GOVERNMENT OF ANDHRA PRADESH

DEPARTMENT OF SCHOOL EDUCATION

Request For Bid (RFB) for Hiring of a Vendor to Supply Apparel Trade
Vocational Education Labs in 145 Government High Schools of Andhra Pradesh

RFB Reference No: SS-21024/19/2024-GCDO-3

NOVEMBER – 2024

Address for Communication:

The State Project Director, Samagra Shiksha,KBC
Boys High School Premises, Opposite Rythu
Bazar, Patamata,
Vijayawada, Krishna District,
Andhra Pradesh – 520 010.

1
Disclaimer
The information contained in this Request For Bid (the “RFB”) document and/or subsequentlyprovided
to Bidder(s) in connection to this RFB, whether verbally or in document or in any other form, by or
on behalf of the State Project Director, Andhra Pradesh Samagra ShikshaSociety, Government of
Andhra Pradesh (hereafter referred to as the “Authority”) or any of its employees or advisors, is
provided to the Bidder(s) on the terms and conditions set out in this RFB document and all other
conditions subject to which such information is provided in writing.

This RFB document is intended to be and is hereby issued only to the prospective Bidders. The purpose
of this RFB document is to provide the Bidder(s) with information to assist the formulation of their
Bids. This RFB document does not purport to contain all the information that each Bidder may require.
This RFB document may not be appropriate for all persons, and it is not possible for the Authority, its
employees, or advisors to consider the investmentobjectives, financial situation and particular needs
of each Bidder who reads or uses this RFB document. The assumptions, assessments, statements, and
information contained in the RFB document may not be comprehensive, complete, accurate, or
adequate. Each Bidder shall, therefore, conduct its own investigations and analysis and shall check the
accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,
statements, and information contained in this RFB document and where necessary obtain independent
advice from appropriate sources. The Authority, its employeesand advisors make no representation or
warranty and shall incur no liability under any law, statute, rules, or regulations as to the accuracy,
adequacy, correctness, reliability, orcompleteness of the RFB document.

Information provided in this RFB to the Bidder(s) is on a wide range of matters, some of which may
depend upon interpretation of law. The information given is not intended to be anexhaustive account
of statutory requirements and shall not be regarded as complete or an authoritative statement of law.
The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion
on law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no
liability to any person, including any Bidder under any law, statute, rules or regulations or tort,
principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which
may arise from or be incurred or suffered on account of anything contained in this RFB document or
otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFB
document and any assessment, assumption, statement or information contained therein or deemed to
form part of this RFB document or arising in any way for participation.

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any Bidder upon the statements contained in this RFB
document.

2
The Authority may in its absolute discretion, but without being under any obligation to do so, update,
amend or supplement the information, assessment or assumptions contained in thisRFB document
before the last date of Bid submission with reasonable time to Bidders to submit modifications, if any.

The issue of this RFB document does not imply that the Authority is bound to select a Bidder or to
appoint the selected Bidder, as the case may be and the Authority reserves the right to reject all or any
of the Bids without assigning any reason whatsoever.

The Bidder shall bear all the costs associated with or relating to the preparation and submission of its
Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by the Authority, or any other costs
incurred in connection with or relating to its Bid. All such costs and expenses will remain with the
Bidder and the Authority shall not be liable in any manner whatsoever for the same or for any other
costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the
conduct or outcome of the Bidding Process.

3
Table of Contents
1. Request for Bid.......................................................................................................................................... 6
RFB Data Sheet ................................................................................................................................................... 6
2. Terms of Reference ................................................................................................................................... 8
2.1 Background ................................................................................................................................................ 8
2.2 Technical Specifications ............................................................................................................................ 9
2.3 Deliverable............................................................................................................................................... 15
2.4 Inspection and Quality Control ................................................................................................................ 15
2.5 Warranty .................................................................................................................................................. 16
3. Instruction to the Bidder ........................................................................................................................ 16
3.1 General Instruction .................................................................................................................................. 16
3.2 Tender Evaluation Committee ................................................................................................................. 19
3.3 Language of Bid ...................................................................................................................................... 19
3.4 Language of Supporting Documents ....................................................................................................... 19
3.5 Letter of Authorization ............................................................................................................................ 19
3.6 Clarification and Amendment .................................................................................................................. 19
3.7 Pre-Bid Meeting....................................................................................................................................... 20
3.8 Contacting the Authority ......................................................................................................................... 20
3.9 Cost of Bidding ........................................................................................................................................ 20
3.10 Earnest Money Deposit............................................................................................................................ 20
3.11 Deadline for Submission of Bids ............................................................................................................. 21
3.12 Signing the Bid ........................................................................................................................................ 21
3.13 Two Part Bidding System ........................................................................................................................ 21
3.14 Technical Bid ........................................................................................................................................... 22
3.15 Commercial Bid ....................................................................................................................................... 22
3.16 Modification or Withdrawal of Bid ......................................................................................................... 22
3.17 Acceptance or Rejection of Bid ............................................................................................................... 23
3.18 Letter of Award........................................................................................................................................ 23
3.19 Bidder’s Declaration to be Provided ........................................................................................................ 23
4. Bid Evaluation Process ........................................................................................................................... 23
4.1 Bid Opening ............................................................................................................................................. 23
4.2 Bid Validity ............................................................................................................................................. 23
4.3 Bid Evaluation ......................................................................................................................................... 23
4.4 Pre-qualification Criteria ......................................................................................................................... 25
4
4.5 Right to Reject any or all Bids ................................................................................................................. 26
4.6 Payments .................................................................................................................................................. 27
5. Model Form of Contract Agreement..................................................................................................... 28
6. Conditions of Contract ........................................................................................................................... 30
6.1 General Conditions of Contract (GCC) ................................................................................................... 30
6.2 Special Conditions of Contract (SCC) ..................................................................................................... 35
6.3 Schedule of Requirements ....................................................................................................................... 35
Annexure ........................................................................................................................................................... 38
A.1 Technical Bid Submission Form.............................................................................................................. 38
A.2 Proforma for Technical Bid Checklist ..................................................................................................... 39
A.3 Declaration of Non-Blacklisting .............................................................................................................. 40
A.4 Undertaking ............................................................................................................................................. 41
A.5 Format for Pre-Bid Queries ..................................................................................................................... 42
A.6 Format of Commercial Bid ...................................................................................................................... 43

5
1. Request for Bid
The State Project Director, Andhra Pradesh Samagra Shiksha Society (“APSSS”), Government of
Andhra Pradesh (“GoAP”) (hereinafter referred to as “Authority”) requests bids from eligible
firms (hereinafter referred to as “Bidder” or “Vendor”) through Government of Andhra Pradesh
(“GoAP”) e-procurement portal i.e., [Link] for supply of Apparel
trade Vocational Education Lab equipments (hereinafter referred to as (“Apparel trade Labs”)
to establish Apparel trade Vocational Education Labs in 145 government high schools of Andhra
Pradesh. The Vendor will be selected as per the procurement procedures described in the RFB.

The Authority reserves the right to accept / reject all or any of the Bids submitted towards the
RFB without assigning any reason thereof.

State Project Director, Andhra Pradesh Samagra Shiksha Society.

RFB Data Sheet

# Particulars Details
1. Bid Inviting and Accepting State Project Director, Andhra Pradesh Samagra
Authority hereinafter referred to as Shiksha Society, Government of Andhra Pradesh.
the “Authority”
2. Method of Selection Least Cost Selection (L1) Method with Pre-
qualification Criteria
3. GoAP E-Procurement Portal [Link]
4. Contract Period 27 months (includes 3 months for supply of
Apparel trade Lab equipment to 145 Schools; and
warranty period of 24 months from the date of
supply of Apparel trade Lab equipment to 145
Schools).
5. RFB Reference Number SS-21024/19/2024-GCDO-3
6. Availability of RFB documents From 05.11.2024 up to 05:00 PM
20.11.2024
[Link]
7. Bid Processing Fee Rs.10,000/- Non-Refundable.
This shall be paid through online Electronic
Payment Gateway service provisioned on the
GoAP e-procurement portal.
8. Transaction fee payable to Andhra All the participating bidders while submission of
Pradesh Technology Services bids shall pay a Non- Refundable Transaction Fee
(APTS) at the time of submission of of 0.03% on the Total Cost (quoted by the
bid on the GoAP e-procurement bidder) + Goods and Service Tax (GST) as
portal applicable through Electronic Payment Gateway
service on e-procurement portal in favour of the
Managing Director, Andhra Pradesh Technology
Services, Vijayawada, Andhra Pradesh.
9. Earnest Money Deposit (EMD) The EMD of Rs. 2,50,000 (Rupees Two Lakhs
Fifty Thousand only) shall be submitted in the
form of Unconditional Bank Guarantee in favour of
6
# Particulars Details
the State Project Director, Andhra Pradesh Samagra
Shiksha Society, Government of Andhra Pradesh.
Copy of the Bank Guarantee to be uploaded in the
GoAP e- procurement portal.
(or)
The Bidder shall pay EMD amount through online
transaction through the Electronic Payment
Gateway service provisioned on the GoAP’s e-
procurement portal in favour of the State Project
Director, Andhra Pradesh Samagra Shiksha
Society, Government of Andhra Pradesh.
10. Pre-Bid Meeting Date, Time, and On 13.11.2024 at 10:00 AM,
Venue In the O/o The State Project Director, Samagra
Shiksha,
KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata, Vijayawada,
Krishna District,
Andhra Pradesh – 520010.
E-Mail: [Link]@[Link]
Phone: 9440151978
11. Date and Time for Submission of Up to 05:00 PM on 20.11.2024 for submission of
Bids (Due Date) bids online in the GoAP e-procurement portal.

ONLY the sealed Hard Copy of the Technical

Bid needs to submitted in the office of Authority as
mentioned below.
In the O/o The State Project Director,
Samagra Shiksha,
KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata, Vijayawada,
Krishna District,
Andhra Pradesh – 520010.
12. Date and Time for Opening of On 21.11.2024 at 05:30 PM,
Technical Bid in the GoAP e- In the O/o The State Project Director,
procurement portal Samagra Shiksha,
KBC Boys High School Premises, Opposite
Rythu Bazar, Patamata, Vijayawada, Krishna
District, Andhra Pradesh – 520010.
E-Mail: [Link]@[Link]
Phone: 9440151978
13. Opening of Commercial Bid in the Date and Time to be intimated only to the
GoAP e-procurement portal Technically Qualified Bidders.
14. Bid Validity Period The Bid shall remain valid up to a period of
at least 90 days from the last date for submission of
the Bid.

7
2. Terms of Reference
2.1 Background
The Centrally Sponsored Scheme of Vocationalisation of Secondary Education (CSSVSE) is a
transformative initiative by the Government of India aimed at aligning secondary education with
the dynamic needs of the job market. This forward-thinking scheme integrates vocational training
into the mainstream curriculum, enhancing student employability and fostering a skilled workforce
ready for 21st century challenges. The CSSVSE emerged from the recognition that traditional
education often lacks the practical skills and hand-on experience necessary for workforce
integration. It aims to bridge this gap by creating a symbiotic relationship between academic
learning and real-work application, catering to diverse student talents and aspirations.

A key objective of CSSVSE is to diversify educational opportunities at the secondary level,

offering students a broader range of choices beyond conventional academic subjects. By
introducing vocational education as an integral part of the curriculum, the scheme provides a viable
alternative for students who may not pursue traditional higher education. This approach addresses
the mismatch between the demand and supply of skilled manpower in the job market.

The scheme emphasizes enhancing individual employability by focusing on specialized

knowledge and practical skills. It integrates vocational education into the secondary education
framework, ensuring a balanced and holistic learning experience. Vocational courses are
introduced as an additional subject from Classes 9 th to 12th. The phased approach allows students
to explore and develop their interests, aligning education with career goals. The courses instill
basic manipulative skills, technical knowledge, and essential occupational information, providing
a solid foundation for chosen vocations.

Moreover, the CSSVSE emphasizes practical exposure through On-The-Job (OJT) training.
Collaborative arrangements with professional institutions ensure students apply their learning in
real-world scenarios, enriching their educational experience and facilitating a smooth transition
from school to the professional realm, ultimately bridging the education-employment gap.

Operating under the larger framework of ‘Samagra Shiksha’, CSSVSE is a crucial component of
the government’s comprehensive approach to educational reform. It covers government and
government-aided schools, creating a symbiotic relationship between vocational and general
academic education. The CSSVSE is poised to revolutionize secondary education, preparing
students for the future with a blend of academic rigor and vocational expertise.

As part of promoting vocational education, the proposed project aims to establish Apparel trade
Vocational Educational Labs in 145 high schools as mentioned across the state of Andhra Pradesh.

The Bidders are required to supply the Apparel trade Lab equipments as per the Technical
Specifications specified in the Terms of Reference to setup the Apparel trade Vocational Education
Labs at the 145 designated high schools, by ensuring quality, timely delivery adherence to
standards, warranty provision, and maintenance etc. Bidders must prioritize Authority’s
satisfaction by promptly addressing inquiries and issues. Fulfilling these duties supports the
project’s goal of enhancing skill training opportunities for secondary grade students.

8
 2.2 Technical Specifications

The Vendor shall supply a total of 145 Apparel Vocational Education Labs consisting of 74
equipments per lab per school for the select 145 Government High Schools across Andhra
Pradesh. The technical specifications of 74 equipment (referred to as the “Apparel trade
Vocational Education Lab”) to be supplied for setting up of an Apparel trade Lab is outlined
below. The Authority shall setup an Apparel trade Vocational Education Lab in each of the 145
Government High Schools upon procurement of the Lab equipment.

Name of the
S. Qty Per
Tool / Specifications
No School
Product
Domestic
Color Black
Straight
Material Cast iron
Stitch Usha
1 Control System PLC 5
Sewing
Control Weight 12 Kilograms (kg)
Machine with
Automatic Grade Manual
stand
Table size 3x4 feet (Set of 2 Table Claculated as 6x4 total count as
1 product)
Top Material - Wooden
Width of table top - 3 feet
2 Cutting Table 2
Length of table top - 3.11feet
Thickness of table top - 18mm
Height of stand - 29cm
Foldable iron pipe stand
Wooden Top & Steel Bottom Stool
3 Wooden stool Diameter of Stool top - 30cm 7
Height of stool from surface - 45 cm
Weight 12 kg Approx., Material Cast Iron
Needle System: 14/90
DC Motor x 1 Stitch length : 3.2mm
Over Lock
Stitch width : 2.5 – 4.0mm
4 Machine with 1
Box contains -
stand
Sewing machine
Accessories box
User manual
1 box contains 100 spools
1 spool contains 135 mtr thread
5 Threads 2
Type of thread - Polyester thread
Colour - Multi-colour
Modle - BN32
Right Handle
6 Steal blade scissor with plastic handle 10
Scissor
Length - 9 inch
Material- steel
7 Bobbin Case Type- Domestic 20
Modle no -#34305
9
 Pattern Roll Length - 35 inch
8 (Without Width - 24 inch 10
Lamination) GSM - 80gsm
Pinking
9 Material- Stainless steel Size 6 inch 5
Shears
Length - 1 Meter
10 Net cloth 50
Color - white
Length - 1 Meter
11 Velvet cloth 50
Ccolor - Any
Heavy duty plastic handle sissor
12 Sissors 12
Length - 153 mm
Material-steel
Trimmer(thre
13 Overall length-10 cm 40
ad clipper)
Tthread cutter, sharp edges
Sticky type Cloth patches
Length of patch - 6cm
14 Patches 40
Width of patch - 5cm
Size-2 x2 inch
Embroidery Material- wooden
15 25
Frame Diameter- 16 cm
No of colours - 6
Acrylics Quantity of each colour - 10ml
16 10
Paints Name of colour - Lime Yellow ,Crimson Red ,Ultramarine Blue,
Sap Green,White, Black
Yellow No. sheets-100
17 5
Carbon Size- 210mm x 330 mm
Material- steel
Coating- Nickel
18 THIMBLE 40
Qty.- 50 Pcs in 1 box
Modle no - #36986
No of colours - 6
Water Quantity of each colour - 10ml
19 40
colours Name of colour -Lemon Yellow, Red
Green,Cobalt Blue ,Black ,White
20 sheets per packet
Drawing Paper size - A4
20 50
sheets Color - White
* 1 sheet count as 1 product*

Products in the box- 1 Screw driver

2 set of niddle 1 screw
21 Sewing Box 5
1 bolt, 1 spring
2pcs of metal cutter

22 Hip curve Meterial- fiber Length- 2 feet 25

23 Leg curve Meterial-fiber Lenght- 2 feet 25
10
 Type- Domestic with holes Meterial- Steel
Coating- Nickle
24 Bobbin 40
Part No - 15277
* 1 bobin count as 1 product)
1 box contains 2 zipper foot
Modle No of both zipper foot - P36LN & P36N
25 Zipper Foot Stainless steel material 10
Machine Attachment
Used For Zipper Sewing
Tape Size-13 mm,
Hemmer
26 Stainless steel machine attachment 10
Folder
Modle No - 120428
Color Multicolour Material cotton-polyster Colour Multicolour
27 Fabric Prints/Pattern Plain/Solids Width 42 inches 2
100 metres
color Silver Features Rust Proof Finishing Type Polished
Needles
28 Usage/Application Hand Sewing Thickness 6mm Pack Contains 10
packects
24Piece Length 3 Inch
Embroidery Material -Silk Type -Silk Pattern -Dyed Usage/Application-
29 thread pack Embroidery Size/Length- 22gms Ply- 2 ply Denier- 120 Weight 5
of 10 22gms( Pack of 10)
buttons Material Plastic Buttons Size/Dimension 12 Line ,14,16,18,20,22
30 10
packets line Color Any color Usage/Application Garments (Pack of 25)
Size 8 inch
zippers
31 Pattern Plain,Color Black 5
packets
Zipper Type Open End Type-Invisible ( pack of 10)
Tie and Dye
All Colours ( KAAM)
32 Colours 3
each Box of 15 colours
boxes
Form Viscous Liquid
Packaging Size 500 -ml bottles
Dye Fix
33 Packaging Type- Bottle 6
bottles
Application -Pretreatment Process, Textile Processing-
End use Pretreatment for Colour Fastness

Pattern -crystal cuuted

kundams Packaging Type -pack Used in- Jewelery making , Dresses
34 4
packet Decorations, art & craft,Size-6-12 mm
500 gms size

Embroidery Material -Cotton Pattern -Dyed Type- Cotton No. Of Ply- 8 ply
35 4
Threads box Packaging Size- 10 Packaging Type- Box Pack
Usage/Application CLOTHES WRAPPING
GSM 80 GSM
36 Butter Paper 50
Size 20X30 Coating Double Side
Color YELLOW
11
 Coating Side BOTH
Material BUTTER PAPER
Stones
( glass,
37 glass and plastic, Size 250 gm 4
Plastic) pack
of 250 gm
Crystals
38 plastic (round, dot, oval shape) 1
pack of 500
Usage/Application- Embroidery
Color- Variety of Colours
Type -Zari
39 Zari thread 10
Material- Polyester Zari
Packaging Type- Cone
No. Of Ply -2 Weight -150 gm
Material -Polyester
GSM -50-100
40 Kora Cloth Color -Kora colour. 25
Pattern-Plain
Lenth -1 mtr
Material -Plastic Shape-Multiple Shapes Color- Multi Color
Enterprises Usage Application -Learning Colours, Sorting Art And
41 Beads 1
Craftall colours( round, pipe shape)
Weight - 500 gms
all colours( round, flower, drop)
42 Sequins 2
Weight - 250 gms
Shape-round half shape pearls Size-14mm, Color-Any,Material-
43 Pearls Plastic 2
Weight - 250 gms

Precious Usage/Application-GarmentsColor-Mixcolor Size- 6m Width -

44 5
stones lace 1inchMaterial-Stone
Material -Plastic Shape Ball Color -Golden Size- 3 Inch ( D )
Usage- Resin Thalis, Bandhanwars, And Numerous Other Craft
45 Gotta 4
Projects
Weight - 250 gms
Square, Material Glass diffreent shape
46 Mirrors 100
Weight - 100 gms

Usage/Application Sticking
Fabric Glue beads,sequins,ribbons,lace,foil,appliques,mirror-
47 (to stick the work,cords,diamonds to fabric Packaging Type HDPE Drum,Bottle 15
stones) Form Liquid Features Sticking decorative accessories on fabric, size
80 ml

12
 Design
48 Fashion Design Sketch book,[Link] pages -10 Type Mens -women. 5
templates
fabric
painting
49 Size 15 Ml, Packing type bottel 15
mixing
medium

GSM -Less than 80 Usage/Application- garment and clothing

fusing(bakara
50 industry as backing support Color- whiteglobal Thickness -16gsm - 1
m)
100 gsm ( Packing -10 mtr)

Usage/Application- Garments Wash Care Machine wash Color-

51 cloth lace 5
Golden Ribbon Size -12 mm, Length 5 meter

Style -ORGANZA RIBBONS Pattern Plain Size -1/2 INCH ( 12

MM ) Fabric ORGANZA NET Color -ALL Length Per Roll -36-40
52 RIBBON 1
MTRS Packaging Size- 1 BUNDLE ( 10 ROLES ) Thickness -12
MM

Grade -Classic Packaging Type- Bottle Automation Grade- Manual

53 Machine oil 5
Usage/Application -Industrial , Domestic Unit Pack Size -100 ml

all colours
54 zardosi 2
250 Gms

Hooks and Mounting Type -Non Adhesive Usage/Application- Trousers Finish

55 Eyes( Type- Chrome Material- Stainless Steel Features- Rust Free( Pack 2
Trouser) Of 70)

Hooks ( Material -steel Iron Color- Silver Size Standard Box Contain -80 -
56 2
blouse) 100Pcs Packaging Type- Box

Feather Application -Knitting Pattern Dyed Technique- Twisted Material -

57 5
Thread Polyester Style -Fancy Yarn CSP -50 Lea( Pack of 10)

Organza name -organza tissues plain fabrics wash care- hand wash colour -
58 10
Cloth Multi colours like red marron lavender etc( 1 mtr)

Stocking Material- Nylon Colour -Multicolor Fabric Type- Nylon Brand The
59 10
Cloth Lovely Creations Pattern -Solid Lenth 16 inch

13
 Floral Steel
60 Application-Art & Craft,Packing-10Grams per packet, 10
wire

Material -Wood Color -Black Usage/Application -Sketching and

Shading
61 drawing Lead Color -Graphite. 1 Pack contain 10 pieces, Length 10 5
Pencils
cm

Painting Size/Dimension- 6 Inch Shape- RectangularUsage/Application-

62 5
Pallets Colour Storage Thickness -3.5 mm Colour- White Material -Plastic

Usage/Application -Packaging
Packaging Type- Packet
63 Cardboards 20
Paper Size-6' feet * 4' feet
Color- Brown

Size -A6 (105 x 148 mm) Color -Brown Usage/Application-

64 Brown sheet Packaging Pulp Material -Wood Pulp GSM -100 GSM Paper Typ-e 20
KRAFT PAPER

Material -Clay Color -Mix Usage/Application -To draw lines on all

Marking
65 types of fabrics 10
chalks kit
Kit Contents -10 Chalks

Embroidery Type -Hand Embroidery Pattern -Embroidered

66 Patch Works Usage/Application- All kind of Clothes Color -multi color Work- 10
Zardozi Embroidery Workall types. Packet of 5 Piece

Dala Binder Applicatio-Fabric Painting, form- Solid Content Packing - 1 Ltr,

67 5
Medium Bottel type

White Color- White Prints/Pattern -Plain/Solids Fabric Conten-t 100%

68 10
popline cloth Cotton Usage -Apparel/Clothing Material- Pure Cotton

No. Of Ply -2 Material -wool Usage/Application - used for

69 YARN embroidery and hand work Color -multi colour Weight- 100 grams / 10
PKT (Pack of 6)

Measuring
70 Tape (Sewing 60 inches long , 1 1/2 meter 40
Tape)
Embroidery/ Solid Teak Wood Aari Work Stand
71 Tambour Material Wood 2
Frame Size 3X4 Feets
14
 Material Stainless Steal
Sewing
Type Regular Point
72 machine 10
Quantity Per Pack 20
needles
Rust Proof
Extention 6 way Universal Socket with Single Switch | 6 Way Extension
73 Board (06 Board with 1.5 Mtr Extension Cord | Multi Plug Socket for Home 3
Socket) Wall, Office (22579)
Aari Needle set
Aari work
74 Needles 12,13,14,24,25 4
needles set
Material Iron

2.3 Deliverable
 The Vendor will be responsible for the safe delivery of the Lab equipments at the
respective schools and as per the defined technical specifications for each of the 74
equipment within each lab, in full and in good condition. Quality and timely supply of
the Apparel trade Lab equipments at the respective schools is of paramount importance.
The Vendor shall supply the entire quantity of 145 Apparel trade Vocational Education
Lab equipment within 3 months from the date of signing of the Contract. The Authority
reserves the right to increase or decrease the no. of Apparel trade Vocational Education
Lab equipments to be procured at the time of signing of the Contract.

 The Vendor is solely responsible for any damage or loss during transit of the Apparel
trade Vocational Education Lab equipments and the Authority will not be a party in
any manner for settlement of such claims, if any. The Authority will not pay for any
transit insurance. It is the responsibility of the Vendor to take appropriate transit
insurance coverage while supplying the 145 Apparel trade Vocational Education Lab
equipments. All deliveries are subject to inspection / verification by the representatives
of the Authority at the delivery location.

 The Vendor shall supply the Apparel trade Vocational Education Labs at the quoted
contract value including packaging & transportation charges and Goods and Services
Tax (GST) at applicable rate. The Vendor shall supply the entire quantity of 145
Apparel trade Vocational Education Labs; at one each across each of the 145 Schools.
The address details of the 145 Schools for supply of the Labs will be provided at
the time of signing of the Contract.

 The Vendor shall duly adhere to the Government policies, guidelines and proceedings
for the production and supply of the Apparel trade Vocational Education Labs for use
at school premises.

2.4 Inspection and Quality Control

 The Authority reserves the right to inspect the premises of the Vendor, where the
Apparel trade Vocational Education Labs with the Government of Andhra Pradesh logo
will be manufactured / stocked or at the final delivery location of the Apparel trade
Vocational Education Labs, by the representatives of the Authority.

15
  In case, there is a shortage of Labs or the Equipments therein or if any Apparel trade
Vocational Education Lab Equipments in the Lab fail to conform to the technical
specifications, or damaged during transportation, the Vendor shall replace the rejected
/ damaged equipment at free of cost within a time allowed by the Authority.

2.5 Warranty
Warranty for all the 74 Apparel trade Vocational Education Lab equipments in each of the
145 Apparel trade Vocational Education Labs shall be for a period of 24 months from the
date of delivery of entire quantity of 145 Apparel trade Vocational Education Labs (all 145
Apparel trade Vocational Education Labs are required to supplied within 3 months from
the date of signing of the Contract) to the delivery location (i.e., at the premises of 145
Schools). A Warranty Certificate along with the list of 74 Apparel trade Vocational
Education Lab equipments in each of the 145 Apparel trade Vocational Education Labs
should invariably be supplied and the same may be put in the Apparel trade Vocational
Education Lab package at the time of delivery. During the warranty period, the Vendor
shall provide necessary service towards repair and/or replacement of defective and
damaged items at free of cost to the Authority, and within the prescribed timeline as agreed
to with the Authority.

3. Instruction to the Bidder

3.1 General Instruction
1) For the Bidding / RFB document purposes, ‘The State Project Director, Andhra Pradesh
Samagra Shiksha Society, Government of Andhra Pradesh’ shall be referred to as
‘Authority’ and the Bidder / Successful Bidder shall be referred to as ‘Bidder’ and/or
‘Vendor’ and/or ‘Contractor’ and/or ‘Firm’ or interchangeably.

2) The Bidder shall be deemed to have satisfied himself fully before submitting the Bid, as to
the correctness and sufficiency of the Bid for the Contract and the total Contract value
quoted in the Bid shall cover all obligations therein.

3) It must be clearly understood that the Terms of Reference and Conditions of the Contract
are intended to be strictly adhered. No escalation of cost in the Bid submitted by the Bidder
will be permitted throughout the period of Contract or throughout the period until
completion of Contract obligations whichever is later on account of any reasons
whatsoever.

4) The Bidder shall be fully and completely responsible for all the Contractual deliverables.

5) The Bidder shall examine all Instructions, Terms of Reference and Conditions of Contract
as given in this RFB document.

a) Bid Processing Fee: A non-refundable bid processing fee of Rs.10,000 shall be paid
through online Electronic Payment Gateway service provisioned on the GoAP e-
procurement portal itself.

16
 b) Transaction Fee to APTS: A non-refundable transaction fee of 0.03% on the Total
Cost (quoted by the bidder) + Goods and Service Tax (GST) as applicable shall
be paid through Electronic Payment Gateway provisioned on the e-procurement
platform in favour of the Managing Director, Andhra Pradesh Technology Services,
Vijayawada, Andhra Pradesh.

c) e-procurement Fund or Corpus Fund: The Successful Bidder shall pay an amount
of 0.04% on the Quoted Contract Value with a cap of Rs.10,000 in online through
GoAP’s e-procurement portal towards corpus fund. Once the Successful Bidder is
finalized, the e-procurement portal system automatically generates the e-procurement
fund (corpus fund) to be paid. The option for payment of corpus fund is enabled to
the Successful Bidder in their login.

6) The Bidders shall not have a conflict of interest. All Bidders found to have a conflict of
interest shall be disqualified. A Bidder may be considered to have a conflict of interest in
this bidding process, if:

a. they or their related entity/ sister concern have controlling shareholders in common;
or

b. they or their related entity/ sister concern receive or have received any direct or
indirect subsidy from any of them; or

c. they or their related entity/ sister concern have the same legal representative for
purposes of this Bid; or

d. they or their related entity/ sister concern have a relationship with each other, directly
or through common third parties, that puts them in a position to have access to
information about or influence on the Bid of another Bidder, or influence the decision
of the Authority regarding this bidding process; or

e. they or their related entity/ sister concern participates in more than one Bid for the
purpose of this RFB in this bidding process. Participation by a Bidder in more than
one Bid for this RFB will result in the disqualification of all Bid in which the bidder
is involved.

7) Each Bidder shall submit only one Bid for provision of services under this RFB. The Bids
submitted by joint venture / consortium members shall Not be considered.

8) No one or none of the firm is eligible to participate in the RFB if any one of his or any one
or more of the directors/partners of the firm or company is a blood relative of any one of
the employees who is in charge of the work or a public representative at the office of the
Authority.

Procedure for Bid Submission in the GoAP e-Procurement Portal:

9) The Bidder is required to register on the Government of Andhra Pradesh’s e- procurement

portal [Link] and submit their Bid online.

10) The Bidders can login to the e-procurement portal in secure mode only by signing with the
17
 Digital Certificates.

11) The Bidder shall register themselves in [Link] for uploading the Bid
documents successfully.

For any clarification on registration and online Bid submission, the bidders may contact:
The Managing Director, Andhra Pradesh Technology Services,
Flat No. 407, 4th Floor, Sreeram’s Sneha Avenue,
Near Aravinda School, Kunchanapalli, Tadepalli (M),
Guntur (Dist.) – 522 741. Phone No.: 014545 246370/71/72/73/74. For
payment related queries or support:
For AXIS: +91 96427 13612;
For ICICI: +91 22 61376752, +91 22 61376644 or +91 22 61376740.
For e-mail support: eprocsupport@[Link]

12) The Bidder shall submit the Bid on the GoAP’s e-Procurement portal
[Link] before the date and time specified in the RFB Data
Sheet. In the event of the specified date for the submission of Bids being declared as a
public holiday in Andhra Pradesh by GoI or GoAP, the Bids will be received up to the
appointed time on the next working day. The Authority may, at its discretion, extend this
deadline for submission of Bids by issuing a corrigendum and uploading the same on the
GoAP e-Procurement portal.

13) Any other form of Bid submission through E-mail, Fax, Telephone etc. shall not be
accepted. The Bidder shall submit ONLY the Hard Copy of the original Technical Bid
documents uploaded on the GoAP’s e-procurement portal to the office of the
Authority as mentioned in the RFB Data Sheet before the deadline for submission of
the Bid.

14) Any condition or qualification or any other stipulation contained in the Bid shall render the
Bid liable for rejection as a non-responsive Bid.

15) Technical Bid: The “Technical Bid” shall comprise the supporting documents duly
responding to the Pre-qualification Criteria, supporting document specified in the
Annexure and any other documents relevant to the RFB conditions; and RFB document as
published by the Authority and signed across all pages. The RFB document published by
the Authority and uploaded by the Bidder shall be in the same format and shall have the
same contents as that when published.

16) Commercial Bid: The Bidder shall quote ONLY the “Basic Price with Tax” i.e., Unit
Price inclusive of packaging charges, transportation charges, and GST per Apparel
trade Lab in the online Commercial Bid schedule provided in the GoAP’s e-procurement
portal.

In the Commercial Bid section, the Bidder is also required to upload the Per Equipment
Unit Cost inclusive of packaging charges, transportation charges, and GST at 18% for each
of the 74 Apparel trade Lab equipments for ONE Apparel trade Vocational
Education Lab as per the proforma given in the Annexure A.6 Format of Commercial

18
 Bid on the Bidder firm’s letter head signed by the Authorized Signatory in the GoAP’s e-
procurement portal.

17) All pages of the Technical Bid document where entries or amendments have been made
shall be signed by the person authorized to sign the Bid document on behalf of the bidding
entity / firm and then scanned copy of the Technical Bid document shall be submitted
through the e-submission process in the GoAP e-procurement portal.

18) Bidder shall log into the e-procurement portal well in advance for Bid submission so that
the Bid submission is made on time i.e., on or before the Bid submission due date. The
Bidder shall be responsible for any delays in the submission of the Bid.

3.2 Tender Evaluation Committee

The Government of Andhra Pradesh has constituted a High-Level Committee to evaluate
and approve the RFB documents. The sub-committee formed under the High-Level
Committee shall scrutinize the Bidder’s Technical Bid documents, supervise opening of
Bids, to carry out the preliminary examination and detailed evaluation of the Bids received
and to prepare an evaluation report for consideration of the Authority.

3.3 Language of Bid

The Bid prepared by the Bidder as well as all correspondence and documents relating to
the Bid shall be in English language only.

3.4 Language of Supporting Documents

In case, any of the certificates, supporting documents are written in any language other
than English, it is the responsibility of the Bidder to provide a self-certified copy of the
English translated version.

3.5 Letter of Authorization

A Power of Attorney / Board Resolution from the Bidding entity / firm authorizing the
Signatory to the Bid shall be submitted as part of the Technical Bid. The Bids received
without the Power of Attorney / Board Resolution will be summarily rejected.

3.6 Clarification and Amendment

A prospective Bidder requiring any clarifications in this RFB document may request the
Authority by means of a letter or an Email. The Authority may respond to such request for
clarifications in the RFB document after the Pre-Bid meeting. No further clarifications will
be entertained after the date and time specified for submission of queries.

At any time prior to the deadline for submission of bid, if the authority may for any reason,
whether at its own initiative or as per the Government instructions, modify the bidding
documents by amendments. Any such addenda / corrigenda shall be published on the e-
procurement portal ([Link] The Bidder shall submit the
Bid duly considering the clarifications issued in the Pre-Bid meeting / corrigendum details
issued / published by the Authority.
19
3.7 Pre-Bid Meeting
The Pre-Bid meeting will be held at the office of the State Project Director, Andhra Pradesh
Samagra Shiksha Society, Government of Andhra Pradesh. The Bidder or his official
representative is invited to attend the Pre-Bid meeting which will take place as per the
details presented in the RFB Data Sheet.

The Pre-Bid meeting will also be held online (through G-Meet / Microsoft Teams / Webex)
and participants can attend the meeting online as well. The participants who are interested
in participating the Pre-Bid meeting in online (virtual) mode shall share the scanned copy
of valid ID card of the participant and authorization letter issued by respective firms by
email to [Link]@[Link] at least one working day prior to the Pre-Bid
meeting.

3.8 Contacting the Authority

a. Bidders shall not make attempts to establish unsolicited and unauthorized contact with the
Authority after opening of the Bid and prior to notification of the Award. Any attempt by
any Bidder to bring to bear extraneous pressures on the Authority shall be sufficient reason
to disqualify the Bidder.

b. Notwithstanding anything mentioned above, the Authority may seek bonafide

clarifications from the Bidders relating to the Technical Bid document submitted by them
during the evaluation of the Bids.

3.9 Cost of Bidding

The Bidders shall bear all costs associated with the preparation and submission of Bid
documents. The Authority will in no way be responsible or liable for these charges / costs
incurred regardless of the conduct or outcome of the bidding process.

3.10 Earnest Money Deposit

The Bidders shall submit the Earnest Money Deposit (EMD) amount of Rs. 2,50,000
(Rupees Two Lakhs Fifty Thousand only) in the form of Unconditional Bank Guarantee
issued by any Scheduled Commercial Bank in favour of “The State Project Director,
Andhra Pradesh Samagra Shiksha Society, Government of Andhra Pradesh” payable at
Vijayawada, Andhra Pradesh. (or) The Bidder shall pay EMD amount through online
transaction in the Electronic Payment Gateway service provisioned on the GoAP’s e-
procurement portal.

Copy of the Bank Guarantee towards EMD submission shall be uploaded into the e-
Procurement portal at the time of online submission of the Bid. The original EMD
submitted in the form of Bank Guarantee shall be submitted to the Authority at the time of
Technical Bid opening. The EMD shall remain valid for a period of 90 days beyond the
Bid submission deadline.

This EMD shall be returned to all Un-Successful Bidders post the Award of Contract to

20
 the Successful Bidder under this RFB. The EMD of the Successful Bidder shall be returned
post the receipt of Performance Security in the form of Bank Guarantee from the Successful
Bidder.

In case the Bid is submitted online without enclosing the copy of the Bank Guarantee
towards EMD or non-submission of original EMD at the time of opening of the Technical
Bid, then the Authority reserves the right to reject the Bid without providing opportunity
for any further correspondence to the Bidder concerned. The EMD may be forfeited in any
of the following circumstances:

a. If a Bidder withdraws its Bid during the period of Bid validity.

b. In case of a Successful Bidder, if the Bidder fails to submit the Performance Security
and/or sign the Contract in accordance with this RFB and the Bid submitted by them
and accepted by the Authority.

Exemption of EMD for Micro, Small and Medium Enterprises (MSME): To avail
exemption for submission of EMD, the Bidder is required to submit a self-attested scanned
copy of registration certificate with National Small Industries Corporation (NSIC) / Micro,
Small and Medium Enterprises (MSME) at the submission of the Bid. In the GoAP e-
procurement portal, a provision will be available for the Bidder to upload the necessary
supporting documents and registration certificate to claim the exemption for submission of
EMD (Bid Security) as defined in the Micro and Small Enterprises (MSEs) procurement
policy issued by the Department of Micro, Small and Medium Enterprises.

3.11 Deadline for Submission of Bids

Bids shall be received by the Authority through GoAP’s e-procurement portal not later
than the date as indicated in this RFB document.

The Authority may extend the deadline for submission of Bid by issuing an amendment in
accordance with the RFB Data Sheet of this RFB document, in which case all rights and
obligations of the Authority and the Bidders, previously subject to the original deadline
will then be subject to the new deadline.

3.12 Signing the Bid

The Bid shall be neatly typed and signed by the Authorized Signatory of the Bidder. All
pages of the Bid shall be signed and stamped by the Authorized Signatory. Any alterations,
deletions or overwriting will be treated as valid only if they are attested by the full signature
by the Authorized Signatory.

3.13 Two Part Bidding System

The Bid shall be submitted in two parts viz. Technical Bid and Commercial Bid through
GoAP’s e-procurement portal [Link]

21
3.14 Technical Bid
a. The Technical Bid shall include responses to Pre-qualification Criteria for duly capturing
the technical capability of the Vendor to carry out the assignments as mentioned in the
Terms of Reference.

b. The Technical Bid as per the format given in the RFB document shall be typed, signed,
and stamped in all pages by the Authorized Signatory of the Bidder.

c. The supporting documents and other documents as required under the Pre- qualification
Criteria shall be submitted along with the Technical Bid.

d. The Technical Bid shall not contain any indications of the Price or Commercial terms,
whether directly or indirectly; otherwise, the Bid will be summarily rejected.

e. Scanned copies of the Technical Bid shall be uploaded in the GoAP’s e- Procurement portal
under the PQ stage before the deadline for submission of Bids mentioned in the RFB Data
Sheet.

f. Scanned copy of the Bank Guarantee towards EMD shall be submitted along with the
Technical Bid in the GoAP’s e-Procurement portal and the original Bank Guarantee
shall be submitted at the time of Technical Bid opening. In case of MSME, the Bidder
shall submit registration certificate and necessary supporting documents to claim the
exemption for submission of EMD in the e-procurement portal.

3.15 Commercial Bid

a. The Bidder shall quote ONLY the “Basic Price with Tax” i.e., Unit Price inclusive of
packaging charges, transportation charges, and GST per Apparel trade Vocational
Education Lab in the online Commercial Bid schedule provided in the GoAP’s e-
procurement portal.

In the Commercial Bid section, the Bidder is also required to upload the per equipment
unit cost inclusive packaging charges, transportation charges, and GST at 18% for
each of the 74 Apparel trade Vocational Education Lab equipments for ONE Apparel
trade Vocational Education Lab as per the proforma given in the Annexure A.6 Format
of Commercial Bid on the Bidder firm’s letterhead signed by the Authorized Signatory in
the GoAP’s e-procurement portal.

b. The Bid is liable for rejection if Commercial Bid contains variation clause or conditional
offers or partial offers.

c. No claim for any price escalation during the Contract shall be entertained.

d. Discount / conditional offers on the quoted contract value are not allowed at any stage of
the tendering process.

3.16 Modification or Withdrawal of Bid

22
 The Bids once submitted will not be allowed to be modified or amended or withdrawn at
any cost. The rules of the GoAP’s e-procurement portal will govern.

3.17 Acceptance or Rejection of Bid

The right of final acceptance of the Bid is entirely vested with the Authority, who reserves
the right to accept or reject, any or all of the Bids in full or in parts without assigning any
reason whatsoever. There is no obligation on the part of the Authority to communicate to
the Bidders whose Bids are/were rejected. After acceptance of the Bid by the Authority,
the Bidder shall have no right to withdraw the Bid or claim higher price. The Authority
before passing the order accepting a Bid, may also reject any Bid for reasons such as change
in terms of reference, new technologies, and lack of anticipated financial resources, court
orders, accidents or calamities and other unforeseen circumstances.

3.18 Letter of Award

The Letter of Award (LoA) will be issued to the Successful Bidder by the Authority after
Negotiations.

3.19 Bidder’s Declaration to be Provided

Blacklisting: Bidders shall not hold any sanction / blacklisting / debarment by any of the
State Government / Central Government / Government Agency in India as on the date of
submission of the Bid. Bidder shall attach a self-declaration stating the above as part of
their Technical Bid. Please refer Annexure A3. Declaration of Non-Blacklisting for draft
format of self-declaration.

4. Bid Evaluation Process

4.1 Bid Opening
The Bid will be opened on the date and time as specified in the RFB Data Sheet in the
presence of the Bidders, who choose to be present.

4.2 Bid Validity

The Bid submitted shall remain valid for a period specified in RFB Data Sheet of this RFB.
If the Bid validity given in the received Bid is lesser than the period specified in the RFB
Data Sheet, the Bid will be considered as non-responsive and rejected.

4.3 Bid Evaluation

All the Bids received in response to this RFB will be scrutinized by the sub-committee
formed under the High-Level Committee based on the pre-qualification criteria and other
relevant conditions as specified in this RFB document. The steps for bid evaluation are as
follows:

Stage 1: Technical Bid Evaluation

23
a. The Authority shall validate the Earnest Money Deposit (EMD).

b. The Authority will evaluate the responses of the Bidders towards the Pre- qualification
criteria as per the supporting documents submitted to determine whether the Technical Bids
are substantially responsive. Bids that are not substantially responsive are liable to be
disqualified at the Authority’s discretion.

c. Bidder is required to upload all the necessary supporting documents against each of the
pre-qualification criteria which are mentioned as “Mandatory” in the e- procurement portal.
The Bidder shall not skip the pre-qualification criteria listed under the PQ / Technical Bid
stage in the e-procurement portal.

d. As part of the Technical Bid, the Bidder shall also upload the necessary supporting
documents mentioned in the Annexure.

e. The Bidders who are duly responsive to all the pre-qualification criteria will be considered
as Technically Qualified Bidders and qualify for the Commercial Bid evaluation stage.

Stage 2: Commercial Bid Evaluation

a. All the Technically Qualified Bidders will be notified to participate in the Commercial Bid
opening process.

b. The Commercial Bids for the Technically Qualified Bidders shall then be opened on the
notified date and time and reviewed to determine whether the Commercial Bids are
substantially responsive. Bids that are not substantially responsive are liable to be
disqualified at the Authority’s discretion.

c. The “Total Contract Value inclusive of GST” will be automatically computed as:

“Total Contract Value incl. GST = Unit Price incl. packaging charges, transportation
charges, and GST at 18% per Apparel trade Vocational Education Lab * Quantity”
in the e- procurement portal. Please refer to the Annexure A.6 Format of Commercial Bid
for details.

Note: Quantity = 145 Apparel trade Vocational Education Labs (auto populated in the
e-procurement portal) and the Bidder shall quote ONLY the Unit Price incl. GST per
Apparel trade Lab in the e-procurement portal.

As mentioned in the Technical Specifications, each Apparel trade Lab shall comprise of 74
Apparel trade Vocational Education Lab equipments and the Bidder shall appropriately
estimate the cost of each Apparel trade Vocational Education Lab equipments to arrive at
the overall cost of one Apparel trade Lab inclusive of GST which shall be considered for
quoting “Unit Price incl. GST per Apparel trade Vocational Education Lab”.

d. The final selection of the “Successful Bidder” shall be done using Least Cost Selection
Method, wherein Commercial Bid quoted with the lowest cost (i.e., the lowest total
contract value computed in the e-procurement portal) among the Technically Qualified
Bidders shall be adjudged as L1 Bidder.

24
4.4 Pre-qualification Criteria
The following shall be the minimum technical eligibility criteria for selection of bidders
in the Technical Bid stage.

a. Legal Registration of the Firm: The Bidder shall be a company legally registered
under the Indian Companies Act 1956 / Companies Act 2013; OR Limited Liability
Partnership (LLP) firm registered under the Limited Liability Partnership Act 2008;
OR Proprietorship firm registered under the Indian Proprietorship Act 1908 and
subsequent amendments thereto and in operation for a minimum period of 5 years
in the field of supply of Vocational Lab Equipments / Skill Lab Equipments / Skill
Tool Kits and equipments, etc. as on the date of submission of Bid in India.

Supporting Documents: The Bidder shall submit the self-attested copy of

Incorporation Certificate / Registration Certificate / Partnership Deed.

b. Statutory Certificates: The Bidder should possess the GST registration certificate and
PAN Card in the name of the Bidder’s firm.

Supporting Documents: A proof of copy of the GST registration certificate and PAN
card shall be submitted.

c. Tax Return Certificate: The Bidder should submit a copy of Income Tax Return
(ITR) certificates for the last three audited financial years ending on 31 March 2024
and the GST Return certificate for the latest financial year ending on 31 March 2024
(or) for the preceding financial year i.e., 2022-23.

Supporting Documents: The Bidder shall submit a self-attested copies of ITR

certificates and GST return certificates for the specified financial years as mentioned
above.

d. Firm Capacity: The Bidder shall submit a self-declaration for production of at least
25% of the Apparel trade Vocational Lab equipments / items listed in the section 2.2
Technical Specifications using owned Manufacturing units. For remaining all Apparel
trade Vocational Lab equipment’s / items the Bidder should submit the authorization
letter from OEM/Dealer for each item to be supplied, which are not available in own
manufacturing units.

Supporting Documents: The Bidder shall submit the certificate details of legally
registered manufacturing units to ensure the manufacturing capacity available for
production and supply of the entire quantity of 145 Apparel Vocational Education Labs
within the Contract period. The authorization letter from OEM/Dealer for each item to
be supplied, which are not available in own manufacturing units.

e. Average Annual Turnover Certificate: The Bidder should have a minimum average
annual turnover of at least Rs. 4,50,00,000/- in the last three audited financial years
i.e., 2021-22, 2022-23, and 2023-24.

Supporting Documents: A proof of copy of annual turnover certificate certified by

25
 the Statutory Auditor for the past three audited financial years is required to be
submitted. The Bidder shall also submit an audited financial statement including
balance sheet and profit & loss statements for the past three audited financial years.

f. Solvency Certificate: A self-attested copy of solvency certificate for an amount of Rs.

1,20,00,000/- in the financial year i.e., 2023-24 in respect of the Bidder’s firm issued
by the Nationalized Bank / Scheduled Commercial Bank is required to be submitted.

Supporting Documents: The solvency certificate issued by the Nationalized Bank /

Scheduled Commercial Bank should not be more than three months old.

g. Non-blacklisting Certificate: The Bidder shall not hold any sanction / blacklisting /
debarment by any of the Central Government / State Government / Government
Agency in India as on the date of submission of the Bid.

Supporting Document: A self-declaration stating the above in the bidder firm’s

letterhead is required to be submitted. Please refer Annexure A.3 Declaration of Non-
Blacklisting for the draft format of self-declaration.

h. Prior Experience: The Bidder should have supplied a minimum of 200 Vocational
Lab equipments / Skill Lab Equipments / Skill Tool Kits and equipments, etc. to
Central Government / State Government / Public Sector Agencies / Autonomous
Bodies under the Central and/or State Governments / Private Sector clients in the last
3-year period.

Supporting Documents: A self-attested copy of experience with proof of supply order

along with completion certificate / proof of delivery / satisfactory completion
certificate issued by the respective clients are required to be submitted.

i. Sample Items / Models / Equipments Quality Check Verification: As part of the

Pre-qualification criteria, the Bidder is required to participate in the sample item
verification process for all the items / models / equipments specified for the Apparel
trade Vocational Education Lab. The sample item verification activity will be
considered as part of the Technical Bid evaluation and quality check will be
undertaken by reputed third-party firms as per the decision of the Authority. If the
Bidder is failed to meet the 100% technical specification in the sample item
verification process will be considered Technically Disqualified. ONLY the bidders
who have Technically Qualified in the sample item quality check verification process
and in the overall Technical Bid evaluation will be considered qualified for the
Commercial Bid opening. The Bidder will be given a prior notice of 10 days to
participate in the sample item quality check verification process to be conducted in the
office of Authority.

Note: For the purpose of quality check verification, the Bidder is not required to submit
any supporting documents at the time of bid submission in the GoAP e-procurement portal.

4.5 Right to Reject any or all Bids

Notwithstanding anything contained in this RFB, the Authority reserves the right to accept
or reject any Bid and to annul the Selection Process and reject all Bids, at any time without
26
 any liability or any obligation for such acceptance, rejection or annulment, and without
assigning any reasons thereof.

The inviting authority reserves the right to reject any Bid if:
(a) At any time, a material misrepresentation is made or discovered, or
(b) The Bidder does not provide, within the time specified by Authority the supplemental
information sought by the Authority for evaluation of the Bid / Misrepresentation/
improper response by the Bidder may lead to the disqualification of the Bidder. If such
disqualification / rejection occurs after the Bids have been opened and the highest-
ranking bidder gets disqualified / rejected, then Authority reserves the right to consider
the next best Bidder or take any other measure as may be deemed fit in the sole
discretion of inviting authority, including annulment of the Selection Process.

4.6 Payments
i. The request for payment shall be made to Authority in writing accompanied by the
invoices.
ii. The currency in which payments shall be made to the Bidder under this Contract shall
be Indian Rupees (INR) only.
iii. The Authority shall reimburse the Goods and Service Tax (GST) only
iv. In case of disputed items, the disputed amount shall be withheld and shall be paid only
after settlement of the dispute.
v. Any penalties / liquidated damages, as applicable, for delay and non- performance, as
mentioned in this RFB document, shall be deducted from the due payments of the
respective milestone deliverable.
vi. The Bidder shall not claim any kind of interest on delay payment.

27
5. Model Form of Contract Agreement
CONTRACT AGREEMENT NO………………………/ DATED………………………

THIS AGREEMENT is made on ………………….. between The State Project Director,

Andhra Pradesh Samagra Shiksha Society, Government of Andhra Pradesh
(hereinafter referred to as “Authority” which expression unless excluded or repugnant to
the context be deemed to include his successors and assigns), and whose principal place of
office is at Vijayawada, Andhra Pradesh of the One Part;

AND

M/s……………………………having its registered office at

……………………………. (hereinafter referred to as “the Vendor”) which expression
shall unless excluded by or repugnant to the context be deemed to include his successors,
heirs, executors, administrators, representatives and assigns) of the other part for supplying
of Apparel trade Vocational Education Labs to the Authority.

NOW THIS AGREEMENT WITNESSTH as follows:

I. WHEREAS the Authority invited bids through open tender, vide Notice Inviting
Tender dated xx/xx/2024 for “the Supply of 145 Apparel trade Vocational
Education Labs” under Request for Bid No. xxxxxx.

II. AND WHEREAS the Vendor submitted his bid vide ........................................ in
accordance with the procedure mentioned along with the bid documents and
represented therein that it fulfils all the requirements and has resources and
competence to undertake the requisite services to the Authority.

III. AND WHEREAS the Authority has selected

M/s. ………………….……….. as the successful bidder (“the Vendor”) pursuant to
the bidding process and negotiation of Contract value, awarded the Letter of Award
(LoA) No. …………………….., to the Vendor on
………………….. for a total sum of Rs. .............................................. (Rupees
……………….. Only).

IV. AND WHEREAS the Authority desires that the Supply of 145 Apparel trade
Vocational Education Labs (as defined in the Request for Bid document) be provided,
performed, executed and completed by the Vendor, and wishes to appoint the Vendor
for carrying out such services.

V. AND WHEREAS the Conditions of this Contract have been fully negotiated between
the Authority and the Vendor as parties of competent capacity and equal standing.

VI. AND WHEREAS the Vendor has fully read, understood and shall abide by all the
Conditions as stipulated in the Request for Bid document for Supply of 145 Apparel
trade Vocational Education Labs to the Authority, failing which the Contract is liable
to be terminated at any time, without assigning any reasons by the Authority.

VII. AND WHEREAS the Vendor shall be responsible for payment of Goods and Service
28
 Tax with Central Board of Indirect Taxes and Customs, Department of Revenue,
Ministry of Finance, Government of India.

VIII. AND WHEREAS the Authority and the Vendor agree as follows:

1. In this Agreement (including the recitals) capitalized words and expressions shall
have the same meanings as are respectively assigned to them in the Contract
documents referred to.

2. The following documents shall be deemed to form and be read and construed as
part of this Agreement. This Agreement shall prevail over all other Contract
documents.

a. The Request for Bid document, issued by the Authority.

b. The Addenda and Corrigendum, if any, issued by the Authority.
c. The complete Bid, as submitted by the Vendor.
d. The Letter of Award (LoA) issued by the Authority.
e. Any other documents forming part of this Contract Agreement till date.
(Performance Bank Guarantee)

3. Any changes / modifications / amendments required to be incorporated in the

Contract Agreement at a later stage shall be discussed and mutually agreed by both
the parties and such supplementary agreements shall be binding on both the parties
and shall form the part of this Contract Agreement.

4. This Contract shall be governed by and construed in accordance with the laws of
India. Each Party hereby submits to the jurisdiction as set out in the Dispute
Resolution Procedure in the Conditions of Contract.

IX. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be
executed in accordance with the laws of India on the day, month and year indicated
above.

Signed on behalf of the Vendor Signed by the Authority

(Authorized Signatory) (Authorized Signatory)

29
6. Conditions of Contract
6.1 General Conditions of Contract (GCC)
1. Definitions

1.1. General

In this Contract including the Schedules, the following words and expressions shall
have the meaning assigned to them, unless the context requires otherwise.

“Authority” means The State Project Director, Andhra Pradesh Samagra Shiksha
Society, Government of Andhra Pradesh.

“Agreement” The word “Agreement” and “Contract” has been used interchangeably.

“Vendor” shall mean the Successful Bidder to whom the Contract for supply of
Apparel trade Vocational Education Labs has been awarded.

“Confidential Information” shall mean all information that is not generally known,
and which is obtained / received during the tenure of the Contract and relates directly
to the assets of the Authority including the information having Commercial value.

“Contract” means the Contract entered into by the Parties with the entire
documentation specified in the Request for Bid.

“Letter of Award” shall mean the intent of the Authority to engage the Successful
Bidder for supply of Apparel trade Vocational Education Labs.

“Notice” means a notice, or a consent, approval or other communication required to

be in writing under this Contract.

“Party” means the Authority or the Vendor as the case may be, and Parties means
both of them.

“Service” means the work to be performed by the Vendor pursuant to the Request for
Bid and the Contract signed between the parties in pursuance of supply order awarded
by the Authority.

“Apparel trade Vocational Education Labs / Products” means the entire quantity
of Labs comprising of Apparel trade Vocational Education equipment to be produced
and supplied by the Vendor as per the technical specifications mentioned in the
Request for Bid.

“Termination” shall mean suspension of all activities under this Contract by the
parties on the date specified in the notice of termination, i.e., date given by either
Party to the other Party, from which the Contract shall stand terminated and the
Contract will be become void.

30
 “Total Contract Value” means the total amount payable to the Vendor under this
Contract for the full and proper performance of its contractual obligations.

1.2. Confidentiality

The Vendor shall take all precautions not to disclose, divulge and / or disseminate to
any third party any confidential information, proprietary information on the
Authority’s business, i.e., schedules and other subsequent agreements. The obligation
is not limited to any scope and the Vendor shall be held responsible in case of breach
of the confidentiality of Authority’s information.

2. Performance Security Deposit

2.1. The Successful Bidder within 15 days of the acceptance of the Letter of Award shall
furnish a Performance Security at 5% of the quoted total Contract Value in the
form of a Bank Guarantee from a Nationalized Bank / Scheduled Commercial Bank
in an acceptable form in favour of the State Project Director, Andhra Pradesh Samagra
Shiksha Society, Government of Andhra Pradesh.

2.2. The Performance Security shall remain valid for 27 months including the Contract
period for completion of all contractual obligations and will cover warranty period
also.

2.3. Bid Security (EMD) will be returned to the Successful Bidder on receipt of the
Performance Security.

2.4. The Performance Security can be forfeited by order of the Authority, in the event of
any breach or negligence or non-observance of any Conditions of Contract or for
unsatisfactory performance or for non-acceptance of the supply order. On expiry of
the Contract, such portion of the said Bank Guarantee as may be considered by the
Authority, sufficient to cover any incorrect or excess payments made on the invoice
to the Vendor, shall be retained.

2.5. In the event of failure of the Vendor to submit the Performance Security, the Authority
shall forfeit the EMD, and the supply order will be cancelled.

2.6. On due performance and completion of the Contract in all respects, the Performance
Security deposited will be returned to the Vendor without any interest.

3. Commence of Contract

After the acceptance of the Letter of Award (LoA) and securing Performance Security
from the Successful Bidder, the Authority shall issue the ‘Commencement of
Contract’ to the Successful Bidder authorizing him/her to supply the entire quantity
of Apparel trade Vocational Education Labs at the specified locations and date.

31
4. Services Required by the Authority

4.1. The Vendor shall supply the Apparel trade Vocational Education Labs to the
Authority as per the details given to be read with the Special Conditions of Contract,
and Schedule of Requirements.

4.2. It shall be the sole responsibility of the Vendor to supply the Apparel trade Vocational
Education Labs at the delivery locations as required by the Authority (and to be
disclosed to the Vendor on signing of the Contract), to its full satisfaction.

5. Vendor’s Obligations

5.1 The Vendor shall supply the Apparel trade Vocational Education Labs as per the
Schedule of Requirements as stipulated in Section 6.3 which may be amended from
time to time by the Authority during the Contract period and it shall always form a
part and parcel of the Contract. The Vendor shall abide by such assignments as
provided by the Authority from time to time.

5.2 The Vendor shall supply the Apparel trade Vocational Education Labs after exercising
adequate supervision and ensure secured and proper packing in all respects. The
Authority shall not be liable in any manner for any damages or loss of material during
transportation.

5.3 Adequate supervision shall be provided to ensure correct supply of the Apparel trade
Vocational Education Labs in accordance with the prevailing requirements agreed
upon between the two parties.

6. Vendor’s Liability

6.1 The Vendor shall ensure the quality of Apparel trade Vocational Education Lab
equipments manufactured / produced as per technical specifications mentioned in the
Request for Bid. The Vendor shall completely indemnify and hold harmless the
Authority and its employees against any liability, claims, losses or damages sustained
by it or them by reason of any breach of Contract, wrongful act or negligence by the
Vendor.

7. Validity of Contract

The Contract shall be valid for a period of 27 months (including 3 months for delivery
of Apparel trade Vocational Education Labs to 145 Government high schools and
warranty period of 24 months from the date of delivery of Apparel trade Vocational
Education Labs to 145 Schools) from the date of award of Contract to the Successful
Bidder. In case of breach of any of the Conditions of Contract or in the event of non-
fulfilling the minimum requirements / statutory requirements, it will at the sole
discretion of the Authority to forfeit the Performance Security deposited by the Vendor,
termination of the Contract forthwith or both, blacklisting of the Vendor, as deemed
fit.

8. Payments

32
8.1 The Vendor shall supply the entire quantity of 145 Apparel trade Vocational
Education Labs at the agreed total contract value after submitting a requisite
Performance Security within stipulated time period.

No payment shall be made in advance to the Vendor in any case. However, 80% of
Total Contract Value will be released after receipt of the entire quantity of 145
Apparel trade Vocational Education Labs and submission of delivery challan duly
acknowledged by the concerned school headmaster that the Apparel trade Vocational
Education Labs are received in good and satisfactory condition and by the Authority.
The remaining 20% of payment will be released upon receipt of appropriate quality
check reports as per the decision of the Authority. The Vendor shall bear any cost
associated with the quality check activities undertaken by the Authority during the
Contract period.

8.2 The Vendor shall submit warranty certificate for all the list of 74 Apparel trade
Vocational Education Lab equipments in each of the 145 Apparel trade Vocational
Education Labs and all other relevant documents and submit the same to the Authority
at the time of supply of Labs.

8.3 The initial cost of the supply order shall be valid till completion of supply. No price
escalation shall be entertained by the Authority during the Contract period.

8.4 The payment shall be inclusive of packaging and transportation charges, Goods and
Service Tax, or any other applicable taxes / levies as may be charged by the
Government from time-to-time.

8.5 All payments shall be made in Indian Currency through NEFT / RTGS / Bankers
Cheque.

8.6 The Authority shall be entitled to deduct Tax Deductions at Source (TDS) in
accordance with the applicable law from the payments made to the Vendor. If
required, the Authority shall provide a certificate certifying the deduction so made.

8.7 In case of disputed items, the disputed amount shall be withheld and shall be paid only
after settlement of the dispute.

8.8 Any penalties / liquidated damages, as applicable, for delay and non- performance, as
mentioned in the Conditions of Contract, shall be deducted from due payments to the
Vendor.

9. Force Majeure

“Force Majeure” shall mean any event beyond the control of Authority or of the
Vendor, as the case may be, and which is unavoidable notwithstanding the reasonable
care of the Party affected, and which could not have been prevented by exercising
reasonable skill and care and good industry practices and shall include, without
limitation, the following:

i. War, hostilities, invasion, act of foreign enemy and civil war;

33
 ii. Rebellion, revolution, insurrection, mutiny, conspiracy, riot, civil commotion and
terrorist acts;

iii. Strike, sabotage, unlawful lockout, epidemics, quarantine and plague;

iv. Earthquake, fire, flood or cyclone, or other natural disaster.

As soon as reasonably practicable but not more than 48 (forty-eight) hours

following the date of commencement of any event of Force Majeure, an Affected
Party shall notify the other Party of the event of Force Majeure setting out, inter
alia, the following in reasonable detail:

a. The date of commencement of the event of Force Majeure;

b. The nature and extent of the event of Force Majeure;

c. The estimated Force Majeure Period;

d. Reasonable proof of the nature of such delay or failure and its anticipated effect
upon the time for performance and the nature of and the extent to which,
performance of any of its obligations under the supply order is affected by the
Force Majeure;

e. The measures which the Affected Party has taken or proposes to take to alleviate /
mitigate the impact of the Force Majeure and to resume performance of such of its
obligations affected thereby;

f. Any other relevant information concerning the Force Majeure and /or the rights
and obligations of the Parties under the supply order.

10. Right To Terminate

Under the following conditions Authority reserves the right to terminate the Contract.

a. In case, the Vendor does not supply Apparel trade Vocational Education Labs
satisfactorily at the premises of the Authority/specified destination as per the
requirements of the Authority or / and as per the Schedule of Requirements.

b. In case, the Vendor goes bankrupt and becomes insolvent.

c. In case breach of any Conditions of Contract by the Vendor, the Authority shall have
the right to cancel the supply order without assigning any reason thereof, and nothing
will be payable by the Authority and in that event the Performance Security deposit
in the form of Bank Guarantee and other dues shall be forfeited by the Authority.

11. Governing Laws and Settlement of Dispute

Any claims, disputes and/or differences (including a dispute regarding the existence,
validity or termination of this Contract) arising out of, or relating to this Contract
including interpretation of its terms shall be resolved through joint discussion of the
Authorized Representatives of the concerned Parties. However, if the disputes are not
34
 resolved by the discussions as aforesaid within a period 15 days, then the matter will
be referred for adjudication to the arbitration of a Sole Arbitrator to be appointed by
the Authority in accordance with the provisions of the Arbitration and Conciliation
Act 1996 as amended by the Arbitration and Conciliation (Amendment) Act, 2015
and rules made there under including any modifications, amendments and future
enactments thereto. The venue for the Arbitration will be Vijayawada, Andhra
Pradesh and the decision of the Arbitrator shall be final and binding on the Parties.

Jurisdiction of Court: This Contract is governed by the laws of Republic of India

and shall be subject to the exclusive jurisdiction of the courts in the state of Andhra
Pradesh.

12. Consortium

Consortium will not be allowed at any cost by the Authority.

6.2 Special Conditions of Contract (SCC)

The Special Conditions of Contract shall supplement the “Instruction to the Bidder” as
contained in Section-3 and General Conditions of the Contract (GCC) as contained in
Section-6.

13. Indemnification

The Vendor is solely liable to fully indemnify and keep Authority indemnified against
all loses / penalties / awards / decrees arising out of litigation / claims
/ application initiated against the Authority on account of acts of omission /
commission attributable to the Vendor and which are punishable under the provisions
including the following Acts as amended from time to time. Authority shall be vested
with sole discretion to determine damages / loss suffered on account of above from
the dues payable from security deposit as Performance Guarantee or from either the
personal property of Vendor or property owned by his firm / company by way of
initiating suitable legal litigation against the Vendor at any point of time.

6.3 Schedule of Requirements

In this Schedule of Requirements, the details of Supply of Apparel trade Vocational
Education Labs to be provided by the Vendor and also other information, instructions of
the Authority and instructions to the Vendor and all such other aspects of the supply order
are to be mentioned.

14. General Instructions

i. The Vendor shall supply of Apparel trade Vocational Education Labs to the Authority
in the manner and as per the instructions of the Authority.

ii. The Vendor shall ensure that all Apparel trade Vocational Education Labs are suitably
packed in neat and clean condition.

iii. The Authority shall have the right to ask the Vendor to remove the defective Apparel
35
 trade Vocational Education Lab equipments in the Labs.

iv. The Bidder shall exercise adequate supervision to ensure proper supply of Apparel
trade Vocational Education Labs in accordance with the requirements.

15. Penalties

15.1 The Vendor shall supply Apparel trade Vocational Education Labs to the Authority
within 90 days including inspection of Labs by the Authority, after receipt of supply
order from the Authority, failing which a penalty of 0.5% per day of the Contract
value proportionate to the non-supplied Lab items subject to a maximum of 10% of
the total Contract value would be imposed by the Authority. Thereafter, supply order
as well as the Contract as deemed fit; will be cancelled without any communication.

15.2 If any complaint with respect to Apparel trade Vocational Education Lab quality,
manufacturing defect and product damage is received during the warranty period of
24 months, the Vendor will be required to repair and/or replace the defective and
damaged item(s) free of cost within 30 days from the date of receipt of such
complaints; failing which the Authority shall detect the cost of the item besides the
performance security will be forfeited.

16. Conflict of Interest

16.1 The Vendor shall disclose to the Authority in writing, all actual and potential conflicts
of interest that exist, arise, or may arise (either for the Vendor or the Vendor’s team)
in the course of performing the services as soon as practical after it becomes aware of
that conflict.

17. Modification

17.1 Modification of the terms and conditions of this Contract, including any modification
of the Terms of Reference, may only be made by written agreement between the
parties.

18. No Breach of Contract

The failure of a Party to fulfill any of its obligations under the Contract shall not be
considered to be a breach of, or default under this Contract in so far as such inability
arises from an event of Force Majeure, provided that the Party affected by such an
event (a) has taken all reasonable precautions, due care and reasonable alternative
measures in order to carry out the terms and conditions of this Contract, and (b) has
informed the other Party as soon as possible about the occurrence of such an event.

19. Extension of Time

Any period within which a Party is unable to, pursuant to this Contract, complete any
action or task, shall be awarded an extension to the period of the Contract, to the time
during which such Party was unable to perform such action as a result of Force
Majeure.

36
20. Suspension of Contract

The Authority may by written notice of suspension to the contract, suspend all
payments if the Vendor fails to perform any of their obligations under this Contract,
including the carrying out of the Services, provided that such notice of suspension (i)
shall specify the nature of the failure, and (ii) shall request the Vendor to remedy such
failure within a period not exceeding 30 (thirty) days after receipt by the Vendor of
such notice of suspension.

21. Insurance

The Vendor shall be responsible for appropriate insurance coverage towards all its
liabilities under the Contract and its obligations as applicable, including insurance
towards life, health, and accident occurred in the school premises.

22. Security and Safety

The Vendor shall comply with the directions issued from time to time by the Authority
and the standards related to the security and safety, in so far as it applies to the
provisions of the Services.

37
Annexure
A.1 Technical Bid Submission Form
(on the letterhead of the bidding company)
Date:
Place:
To
The State Project Director,
Samagra Shiksha,
KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata,
Vijayawada, Krishna District,
Andhra Pradesh – 520 010.

Sub: Letter of Technical Bid Submission for RFB No.: xxxxxx.

Sir,

I/We, the undersigned, declare that:

1. I/We have examined the RFB document and have no reservations to it.
2. I/We offer to execute in conformity with the RFB document for supply of Apparel trade
Vocational Education Labs for Andhra Pradesh Samagra Shiksha Society, Government
of Andhra Pradesh.
3. The bid shall be valid for a period of 90 (ninety) days from the last date for submission of
the Bids in accordance with the RFB document and it shall remain binding upon me/us
and may be accepted at any time before the expiry of that period.
4. If the bid is accepted, I/We commit to submit a performance security in
accordance with the RFB document.
5. I/We also declared that Government of India or any other State Governments or
Government Agency has not declared me/us ineligible or blacklisted me/us on charges of
engaging in corrupt, fraudulent, collusive, or coercive practices or any failure / lapses of
serious nature.
6. I/We also accept all the terms and conditions of this RFB document and undertake to abide
by them, including the condition that Authority is not bound to accept any bid that you
may receive.

Yours Sincerely,

(Authorized Signatory)
(Authorized signatory shall attach a copy of Board Resolution / Power of Attorney authorizing
him/her for signing on behalf of Bidding company)

Full Name and Designation

Note: Commercial Bid should not be enclosed as part of the Technical Bid.

38
A.2 Proforma for Technical Bid Checklist
# Particulars Description or Details
1. Name of the firm
2. Legal status of firm
3. Registered office address
a. Full address of the firm
b. Telephone no.
c. Fax no.
d. E-mail address
4. Incorporation / Registration details of the firm
5. Goods and Service Tax (GST) registration details (GST
registration number)
6. Permanent Account Number (PAN) details
7. Primary Contact Person (Name, Designation, Address,Mobile
Number, E-mail)
8. Secondary Contact Person (Name, Designation,
Address, Mobile Number, E-mail)
9. Attached proof for submission of Earnest Money Deposit(copy (yes/no)
of the bank guarantee towards EMD) as part of the Technical
Bid.
In case of eligible for EMD exemption, necessary supporting
documents and MSME certificate in the nameof bidder’s firm
needs to be submitted in e-procurement
portal.
10. Attached Power of Attorney (PoA) (or) Board Resolution (yes/no)
authorizing the Signatory to the bid.
11. Submission of Undertaking form as mentioned in Annexure
A.4
12. Submission of supporting documents duly responding to Pre- Submitted in GoAP e-
qualification Criteria procurement portal***
a. Legal registration of the firm (yes/no)
b. Firm capacity (yes/no)
c. Statutory certificates (yes/no)
d. Tax return certificate (yes/no)
e. Prior experience (yes/no)
f. Average annual turnover certificate including (yes/no)
audited financial statements
g. Solvency certificate (yes/no)
h. Non-blacklisting certificate as per Annexure A.3 (yes/no)
i. Sample Items / Models / Equipments Quality Check Not Required
Verification
*** please mention the page no. of technical bid document submitted in e-procurement portal.

39
A.3 Declaration of Non-Blacklisting
(to be submitted on the letterhead of the firm)
Date:
Place:
To

The State Project Director,

Samagra Shiksha,
KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata,
Vijayawada, Krishna District,
Andhra Pradesh – 520 010.

Subject: Self-declaration of not been blacklisted in response to the Request For Bid (RFB) for
Hiring of a Vendor to Supply of Apparel trade Vocational Education Labs in 145 Government
High Schools of Andhra Pradesh.
Ref: RFB Reference No. xxxxxx.

Dear Sir,
We confirm that our company or firm, is not blacklisted in any
manner whatsoever by any of the State Government / Central Government / Government
Agency in India on any ground including but not limited to indulgence in corrupt practice,
fraudulent practice, coercive practice, undesirable practice, or restrictive practice as on the date
of submission of the bid.

(Signature of the Authorized Signatory of the Bidder)

Name:
Designation: Seal
of the Firm:

40
A.4 Undertaking
(to be submitted on the letterhead of the firm)
Date:
Place:

1. I/We, the undersigned certify that I/We have gone through the Conditions of Contract
mentioned in the Request for Bid document and undertake to comply with them.

2. The price quoted by me are valid and binding upon me for the entire period of Contract.

3. I/We give the rights to the competent Authority of the Andhra Pradesh Samagra Shiksha
Society, Government of Andhra Pradesh to forfeit the Earnest Money Deposit or
Performance Security deposited by me/us in case of breach of conditions of the Contract.

4. I/We hereby undertake to supply the entire quantity of 145 Apparel trade Vocational
Education Labs as per the directions given in the Request for Bid document / Contract
agreement.

(Signature of the Authorized Signatory of the Bidder)

Name:
Designation: Seal
of the Firm:

41
A.5 Format for Pre-Bid Queries
The Bidder shall submit the Pre-bid queries by e-mail to:
[Link]@[Link] as per the below mentioned format.

i. Name of the Bidder:

ii. Name of the Contact Person of the Authorized Signatory:

iii. Email id of the Contact Person / Authorized Signatory:

S. No. RFB Document Reference(s) Content of RFB requiring Points of Clarification

(Section No. & Page No.) Clarification(s)

Signature of the Authorized Signatory

Name:
Designation:
Seal of the Firm with the Date:

Note: The Bidder shall submit the Pre-bid queries after completion of the pre-bid meeting as
per the above-mentioned format.

42
A.6 Format of Commercial Bid
The Commercial Bid shall be quoted ONLY in the Commercial Bid proforma
provided in the GoAP’s e-procurement portal.

(This commercial bid proforma should not be submitted as hard copy)

ONLY the “Basic Price with Tax” i.e., Unit Price inclusive of GST per Apparel trade
Vocational Education Lab to be quoted / entered in the Commercial Bid proforma
provided in the GoAP e-procurement portal

Place:
Date:
To
The State Project Director,
Samagra Shiksha,
KBC Boys High School Premises,
Opposite Rythu Bazar, Patamata,
Vijayawada, Krishna District,
Andhra Pradesh – 520 010.

Dear Sir

Subject: Submission of Commercial Bid for RFB Reference No.: xxxxxx.

We, the undersigned, offer to provide the services to “Supply of Educational Labs to establish
Apparel trade Vocational Education Lab in 145 Government High Schools of Andhra
Pradesh” in accordance with your RFB Reference No.: xxxxxx dated [Link].2024 and our
Technical Proposal.

Format of Commercial Bid: The Bidder shall quote ONLY the “Basic Price with Tax” for
one Apparel trade Vocational Education Lab as a “Unit Price inclusive of packaging
charges, transportation charges, and GST at the rate of 18%” in the Commercial Bid proforma
provided in the GoAP e-procurement portal.

The Commercial Bid proforma to be available for the Bidder in the e-procurement portal is
presented below for the purpose understanding.

Total NIT Offered Brand/ Basic price Basic price Total Cost Landed Price Per
Quantity Quantity Make/ Unit (INR) Unit Component Unit Unit (INR) (B+C)
(A) Model (B) (in Words) (INR) (C)

145

Legend:
1. Offered Quantity (A) – 145. (auto filled with the required quantity)
2. Brand / Make / Model – Bidder is required to mention ONLY the firm name.
3. Basic price Unit (INR) (B) – Bidder is required to mention ONLY the “Unit Price
inclusive of GST at 18% for one Apparel trade Vocational Education Lab”. The
Apparel trade Vocational Education Lab packaging charges and transportation
43
 charges shall also be included in the unit price.
4. Basic price Unit (in Words) – This will be auto filled based on the quoted basic
price unit (B).
5. Total Cost Component Unit (INR) (C) – Since the “Basic price Unit (INR) (B)” is
configured as “Basic price with Tax” i.e., “Unit Price inclusive of GST at 18% for
one Apparel trade Vocational Education Lab”, the Total Cost Component Unit (INR)
(C) will be auto filled with the value “zero”. The Bidder is not required to enter any
value in (C). Bidder shall enter ONLY the value of unit price inclusive of GST per
Apparel trade Vocational Education Lab in (B). (Note: At the time of Bid
submission, there will be a provision for the Bidder to select the Total Cost
Component Unit (INR) (C) as: (i) Not Applicable; (ii) Inclusive; (iii) Exclusive.
The Bidder is required to select “Inclusive” option then only the “Total Cost
Component Unit (INR) (C) will be auto filled with the value “zero”.)
6. Landed Price Per Unit (B+C) – Addition of “Basic price Unit (INR) (B)” and
“Total Cost Component Unit (INR) (C)” will be auto-calculated. Bidder is not
required to enter any value in (B+C).

“Total Contract Value incl. GST” will be generated based on the Offered Quantity
(A) i.e., 145 and the Landed Price Per Unit (B+C) (INR); The Least Cost (L1) quoted by the
bidder will be identified based on the “Total Contract Value incl. GST” computed in the e-
procurement portal. This total contract value computation will not be visible for the bidder at
the time of bid submission.

Note: This proforma is for illustrative purpose only. It is the responsibility of the bidder to
submit the commercial bid appropriately in e-procurement portal.

Supporting documents to be uploaded in the GoAP e-procurement portal under the

Commercial Bid stage:

The Bidder shall upload cost of item wise list of all 74 Apparel trade Vocational Education
Lab equipments for one Apparel trade Vocational Education Lab as per the below format on
the letterhead of the bidder’s firm signed by the Authorized signatory to the bid.

Unit Total
Cost Cost
Quantity inclusive inclusive
of GST of GST
S. No Name of the Equipments / Items
at 18% at 18%
(C) =
(A) (B) (A) *
(B)
Domestic Straight Stitch Usha Sewing Machine with
1 5
stand
2 Cutting Table 2
3 Wooden stool 7
4 Over Lock Machine with stand 1
5 Threads 2
6 Right Handle Scissor 10
7 Bobbin Case 20
44
 8 Pattern Roll (Without Lamination) 10
9 Pinking Shears 5
10 Net cloth 50
11 Velvet cloth 50
12 Sissors 12
13 Trimmer(thre ad clipper) 40
14 Patches 40
15 Embroidery Frame 25
16 Acrylics Paints 10
17 Yellow Carbon 5
18 THIMBLE 40
19 Water colours 40
20 Drawing sheets 50
21 Sewing Box 5
22 Hip curve 25
23 Leg curve 25
24 Bobbin 40
25 Zipper Foot 10
26 Hemmer Folder 10
27 Fabric 2
28 Needles packects 10
29 Embroidery thread pack of 10 5
30 buttons packets 10
31 zippers packets 5
32 Tie and Dye Colours boxes 3
33 Dye Fix bottles 6
34 kundams packet 4
35 Embroidery Threads box 4
36 Butter Paper 50
37 Stones ( glass, Plastic) pack of 250 gm 4
38 Crystals pack of 500 1
39 Zari thread 10
40 Kora Cloth 25
41 Beads 1
42 Sequins 2
43 Pearls 2
44 Precious stones lace 5
45 Gotta 4
46 Mirrors 100
47 Fabric Glue (to stick the stones) 15
48 Design templates 5
49 fabric painting mixing medium 15

45
 50 fusing(bakaram) 1
51 cloth lace 5
52 RIBBON 1
53 Machine oil 5
54 zardosi 2
55 Hooks and Eyes( Trouser) 2
56 Hooks ( blouse) 2
57 Feather Thread 5
58 Organza Cloth 10
59 Stocking Cloth 10
60 Floral Steel wire 10
61 Shading Pencils 5
62 Painting Pallets 5
63 Cardboards 20
64 Brown sheet 20
65 Marking chalks kit 10
66 Patch Works 10
67 Dala Binder Medium 5
68 White popline cloth 10
69 YARN 10
70 Measuring Tape (Sewing Tape) 40
71 Embroidery/Tambour Frame 2
72 Sewing machine needles 10
73 Extention Board (06 Socket) 3
74 Aari work needles set 4
Total Cost inclusive of GST for one Apparel trade Lab comprising of 74 Apparel trade Vocational Education
Lab Equipments***

*** This total cost should match the unit cost per Apparel trade Vocational Education Lab quoted in
the “Basic price Unit (INR) (B)” as mentioned in the Commercial Bid proforma.

We hereby confirm that the Commercial Bid is unconditional, and we acknowledge that any
condition attached to Commercial Bid shall result in rejection of our Commercial Bid. Our
Commercial Bid shall remain valid up to a period of at least 90 days from the last date for
submission of the Bid.

Our Commercial Bid shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Bid. We understand that
you are not bound to accept any Bid you receive.

Signature of the Authorized Signatory

Name:
Designation: Seal
of the Firm:

46