System Approach
System Approach
Chris Payne
1 To provide the basis for a unified profession of social work; this has
certainly not been achieved.
2 To provide an overarching and permeating theory for social work practice.
This, as we will see, has been problematical to say the least.
3 To assist with the integration of the different traditions and methods that
have characterized social work, i. e. casework, group work, residential
work and community work; and of the different academic disciplines that
inform social work, i. e. sociology, psychology, social policy, etc. How
effective this has been is also difficult to evaluate.
The history is important because the systems approach has now lost much
of its potency to stimulate debate and controversy and little of substance
has been written on it over the past few years. It may still be referred to and
used in social work training and practice; for example, implicitly in relation
to the community social work approach (Smale et al. 1988) and explicitly
in some forms of family therapy (e. g. Minuchin 1974). There is an excellent
systems analysis of residential practice by Atherton (1989). Systems
concepts are also implicit in ‘ecological’ and ‘social networking’ models
(e. g. Davies 1977, Whittaker and Garbarino 1983). However, it would
seem that social work has to a large extent lost its taste for ‘grand theory’,
which the approach represented, and for the political interventions and
confrontational style which were seen to follow from a systems analysis of
social needs and problems.
During the 1970s the systems approach provoked quite passionate debates
between its proponents and antagonists. For example, one critical article by
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Bill Jordan, which appeared in New Society in 1977, provoked such a furore
that a special correspondence page had to be given over to the responses. The
approach was criticized by Marxists because it appeared too conservative
and offered little analysis of the structural causes of personal distress and
difficulty. It was criticized by traditionalists because it allegedly took social
work away from its roots of helping individuals and made social work an
impersonal and bureaucratized set of activities. Alternatively it could be
criticized because it potentially took social workers into the political arena
and into confrontations with, for example, the employing agencies.
Some criticisms of the approach were based on a misunderstanding of the
role of systems theory, which was less that of a comprehensive ‘grand theory’
of society on a par with, say, Marxism, than that of a ‘meta theory’ that could
help social workers organize and integrate different perspectives and methods
for achieving relatively small-scale personal and social changes.
There are several possible explanations as to why the systems approach is
today deemed less fashionable and tendentious. First, in recent years, as a
response to criticisms of so-called ‘generic work’, and coining mainly as a
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10 Practising social work
result of the series of child abuse scandals and inquiries, there has been a
growing trend to return to specialization by client group. With the
implementation of the 1989 Children Act and 1990 NHS Community Care
Act with its ‘purchasing/providing’ divisions, specialization is likely to
increase further. These trends towards greater specialization are
correspondingly reflected in the changes to qualifying social work training
and the new Diploma in Social Work regulations. They do not, it should be
stated, invalidate the systems approach, but may make it more difficult to
apply.
The application of a unitary model has also been affected by other factors:
ideological pressure from the Right to reduce ‘welfarism’; changes in
legislation and procedures, particularly in relation to child protection, which
have increased the social policing role of the social worker; and resource
constraints and other financial pressures on the main employers of social
workers, the local authorities, which have resulted in an erosion of the ‘resource
systems’ available to social workers. The scenario of the 1990s is one of
mainstream social work becoming, if anything, more conservative, procedural
and managerial, in effect returning to its historical role of helping individuals
as opposed to achieving radical social change through systemic action. In
The Essential Social Worker Davies perhaps represents most clearly what
social work has in fact become, when he argues that the main function of
social work is not the achievement of large-scale social change, which is
implicit in some unitary approaches. Its role is rather that of maintenance.
‘Social workers are the maintenance mechanics oiling the interpersonal wheels
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12 Practising social work
variables associated with roles, power and influence, team values and culture,
gender and race, amongst others, all interact and contribute to how the team
is operating as a whole and then look at the effects on individual members.
The interconnectedness of the different ‘subsystems’ will be demonstrated
when, for example, the power of some individual team members will be
identified as a source of stress for others. This in turn may create conflict and
unhealthy tensions in working relationships and erode the team’s accepted
value base. Once the analysis has been completed in systems terms, the
appropriate actions may follow. For example, the team might decide to review
its values and goals, from which new or modified plans of action are identified
that begin to address the imbalances that have been identified in working
relationships (see also Douglas and Payne 1989).
However, thinking systemically may give the feeling of operating on
shifting sands. This is partly because the definition of a ‘social system’, i. e.
in terms of its purpose, structure, boundaries, processes and so on, will vary
according to the perspective from which it is defined. A ‘helping system’, for
example, may be defined differently for a field social worker than for a
residential worker or foster parent, despite the fact that they all share a common
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14 Practising social work
concern—a child or children in care. One might assume that all have a common
purpose—the welfare and interests of the child. However, the perspective of
the field social worker may well conflict with those of the residential worker
or foster parents, and where they do, difficulties in identifying and therefore
achieving goals can easily be predicted. Work has to be done, therefore,
between those involved to create common definitions of the goals and tasks
so that a common perspective is being followed and all recognize that they
are operating within common (system) boundaries.
Basic characteristics
All systems, by definition, have boundaries that differentiate them from their
environment and other systems, though there may be considerable overlaying
of one system on another. In social systems the boundaries are always
permeable to some extent; in other words, they can be penetrated at different
points. The more permeable the boundary the more open and flexible the
system is said to be. Compare a prison, as an example of a relatively closed
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Operations
‘Input’, ‘throughput’ (con version or transformation), ‘output’ and ‘feedback’
are the technical terms used.
Input is what you must put into a system to make it work, for example,
human, physical, material and financial resources must be contributed in
the right ways and right amounts to achieve the results required. The ‘human’
inputs may be described in terms of numbers, time and effort, roles and
skills, communications, etc., depending on the system in question. Clearly
imbalances between the different kinds of resources needed will affect how
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The systems approach 15
well the system can perform and there will be all sorts of knock-on effects.
Good parenting is not helped by having no money. Being short staffed puts
pressures on people so that they may not be able to deliver the sort of
service they want to give. Lack of secretarial or clerical help may mean
more time having to be spent on paperwork and less on direct work with
clients.
Throughput is how the resources are used in their entirety to achieve the
desired results, for example, what happens after the petrol has been put in
and the engine started up. The problem with social systems is that we do not
really know sufficiently well how or why things happen as they do. Try to
fathom out the real causes of a disruption in a residential setting, for example,
and one often starts with a mish-mash of inconsistent and contradictory
information. It is only by evaluating the information and relating it to a host
of possible interconnected causes that something approaching a satisfactory
explanation begins to emerge. No single explanation or cause is ever likely to
be valid.
Outputs are the results that you have achieved, the success of which can
then be evaluated against the original goals. Evaluation of effectiveness is of
course problematical in social work, not least because it is virtually impossible
to identify, control and evaluate every factor that contributes to a particular
outcome. Evaluation, in systems terms, means identifying the main inputs
(needed to achieve stated goals), assessing how these have been converted
into practical action (processes), and similarly appraising what results have
been achieved, taking all factors into account, not as isolated variables, but
Copyright © 1993. Taylor & Francis Group. All rights reserved.
interrelatedly.
Feedback is the information and messages received back at different stages
in the process. Because of the lack of predictability of social work it is
important to obtain feedback continuously so that adjustments can be made
that will help to keep one on track. The feedback received can then be used
and reconverted as further inputs. This is the basis of good management
information and monitoring processes.
Systems processes
The key words are ‘steady state’ or ‘equilibrium’, ‘reverberation’,
‘equifinality’, ‘multifinality’ and ‘differentiation’.
Steady state is the tendency of systems to maintain themselves in some
sort of balance while at the same time moving forwards towards their goals.
Systems can be knocked off balance or continue to operate in less than
optimum ways, as in a state of chronic depression. Imbalances may be caused
by all sorts of things such as deficits of resources, disturbances and breakdowns
of parts or all of the system. The effects are sometimes cumulative, for example:
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16 Practising social work
deal with the wider ‘systemic’ issues, organizational and political, that are
often introduced into teaching about a systems approach.
Presenting issues
The school reports to the social services that one of their 15-year-old girls is
constantly missing school. When there she is always tired and though of
average ability is falling well behind with her school work. The form teacher
thinks that she is sexually active.
From further enquiries it is found that the girl is expected to support her
mother in looking after her father and younger brother and sister. Her father
has had multiple sclerosis (MS) for several years and is now increasingly disabled
and confined to a wheelchair. He does not work, but spends most of the time at
home, where he is said to be demanding and prone to angry outbursts.
The mother is worn down as she works part time and has also to visit her
own mother who is becoming increasingly confused and frail. The
grandmother receives some home care support, but this is limited because of
financial constraints on the local authority.
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The systems approach 17
The girl has few friends and states that she spends most of her spare time
with her boyfriend, aged 17, and admits that they have started having regular
sexual intercourse, though they always ‘take precautions’.
Further assessment obtains information from each of the main people
involved. It is important to do this in order to view the situation from as many
angles as possible.
Girl Her stated concerns are:
• ‘being put on at home and being treated like Cinderella’;
• her younger brother and sister ‘get away with doing very little’ by way of
chores, though they do keep their father company for some of the time;
• confused feelings regarding her boyfriend, who is putting her under
pressure to have sex in exchange for giving her time and attention, which
no one else does.
Mother Her stated concerns are:
• ‘I feel totally overwhelmed, tired out and at the end of my tether’;
• ‘frustrated because I have no life of my own’;
• ‘guilty because I expect too much from my daughter’.
Father His stated concerns are:
• ‘depressed because I am unable to be a proper father’;
• ‘I feel useless and unoccupied’;
• ‘lonely and bored’.
Brother and Sister Their stated concerns are:
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and how these may all influence the situation under consideration.
From the information given it is also evident that overlaying the personal,
family and social systems that provide the girl’s developmental context is
a fairly intense pressure system and it can be hypothesized that it is the
accumulation of these pressures which account for the girl’s difficulties
rather than any single factor. In deciding how to intervene we are therefore
presented with a number of options. Which is taken will depend on the
assessment. One approach, which is not necessarily (though not excluded
by it) based in systems thinking, would be to concentrate on the girl and her
problems with the school. For example, we could set up a behavioural
programme designed to improve school attendance and behaviour,
supplemented by some individual counselling over her sexual relationships
with her boyfriend (assuming there are no grounds for invoking child
protection procedures).
This would seem, however, only a partial approach which ignores
other influences, such as the family stresses and to what extent other
situational factors operating in the school may be contributing to the
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The systems approach 19
• assessing whether mother and older daughter can have more ‘quality time’
together, but achieving this will depend on obtaining some help for the
father. Thus:
• is there support forthcoming, e. g. from the local MS society? Would he
be helped by or interested in retraining or further education—or something
to improve his self-worth?
• is he eligible for additional financial support that would result in more
personal care being provided and therefore reduce the pressures on the
primary carers?
If reductions of ‘pressures’ are identified as the immediate goals for the
social work effort, then attention must be given to how this can be achieved
most effectively. Here, the idea of creating a ‘critical mass’ to reduce pressures
quickly in order to contain problems and make them accessible to longer
term interventions is a useful one. But how can this be done given the worker’s
own predicament of a heavy workload and shortages within the team? The
logic of the systems approach would be away from the slow drip of individual
casework, where only one or two aspects of the situation can be handled at a
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20 Practising social work
CONCLUSION
It is important to distinguish between a ‘unitary approach’, which may or not
be based on systems theory, and the use of ‘systems thinking’ as a social
work tool. One can be sceptical about unitary approaches without throwing
the baby out with the bathwater and ignoring the potential value of a systems
perspective in social work training and practice. Thinking systemically means
thinking creatively, laterally, in patterns and looking for alternative ways of
reaching common goals. Sometimes this will result in an overcoming of the
familiar problem of ‘we haven’t got the time or the resources’. Hopefully a
systems perspective will result in more strategic changes being made to social
work practice, such as less reliance on individual casework, more attention to
team, group and community based ways of working, and the creative use of
residential care not just as residual or optional approaches, but as valid
strategies.
REFERENCES
Copyright © 1993. Taylor & Francis Group. All rights reserved.
Hanvey, C., & Philpot, T. (Eds.). (1993). Practising social work. ProQuest Ebook Central <a
onclick=[Link]('[Link] href='[Link] target='_blank' style='cursor: po
Created from inflibnet-ebooks on 2021-02-10 22:39:21.
The systems approach 21
Pincus, A. and Minahan, A. (1973) Social Work Practice: Model and Method, Itasca,
IL: [Link] Publishers Inc.
Smale, G., Tuson, G., Cooper, M., Wardle, M. and Crosbie, D. (1988) Community
Social Work: A Paradigm for Change, London: National Institute for Social Work.
Specht, H. and Vickery, A. (eds) (1977) Integrating Social Work Methods, London:
George Allen and Unwin.
Thompson, N. (1991) ‘Putting theory into practice. A study of practice records’, The
Journal of Training and Development 1(4):55–60.
Triseliotis, J. (1978) ‘Beyond the unitary approach’, Social Work Today, 8 May, 20–2.
Von Bertalanffy, L., Hempel, C.G., Bass, R.E. and Jonas, H. (1951) ‘General systems
theory: A new approach to unity of science’, Human Biology 1(vi):302–61.
Whittaker, J.K. and Garbarino, J. (1983) Social Support Networks: Informal Helping
in the Human Services, New York: Aldine Publishing.
ADDITIONAL RESOURCES
Chris Payne talking to Malcolm Brown on ‘The Systems Approach’, MBA Video
Productions, 1992. Distributed by Pavilion Publications, Brighton.
See also Sutton, C. (1987) A Handbook of Research for the Helping Professions, Part
1, ‘Principles and concepts of working within the human social system’, London:
Routledge & Kegan Paul.
Copyright © 1993. Taylor & Francis Group. All rights reserved.
Hanvey, C., & Philpot, T. (Eds.). (1993). Practising social work. ProQuest Ebook Central <a
onclick=[Link]('[Link] href='[Link] target='_blank' style='cursor: po
Created from inflibnet-ebooks on 2021-02-10 22:39:21.