What is a Job Application?
Employment application means the letter written for getting a job. It is the primary means of
introducing the job seeker to the employer. Through the job application, job seeker offers his or
her labour and service for a return. Therefore, the application for employment acts as a personal
advertisement. Job application contains appeal for the job along with the job seeker’s personal
data like name, address, qualification, and experience
What do you mean by Bio-Data?
Bio data refers to a person’s life, experience and achievements. It should be representative of all
your personal and professional details in a specified format. It is generally divided into four parts:
1. Personal Details
2. Qualifications
3. Experience
4. References
Job Application and Bio-data Format Class 12
A job Application consists of two parts- the covering letter (appeal) and the bio-data/CV.
Cover letter
The format for the covering letter is similar to the format of a Formal letter. It goes on like-
SENDER’s ADDRESS– The sender’s address is usually put on the top left-hand corner.
DATE- The sender’s address is followed by the date just below it. This is the date on which the
letter is being written. It is to be written in expanded form.
RECEIVER’s ADDRESS– Whether to write “To” above the address depends on the writer’s
preference. Make sure you write the official title/name/position etc of the receiver, as the first line
of the address.
SUBJECT- Then we sum up the purpose of writing the letter in one line. This helps the receiver
focus on the subject of the letter in one glance. It is important to underline the subject.
SALUTATIONS- This is where you greet the person you are addressing the letter to. Bear in
mind that it is a formal letter, so the greeting must be respectful and not too personal. The
general greetings used in formal letters are “Sir” or “Madam”.
BODY– This is the main content of the letter. It is either divided into three paragraphs or two
paragraphs if the letter is briefer. The tone of the content should be formal. Do not use any
flowery language. Another point to keep in mind is that the letter should be concise and to the
point. And always be respectful and considerate in your language.
PARAGRAPH 1– Begin the body of the letter by mentioning the source (from where you got to
know about the job) of information about the job (e.g., newspaper) along with the day, date and
advertisement number. Also mention the post you wish to apply for.
PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about your
qualifications, achievements, previous experiences and your strengths. In other words, this
paragraph should be an answer to the question: ‘How are you the perfect candidate for the job?’.
Keep in mind that it should be to the point and clear. You should not sound boastful.
PARAGRAPH 3- In this part of the body, you are supposed to make a reference to the
photograph (passport-sized), Bio-data or curriculum vitae and other detailed documents that you
have enclosed. You can also appeal for a one-on-one interview.
End the body on a promising note, e.g., Looking forward to your positive response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary closing. The
words “Yours Faithfully” or “Yours Sincerely” are used.
SIGNATURE– Here finally you sign your name. And then write your name in block letters
beneath the signature. This is how the recipient will know who is sending the letter.
(NOTE– Mention the name given in the question paper. Do not mention your personal details.)
Biodata Format
The Biodata or CV is generally divided into four parts as follows-
Personal Details
Qualifications
Experience
References
It goes like-
BIO-DATA (HEADING)
NAME
FATHER’s NAME
DATE OF BIRTH – In expanded form
ADDRESS
AGE
CONTACT NO.
EMAIL ID
NATIONALITY-Indian
MARITAL STATUS
QUALIFICATIONS-
NAME OF THE
NAME OF THE NAME OF THE YEAR OF
BOARD/ PERCENTAGE
EXAMINATION INSTITUTION PASSING
UNIVERSITY
- - - - -
- - - - -
- - - - -
1. Qualifications must be written in tabular form with the above mentioned heads.
WORK EXPERIENCE– It should be written from latest to the oldest along with the duration.
ACHIEVEMENTS
LANGUAGES KNOWN
SKILLS
WEAKNESSES
HOBBIES
REFERENCES
DECLARATION
DATE
PLACE
SIGNATURE
NOTE: The resume can be a part of the letter or as an enclosure
Job application with biodata
.
Q1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach
political science for which they have placed an advertisement in The Bhilai Express. You
are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including a CV,
applying for the advertised post.(120 – 150 words)
(SOURCE- CBSE 2018)
Ans.
21, Vasant Marg
Bhilai
01 March, 20XX
The Principal
Bal Vidya Public School
Bhilai
Subject- Application for the post of a post-graduate teacher
Sir/Madam
In response to your advertisement in The Bhilai Express, dated February 25, 20XX for the post of
a political science teacher in your renowned school, I wish to offer my candidature.
I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve you, I
assure you that I shall work with utmost sincerity and dedication up to your satisfaction.
Thank you
Yours faithfully
Sanjay/Sanjana Sharma
Encl.: Bio-data
BIO- DATA
NAME- Sanjay/Sanjana Sharma
FATHER’s NAME- Mithun Sharma
DATE OF BIRTH- 25 July, 1984
ADDRESS- 21, Vasant Marg, Bhilai
PHONE-98100XXXXX
E-MAIL- sanjsharma@[Link]
MARITAL STATUS- single
AGE- 28 years
NATIONALITY- Indian
ACADEMIC QUALIFICATIONS-
i. B.A. in Political Science
ii. M.A. Political Science
iii. B. Ed
HOBBIES- Trekking and reading
STRENGTHS- Good communication skills, computer literate, proficient in English, Hindi and
German
NAMES AND ADDRESSES OF REFERENCES-
i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
0Head of Commerce Department
Punjab University, Chandigarh