A.
Word Processor Shortcut Keys
1. Document Creation & Saving
| Create a New Document | Ctrl + N |
| Open an Existing Document | Ctrl + O |
| Save the Document | Ctrl + S |
| Save As (to rename/change location) | F12 |
| Print the Document | Ctrl + P |
| Open Print Preview (or Print window) | Ctrl + F2 or Ctrl + P |
2. Text Editing and Basic Formatting
These are the most fundamental shortcuts for text manipulation.
| Undo last action | Ctrl + Z |
| Redo last undone action | Ctrl + Y |
| Cut selected text | Ctrl + X |
| Copy selected text | Ctrl + C |
| Paste copied/cut text | Ctrl + V |
| Select All text in the document | Ctrl + A |
| Toggle Bold (B) | Ctrl + B |
| Toggle Italics (I) | Ctrl + I |
| Toggle Underline (U) | Ctrl + U |
| Increase Font Size by 1 pt | Ctrl + ] |
| Decrease Font Size by 1 pt | Ctrl + [ |
| Remove all character formatting (back to Normal) | Ctrl + Spacebar |
| Open the Find box | Ctrl + F |
| Open Find and Replace dialog | Ctrl + H |
| Open Font dialog box | Ctrl + D |
3. Paragraph Formatting (Alignment & Spacing)
| Left Align Text | Ctrl + L |
| Right Align Text | Ctrl + R |
| Center Align Text | Ctrl + E |
| Justify Text | Ctrl + J |
| Apply Single Line Spacing | Ctrl + 1 |
| Apply Double Line Spacing | Ctrl + 2 |
| Apply 1.5 Line Spacing | Ctrl + 5 |
| Apply Hanging Indent | Ctrl + T |
| Remove Paragraph Indent/Format | Ctrl + Q |
| Quick Bullet Point | Ctrl + Shift + L |
4. Advanced Functions & Navigation
| Spelling and Grammar Check | F7 |
| Create a Hyperlink | Ctrl + K |
| Insert Page Break | Ctrl + Enter |
| Toggle Subscript | Ctrl + = |
| Toggle Superscript | Ctrl + Shift + + |
| Toggle Track Changes On/Off | Ctrl + Shift + E |
| Insert a New Comment | Ctrl + Alt + M |
| Move to the Start of the Document | Ctrl + Home |
| Move to the End of the Document | Ctrl + End |
| Move to the Start of the Next Word | Ctrl + \rightarrow |
B. Presentation Tool Shortcut Keys
1. Presentation Creation & Management
| Create a New Presentation | Ctrl + N | Create a presentation |
| Save the Presentation | Ctrl + S | Save a presentation |
| Insert a New Slide | Ctrl + M | Create a presentation |
| Duplicate Selected Slide | Ctrl + D or Ctrl + Shift + D | Edit a slide |
| Open Header and Footer Dialog | Alt + Shift + D | Add headers and footers |
| Find text/element | Ctrl + F | Edit text |
| Zoom In on the slide | Ctrl + Plus Sign (+) | Normal View |
| Zoom Out on the slide | Ctrl + Minus Sign (-) | Normal View |
2. Slide Editing and Formatting
| Toggle Bold (B) | Ctrl + B | Edit and format text |
| Toggle Italics (I) | Ctrl + I | Edit and format text |
| Toggle Underline (U) | Ctrl + U | Edit and format text |
| Center Align Text | Ctrl + E | Alignment of text |
| Left Align Text | Ctrl + L | Alignment of text |
| Group Selected Objects | Ctrl + G | Use of drawing tools, shapes |
| Ungroup Selected Objects | Ctrl + Shift + G | Use of drawing tools, shapes |
| Duplicate Selected Object | Ctrl + D | Insert pictures, shapes |
| Copy Animation/Formatting | Alt + Shift + C (Animation Painter) | Create animations |
3. Different Views and Slideshow Control
| Start Slideshow (from beginning) | F5 | Concept of slide shows |
| Start Slideshow (from current slide) | Shift + F5 | Concept of slide shows |
| End the Slideshow | Esc | Concept of slide shows |
| Advance to Next Slide/Animation | N, Spacebar, or Right Arrow | Create animations, Rehearse
timing |
| Go to Previous Slide/Animation | P, Backspace, or Left Arrow | Create animations, Rehearse timing
|
| Display a Blank Black Screen | B or Period (.) | Control the slide show |
| Display a Blank White Screen | W or Comma (,) | Control the slide show |
| Go to a Specific Slide Number | [Number] + Enter (e.g., 5 then Enter) | Control the slide show |
| Switch to Presenter View | Alt + F5 | Different views of a slide set |
C. Spreadsheet Shortcut Keys (Microsoft Excel)
1. Workbook Management & Navigation
| Create a New Workbook | Ctrl + N | Create a worksheet |
| Save the Workbook | Ctrl + S | Save a worksheet |
| Print the Worksheet | Ctrl + P | Print a worksheet |
| Insert a New Worksheet | Shift + F11 | Concept of a worksheet |
| Move to Next Sheet | Ctrl + Page Down | Working with a spreadsheet |
| Move to Previous Sheet | Ctrl + Page Up | Working with a spreadsheet |
| Toggle Formula Visibility (Show/Hide Formulas) | Ctrl + ` (Grave accent key) | Enter a formula |
| Open Go To dialog (Cell reference) | Ctrl + G or F5 | Refer to cells |
2. Editing, Formatting & Data Entry
| Edit the Active Cell | F2 | Enter numbers, text, date/time |
| Fill Down (Copy formula/value down) | Ctrl + D | Series using auto fill |
| Fill Right (Copy formula/value right) | Ctrl + R | Series using auto fill |
| Open Format Cells dialog | Ctrl + 1 | Format a worksheet |
| Toggle Bold (B) | Ctrl + B | Edit and format text |
| Toggle Italics (I) | Ctrl + I | Edit and format text |
| Toggle Underline (U) | Ctrl + U | Edit and format text |
| Apply General Number Format | Ctrl + Shift + ~ | Format a worksheet |
| Apply Currency Format | Ctrl + Shift + $ | Format a worksheet |
| Apply Percentage Format | Ctrl + Shift + % | Format a worksheet |
| Insert Cells/Rows/Columns | Ctrl + Plus Sign (+) | Insert cells, rows and columns |
| Delete Cells/Rows/Columns | Ctrl + Minus Sign (-) | Delete cells, rows and columns |
3. ➕ Formulas and Functions
| AutoSum (Inserts the SUM function) | Alt + = | Use simple statistical functions: SUM () |
| Insert Function dialog box | Shift + F3 | Use simple statistical functions |
| Enter Formula as an Array Formula | Ctrl + Shift + Enter (Not needed for simple functions like SUM,
but good to know for advanced formulas) | Enter a formula |
4. Charts and Objects
| Insert Chart Sheet for Selected Data | F11 | Embed charts |
| Insert Embedded Chart on current sheet | Alt + F1 | Embed charts |
| Select all objects on a sheet | Ctrl + Shift + O | Working with charts/objects |