Course: Leveraging Generative AI for Maritime business
Learning Outcomes
By the end of this course, participants will be able to:
• Use AI tools (ChatGPT, Gemini, Perplexity, NotebookLM, DeepSeek, Grok, Napkin
AI) to improve efficiency in documentation, analysis, and communication and
understand the advantages/disadvantages of various tools.
• Apply prompt engineering to generate professional, structured, and context-relevant
outputs.
• Conduct faster and more accurate research using AI.
• Analyse and summarise data using AI and generate visual dashboards, reports, and
briefs for management
• Automate repetitive tasks such as drafting emails, vessel summaries
• Generate images and videos
• Use AI responsibly while maintaining data confidentiality and professional standards.
Course Structure (7 Modules- 10hours)
Module 1: Introduction to AI in Maritime Commercial Operations (2 hours)
• Understanding Generative AI and Large Language Models (LLMs).
• Overview of key tools: ChatGPT, Gemini, DeepSeek, Perplexity, NotebookLM, Napkin
AI.
• Real-world maritime applications (relevant use case to be picked up):
o Chartering support
o Market research
o Legal and accounting documentation
o Procurement
• Risks, limitations, and confidentiality in commercial data.
Activity: Group discussion — “Which of our daily commercial tasks are most repetitive or
data-heavy?”
Module 2: Prompt Engineering for Maritime Professionals. (1 hour to 2 hours)
• Generate prompts by participants and show deliverables
• Reviewing the prompts from participants and showing effective prompts for business
communication and analysis.
• Structuring AI queries for accuracy, consistency, and professionalism.
• Creating reusable prompt libraries for each department (chartering, accounts, legal,
HSEQ, Technical).
• Live examples:
o Voyage estimate summary
o Clause extraction
o Generate SOP
o Legal clause simplification
Exercise: Rewrite weak prompts into powerful task-specific ones for a voyage fixture and
legal summary.
Module 3: Research using AI and presenting it (PPT, webpage or report) (1hour)
• Research on specific vessel size/trade route and generating reports
• Discussing most relevant AI tools for research and there usage
• Using relevant tools to generate/beautify PPT/webpage or report
• Automating daily or weekly market reports using AI templates.
• Using Notebook LLM for structured storage and Q&A on past fixtures.
Exercise: Generate a daily vessel list with key highlights and email-ready summary using AI.
Module 4: How to analyze data and summarize information using AI Applications (30mnts
to 1hour)
• Drafting and reconciling excel/CSV statements and generate reports (e.g – Using hire
statements to generate freight invoices)
• Extracting terms, clauses, deadlines or similar info from relevant documents like a
circular, govt. notification, email, C/P etc.
• Creating quick summaries and correspondence drafts.
• Automating document version tracking and comparison.
• Using Notebook LM for contract-based queries.
Exercise: Use AI to summarize a 10-clause charter party into a 1-page management brief.
Module 5: How to generate image and video(1 hour to 2 hour)
• Translate your thoughts to depict your requirement at a fundamental level basis
which someone could design a presentation or post
• Generate an image which could be used for various purposes officially or
personally
• Images that can be used in safety circulars or sharing incident depictions
• Images/videos for short training videos- Do’s and Don’ts
• Can also convert processes/procedures in summary Videos
Module 6: Integrating AI tools and creating Maritime Workflows (1 hour )
• Integrating AI tools into daily workflows.
• Using Napkin AI and Notebook LM for report generation and knowledge
management.
• Team prompt banks and shared dashboards for seamless collaboration.
• Future outlook: AI-driven decision support and predictive chartering insights.
Capstone Project: Design a 1-page “AI-Enabled Workflow” for your role — e.g.,
• “AI-based Market Summary & Fixture Tracker”
• “Automated CP Clause Review Template”
• “AI Hire Calculation Validator”
Module 7 Responsible & Secure Use of AI (30mnts to 1hour)
• Understanding data security and non-disclosure while using AI.
• Recognizing hallucination risks and validation techniques.
• Ethical considerations when using client or market data.
• Setting company-level guidelines for safe AI use in commercial communication.
Case Study: “Should a broker use ChatGPT to draft a recap email to a client using internal
fixture data?”
Teaching Methods
• Case studies from real chartering, legal, and accounting workflows.
• Live demonstrations using ChatGPT, Gemini, Perplexity, and NotebookLM.
• Prompt design and refinement workshops.
• Group simulations for market, legal, and financial use cases.
• Discussion on real adoption challenges and company readiness.
Certification
Certificate Title:
“AI-Ready Maritime Professional”
Issued by: Sea and Beyond
Credentialed for successful completion of the AI Integration Workshop.