The Word Screen
Standard Title bar
toolbar
Menu Window
bar control
buttons
Ruler
Vertical
scroll bar
Status bar
View
buttons
(A) Menu bar: the word menu is displayed at the
top of the screen. The main menu further display
a sub menu. Some of the option are highlighted
option and some of the option are appear as
[Link] any time only highlighted options are
executed, faded options are not applicable. The
menu bar is look like:
(B) Tool bar: word has number of tool bars that help you perform
task faster and with great ease. Toolbar provides shortcuts to menu
command. Tool bar is just located just below the menu bar. Two of
most commonly tool bar are the formatting tool bar and standard tool
bar. These two tool bar are displayed just below the title bar. At any
point of time any tool bar can be made on or off through the tool bar
option of view menu.
Draw
undo open print table copy paste
new Grammar and
Text
save redo spelling
Open cut box
recent
file
Standard tool bar
Formatting toolbar
Increase and
Bullet and decrease
Font size indent Show/hide
font case numbering sort marks
bold table
italic underline Text effect align
Text spacing Background
color color
subscripts
(C) Drawing tool bar: the drawing tool bar on the top of
word contain drawing and text tools for creating graphics.
(D) Ruler bar: the ruler bar allows you to format the vertical
alignment of text in a document.
To display the ruler:
1. click view on the menu bar.
[Link] option ruler should have a check mark next to it. If it has a
check mark next to it, press Esc to close the menu. If it does not have
a check mark next to it, continue o the next step.
3. click ruler. The ruler now appears below the toolbar.
Hanging First Line
Indent Indent
Vertical Ruler
Margin
Horizontal
Ruler
Left Indent
(E) Status bar: the status bar displays information about the
currently active document. This include the page number that
you are working, the column and line number of the cursor
position and so on.
status bar
Method 1
1. Take the mouse pointer to start button on the task bar. Click
the left mouse button.
2. Move the pointer to programs. You will notice another
menu coming up to the right.
3. In that menu identify where Microsoft word is placed.
Move the cursor horizontally to come out of the programs.
4. Move into the rectangular area meant for the MS word.
Click the left mouse button there. The computer will start MS-
word.
Method 2
double click on the Microsoft word icon on the
desktop.
Besides these two methods other methods for
opening word are:
Using Run Command.
Using DOS: Specify the absolute path to open
[Link] title. After writing the absolute
path the MS-Word will open up.
Operations on text in document file
• Entering text
• To view the typed text
• To insert text
• Selecting text
• Moving text
• Copying text
• Deleting text
• Finding text
• Replacing text
Selecting margins
Setting the paper size
Aligning text
Selecting a font and changing its size
Applying bold, italics and underline
Changing a case
spacing
• Character spacing: The spacing that exists
between two consecutive characters.
• Line spacing: The spacing that exists between
two consecutive lines.
headers and footers
Formatting of page
: border and shading
Find and replace
Working with Tables
creating Tables
Table properties
Column properties Cell Properties
Inserting rows and columns
Deleting rows or columns
Applying formula
Merging and splitting cells
Before Merging
After Merging
Spell check
Using autocorrect and auto text
Inserting bullets and numbering
Before Splitting
After Splitting
Working with graphics
Printing your work
Print dialog box