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CAB Process

The document outlines the Change Advisory Board (CAB) process for managing transport requests (TRs) for production at HPCL. It details the timeline for CAB meetings and TR imports, the steps for pre-CAB, CAB, and post-CAB processes, and the requirements for stakeholder participation. Additionally, it specifies the procedure for emergency changes and includes notes on documentation and attendance expectations.

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4 views3 pages

CAB Process

The document outlines the Change Advisory Board (CAB) process for managing transport requests (TRs) for production at HPCL. It details the timeline for CAB meetings and TR imports, the steps for pre-CAB, CAB, and post-CAB processes, and the requirements for stakeholder participation. Additionally, it specifies the procedure for emergency changes and includes notes on documentation and attendance expectations.

Uploaded by

Dhiman
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Document No: HPCL_AMS_0001

Date: 20 Sept 2024

CAB – Change Advisory Board


Release Management - Transport Request Import process to Production

Normal changes

Timeline

• CAB Meeting - Tuesday (2:00 PM) and Thursday (2:00 PM)

• TRs import - Tuesday (8:00 PM) and Thursday (8:00 PM)

Process

1. Pre-CAB
• The list of CHARM TRs (Status “Authorized for production”) for CAB Meeting
will be shared a day advance with Stakeholders (HPCL CTMs/CTLs and
Accenture Team) for review
• The cut off for this file would be Monday (2:00 PM) and Wednesday (2:00 PM)
2. CAB Meeting
• The list of CHARM TRs shared in advance will be shared in CAB Meeting on
Tuesday (2:00 PM) and Thursday (2:00 PM)
• Respective Stakeholders (HPCL CTMs/CTLs and Accenture Team) should
present individual TRs (Module/Area wise)
• If the team fails to present the CHARM TRs in CAB Meeting, it will not be
approved and will be marked as ‘No Show-Not approved’
• If there are any unresolved queries or concerns, the CHARM Request is not
approved till they are addressed
• If any CHARMs that should not go to production, will be reviewed post CAB
and updated the CHARM status
3. Post CAB
• All the CHARM Requests which are presented and approved in CAB Meeting,
MOM will be published with the Stakeholders (HPCL CTMs/CTLs and
Accenture Team) and ED - ERP
• The final list of changes to be applied to production, will be shared with Basis
team post approval from Mr. Devendra Raut
• Basis team will Import TRs on Tuesday post 8:00 PM and Thursday post 8:00
PM
• Upon notification of application of changes to production by Basis team,
respective stakeholders are to verify the changes where necessary corrective
action is to be advised immediately.
• Rollback Mechanism – when corrective action is taking longer time for issue
resolution arise during TR import, the latest working version to be provided to
Basis team by respective stakeholders (Accenture & HPCL) to apply in
production.

Emergency change

Any urgent changes which need to be imported outside these windows, will need approval
of ED – ERP.

CHARM Documents:

Charm Manual For Charm Manual For Charm Manual For Charm Manual For
Changes - Change [Link] Changes - [Link] - [Link]
Changes - Functional [Link]

Excels:

TR Data - [Link]

Note:

1. The TR data – Pre CAB Excel uploaded in MOSS, and respective stakeholder must
update the prerequisite details before the CAB call.
2. Failing to attend the meeting will be considered a no-show, which may result in the
TR not being approved or the meeting being canceled.
3. The description must include the Functional module.
Process:

Blue: Pre-CAB, Yellow: CAB, Red: Post CAB

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