder at his own cost, responsibility and risk may visit the site of the works
and acquire all necessary information for preparing the bid and entering into a
contract for construction of the works.
6. Content of 6.1 The Quotation Form comprise the documents listed below:
Quotation Form Section I: Instructions to Bidders
Section II: Bid Data Sheet
Section III : Eligibility Criteria
Section IV: Bidding Forms
Section V: Works Requirements
Section VI: Bill of Quantities
Section VII: General Conditions of Contract (GCC)
Section VIII: Special Conditions of Contract (SCC)
Section IX: Contract Forms
7. Clarification 7.1 A prospective Bidder may obtain clarification on the Quotation Form from the
Employer on or before 5 days prior to the deadline for submission of quotation.
8. Language of Bid 81. All documents relating to the bid shall be in English /Nepali.
9. Documents The bid by the Bidder shall comprise the following:
Comprising Bid Letter of Bid
Eligibility Information/Document
Bid Security and
Priced Bill of Quantities
10. Bid Prices 10.1 The contract shall be for the whole works described in scope of works based on
the priced Bill of Quantities submitted by the Bidder. The Bidder shall fill in rates and
prices for all items of the works in Nepali Rupees. Items for which no rate or price is
entered shall be deemed covered by the other rates and prices in the Bill of
Quantities and shall not be paid separately by the Employer.
All duties, taxes and other levies payable by the contractor under the contract shall
be included in the rates, prices and total Bid Price submitted by the Bidder.
11. Bid Validity 11.1 Bids shall remain valid for the period specified in the BDS after the bid
submission deadline date prescribed by the Employer. A bid valid for a shorter period
shall be rejected by the Employer as nonresponsive.
12. Bid Security 12.1 The Bidder shall furnish as part of its bid, in original form, a bid security as specified
in the BDS. In case of e-submission of bid, the Bidder shall upload scanned copy of Bid
security letter at the time of electronic submission of the bid. The Bidder accepts that
the scanned copy of the Bid security shall, for all purposes, be equal to the original. The
details of original Bid Security and the scanned copy submitted with e-bid should be the
same otherwise the bid shall be non-responsive.
12.2 The bid security shall be, at the Bidder’s option, in any of the following forms:
(a) an unconditional bank guarantee from Commercial Bank or Financial Institution
eligible to issue Bank Guarantee as per prevailing Law or;
(b) a cash deposit voucher in the Employer's Account as specified in BDS.
In the case of a bank guarantee, the bid security shall be submitted
either using the Bid Security Form included in Section III (Bidding
Forms) or in another Form acceptable to the employer. The form must
include the complete name of the Bidder. The bid security shall be valid for
minimum thirty (30) days beyond the original validity period of the bid
12.3 Any bid not accompanied by an enforceable and substantially compliant bid
security shall be rejected by the Employer as nonresponsive. In case of e-Submission,
if the scanned copy of an acceptable Bid Security letter is not uploaded with the
electronic Bid then Bid shall be rejected.
12.4 The bid security shall be forfeited if:
(a) a Bidder requests for withdrawal during the period of bid validity specified by the
Bidder on the Letter of Bid, after bid submission deadline.
(b)a Bidder changes the prices or substance of the bid while providing information;
(c) a Bidder involves in fraud and corruption pursuant to clause 27;
(d) the successful Bidder fails to:
(i) furnish a performance security in accordance with clause 25 and 26;
(ii) sign the Contract in accordance within the period stipulated in Letter of Acceptance;
or
(iii) accept the correction of arithmetical errors pursuant to clause 21.1
13. Format and 13.1 The bid shall be typed or written in indelible ink and shall be signed by an
Signing of Bids authorized person. Any entries or amendments including alternations, additions or
corrections made shall be initialed by the same authorized person.
14. Sealing and 14.1 Bidders may submit their bids by hand copy or by electronically. When so
Marking of Bids specified in the BDS, bidders shall have the option of submitting their bids
electronically. Procedures for submission, sealing and marking are as follows:
(a) Bidders submitting bids by hand copy: The Bidder shall submit his bid in
sealed envelopes. The envelope shall be addressed to the Employer
specified in the Invitation for Quotation and shall bear the name and
identification number of the quotation.
(b) Bidders submitting Bids electronically shall follow the electronic bid
submission procedure specified in the BDS
15. Deadline for 15.1 Bids shall be delivered to the Employer at the address no later than the time
Submission of and date specified in BDS.
Bids
16. Late Bids 16.1 Any bid received by the Employer after the deadline shall not be accepted and
shall be returned unopened to the Bidder upon request.
[Link] 17.1 Bids once submitted shall not be withdrawn or modified.
And Withdrawal of
Bids
18. Bid Opening 18.1 The Employer shall open the bids in the presence of the Bidders' representatives
who choose to attend at the time and in the place as specified in the BDS. The
Employer shall prepare and provide minutes of the bid opening including the
information disclosed to those present.
19. Process to be 19.1 Information relating to the examination, evaluation and comparison of bids and
Confidential recommendations for the award of a contract shall not be disclosed to Bidders or any
other persons not officially concerned with such process until the award to the
successful Bidder has been announced. Any efforts by the Bidder to influence the
Employer in the bid evaluation, bid comparison or contract award decisions may
result in rejection of Bidder’s bid.
[Link] of 201. Prior to the detailed evaluation of Bids, the Employer shall determine whether
Bids each bid (a) meets the eligibility criteria defined in Clause 2; (b) has been properly
signed; (c) is accompanied by the required securities; and (d) is substantially
responsive to the requirements of the Bidding documents.
21. Evaluation and 21.1 In evaluating the Bids, the Employer shall determine for each bid the evaluated
Comparison of Bid Price by adjusting any corrections for errors. Bids shall be checked by the
Bids Employer for any arithmetic errors. Errors shall be corrected by the Employer as
follows:
(a) only for unit price Contracts, if there is a discrepancy between the unit price and
the total price that is obtained by multiplying the unit price and quantity, the unit
price shall prevail and the total price shall be corrected, unless in the opinion of the
Employer there is an obvious misplacement of the decimal point in the unit price,
in which case the total price as quoted shall govern and the unit price shall be
corrected;
(b) if there is an error in a total corresponding to the addition or subtraction of
subtotals, the subtotals shall prevail and the total shall be corrected; and
(c) If there is a discrepancy between the bid price in the Summary of Bill of
Quantities and the bid amount in item (c) of the Letter of Bid, the bid price in the
Summary of Bill of Quantities will prevail and the bid amount in item (c) of the
Letter of Bid will be corrected.
(d) if there is a discrepancy between words and figures, the amount in words shall
prevail, unless the amount expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to (a) ,(b) and (c) above.
21.2 In case of e-submission of bid, upon notification from the employer, the bidder
shall also submit the original of documents comprising the bid as per ITB 9 for
verification of submitted documents for acceptance of the e-submitted bid. If a
Bidder does not provide original of document of its bid by the date and time set in
the Employer’s request for clarification, its bid may be rejected.
21.3 If the Bidder that submitted the lowest evaluated bid does not accept the
correction of errors, its bid shall be disqualified and its bid security shall be forfeited.
21.4 If the corruption case is being filed to Court against the Natural Person or Board of
Director of the firm/institution /company or any partner of JV, such Natural Person
or Board of Director of the firm/institution /company or any partner of JV such
bidder’s bid shall be excluded during the evaluation.
22. Award of 22.1 The Employer shall decide the award of the contract to the Bidder whose bid is
Contract within the approved estimate and who has offered the lowest evaluated Bid
Price within bid validity period provided that such Bidder has been determined
to be eligible in accordance with the provisions of Clauses 2.
22.2 if the bid for an Unit Rate Contract, which results in the lowest Evaluated Bid Price
is seriously unbalanced or front loaded or extremely low in the opinion of the
Employer, the Employer may require the Bidder to produce detailed price analysis
for any or all items of the Bill of Quantities, to demonstrate the internal consistency of
those prices with the construction methods and schedule proposed. After
evaluation of the price analysis, taking into consideration the schedule of estimated
Contract payments, the Employer may require that the amount of the performance
security be increased at the expense of the Bidder as mentioned in BDS to protect
the Employer against financial loss in the event of default of the successful Bidder
under the Contract or may consider the bid as non-responsive.
23. Employer's Right 23.1 The Employer reserves the right to accept or reject any bid or to cancel the
to Accept any bidding process and reject all bids, at any time prior to the award of the contract,
Bid and to Reject without assigning any reasons whatsoever and without thereby incurring any liability
any or all Bids to the affected Bidder or Bidders.
24. Notification of 24.1 The Bidder whose bid is accepted and all other participating bidders shall be
Award and notified of the award by the Employer.
Signing of 24.2 The notification (hereafter called the “Letter of Acceptance”) to the successful
Agreement Bidder shall state the sum that the Employer shall pay the Bidder in consideration of
the execution, completion, and maintenance of the works as described by the
contract. Within 7 days of receipt of the Letter of Acceptance, the successful Bidder
shall deliver the Performance Security pursuant Clause 25and sign the Agreement.
24.3 Inability of the Bidder to make an Agreement within the above stated period
shall result in cancellation of the Contract Award and forfeiture of the Bidder’s Bid
Security, upon which the Contract shall then be awarded to the next successive
successful Bidder.
[Link] 251. Within seven (7) days of the receipt of Letter of Acceptance from the Employer,
Security the successful Bidder shall furnish the performance security as under mentioned
from Commercial Bank or Financial Institution eligible to issue Bank Guarantee as per
prevailing Law in Nepal in accordance with the conditions of Contract using Sample
Form for the Performance Security included in Section IX (Contract Forms), or
another form acceptable to the Employer.
i) If bid price of the bidder selected for acceptance is up to 15 (fifteen) percent below the
approved cost estimate, the performance security amount shall be 5 (five) percent of the
bid price.
ii) For the bid price of the bidder selected for acceptance is more than 15 (fifteen) percent
below of the cost estimate, the performance security amount shall be determined as
follows:
Performance Security Amount =
[(0.85 x Cost Estimate – Bid Price) x 0.5] + 5%of Bid Price.
The Bid Price and Cost Estimate shall be inclusive of Value Added Tax.
[Link] 26.1 The Bidder may be required to provide additional Performance Security if the
Securities Employer determines that the rate quoted by the Bidder in the Bill of Quantities,
front loaded or unbalanced. In such case, the Employer shall instruct the Bidder to
provide additional 8% security for signing of the Contract Agreement. Bidder’s failure
to do provide additional security shall result in forfeiture of the Bid Security and
award of the Contract to the next lowest evaluated Bidder.
[Link] or 27.1 The Employer shall reject a bid for award if it determines that the Bidder
Fraudulent Practices recommended for award of contract has engaged in corrupt or fraudulent practices
in competing for the contract in question.
[Link] of 28.1The Bidder shall be responsible to fulfill his obligations as per the requirement
Bidders of the Contract Agreement, Bidding documents, GoN’s Procurement Act and
Regulations.
28.2 The Bidder shall not carry out or cause to carry out the following acts with an
intention to influence the implementation of the procurement process or the
procurement agreement :
a) give or propose improper inducement directly or indirectly,
b) distortion or misrepresentation of facts
c) engaging or being involved in corrupt or fraudulent practice
d) Interference in participation of other prospective bidders.
e) coercion or threatening directly or indirectly to cause harm to the person or
the property of any person to be involved in the procurement proceedings,