WELCOME TO SOPRA-STERIA

Joining Documents
DOCUMENTS COLLECTION AND DOCUMENTS VALIDATION WITH
ORIGINALS

• All Mark sheets and Certificates – Mark sheets include 10th, 12th, Graduation, Post-
Graduation (all years/all semester wise). Certificates would include 10th pass, 12 th
pass certificates, Graduation & Post Graduation Degree/Provisional Certificate

• Acceptance of Resignation (with company stamp on it) / Email Copy of Resignation/

Relieving Letter with employee code / Experience Letter for people having Work
Experience

• Last Organization's Salary Slip / Form 16 / Salary Certificate

• Proof of Current Address- driving license / Voter’s identity card / Ration

card/Telephone, Electricity Bill, Bank/credit card statement or mobile postpaid
bill/Rent Agreement

• Proof of Permanent address - Driving license / Aadhaar / Passport / Voter’s identity

card / Ration card

• Photo Identity Proof – PAN / Passport/Voter ID card / Driving License/ Ration card

• PAN Card (Mandatory)

• Passport (Mandatory)

• Aadhar Card (Mandatory)

• 2 passport size photographs

2
 PF DECLARATION FORM

Equal contribution at the specified rate (12% each) is made by the employer and
the employee on the Basic salary.
This form contains basic information regarding an employee and it is mandatory
for an employee to fill it upon joining an organization.

•UAN/PF Number from your last organization is mandatory.

•Aadhar Card & PAN Card (20 % Tax deduction in absence of PAN Card) Hence is
mandatory.

3
 PF DECLARATION FORM

Date of Joining in Sopra steria

EPFO

PF TRUST

4
 PF DECLARATION FORM

Date of Joining in Sopra steria

Today’s Date Signatures
Noida

Leave Blank

5
 PF NOMINATION FORM – FORM 2

The EPF Form 2 has to be submitted for the purpose of declaration and nomination under the Employees’ Provident
Funds and Employees’ Family Pension schemes.

 Part A (EPF proceeds)

The nomination details are to be filled in Part A of EPF. The amount in EPF balance gets transferred to the nominee in
the event of his or her death.

• Share will be 100% in case of one nominee OR for rest it can be 50% each.

• Please note that Nominees should be preferably Parents for unmarried employees or Spouse for married
employees

• Nominee details needs to be updated after any lifestyle change like marriage, etc

6
 EPF & EPS NOMINATION FORM

Rakesh Father’s Name Kumar

MM/DD/YYYY Leave Blank
F/M Unmarried
Permanent Address
Temprorary Address

PF Nominees :
• Unmarried – Parents
can be the nominee
• Married- Only
Spouse

Signature

Nominees For Pension :

• Unmarried – Parents
can be the nominees
• Married- Only
Spouse

7 For Married employees

 PF NOMINATION FORM – FORM 2
(CONTINUED..)

 Part B (EPS proceeds)

The EPS proceeds of a member’s PF account is also

disbursed to eligible nominees. Once again, you should fill
in details of nominee(s) such as name, address,
relationship, age, amount to be distributed to each
nominee and guardian details if the nominee is a minor.
For Single Employees
Joining Date in Sopra Steria

Signatures

Leave Blank

8
 GRATUITY FORM

Noida

Leave Blank

Date of Joining in Sopra steria

Employees completing 4 yrs 240 days with

9 Company will be eligible for Gratuity Payout
 GROUP TERM LIFE INSURANCE NOMINATION FORM
It insures employees against unfortunate incident of death. The insurance cover is taken by organization for all its employees including
direct contractors.
The benefits under the policy are payable to the beneficiary on occurrence of the event.
(Nomination form) under Group Term Life Insurance policy is attached in the Joining profile to be completed by the employee with
details of nomination to be maintained in the personal file.

•In the nomination form the employee will mention his / her name and fill the full name of the nominee and their relationship

•100% Premium paid by the company

•Nominees means immediate family members

•The form needs to be signed by the employee mentioning his employee code number and location (city of employment)

Level Sum Insured(INR)

2 30,000,000

3 20,000,000

4 10,000,000

5 5,000,000

6 2,500,000

7 1,500,000

8 1,000,000

10
 GROUP PERSONAL ACCIDENT INSURANCE POLICY

A benefit extended by the Company to all employees. The cover provides a cash lump sum in the event of the employee's
permanent total disablement, permanent partial disablement and temporary total disablement and death due to an
accident while in employment with the Company.

Period of Insurance
 From: 05th May 2017 Time: 00:00 hours
To: 04th May 2018 Time: 23:59 hours

Sum Insured for Employees

Level Sum Insured(INR)

2 30,000,000

3 20,000,000

4 10,000,000

5 5,000,000

6 2,500,000

7 1,500,000

8 1,000,000

Claim Procedure
It is employee's/employee's Manager’s responsibility to intimate about the accident to their respective HR representative
within 24 hours of the accident, to process the claim under this policy.
Intimation to HR Representative for lodging a claim within 24 to 48 Hours

11
 VOLUNTARY GROUP TERM LIFE INSURANCE POLICY (OPTIONAL)

It is an optional policy which is an extension to the Group Term Life Policy and covers life by paying an amount equivalent to the
sum insured to the nominated beneficiary of the employee in an unfortunate event of death. It helps employees double their
insurance coverage by bearing the additional premium cost.

The Policy is effective from 1st March 2019 00:00 hours to 28th February 2020 until 23:59 hours.

To enroll self under the voluntary cover, employees would have to fill in the Self Enrolment cum Nomination Form
available with Payroll and Employee Services.

Premium for 12
month inclusive of
ST @ 15%(1st 36 - 40 41 - 45
March 2019- 18 - 30 yrs 31 - 35 yrs yrs yrs 46 - 50 yrs 51 - 55 yrs 56 -60 yrs
28th Feb 2020)

Level Sum Insured

Premium amounts in INR

0 50,000,000 48881 52423 68879 95784 148195 229977 340555

2 30,000,000 29328 31454 41328 57470 88917 137986 204333

3 20,000,000 19552 20969 27552 38313 59278 91991 136222

4 10,000,000 9776 10485 13776 19157 29639 45995 68111

5 5,000,000 4888 5242 6888 9578 14819 22998 34056

6 2,500,000 2444 2621 3444 4789 7410 11499 17028

7 1,500,000 1466 1573 2066 2874 4446 6899 10217

8 1,000,000 978 1048 1378 1916 2964 4600 6811

12
 GROUP TERM LIFE INSURANCE NOMINATION FORM

Date of Joining in Sopra steria

Signatures

13
 PRIVATE MEDICAL INSURANCE SCHEME ENROLLMENT FORM

• This Employee Group Mediclaim Insurance Policy is effective from 19th July 2019, 00:00 hours to 18th July
2020 till 23:59 hours

• Service Provider: United India Insurance Co. Ltd.

• Claim Administration/TPA: E - Meditek

• This is a mandatory scheme offered to the employees, which provides hospitalization cover to employees and
their dependent family members.

• 50% of the premium amount is paid by the company and 50% of the premium amount is paid by the
employee.

• Employee has the option of choosing from any one of the mentioned schemes.

• The insurance coverage amount and Premium are fixed and level specific.

• The premium payable by the employee for self and dependents who take the mid term coverage in the policy
would be on pro rata basis from the coverage date till renewal of the policy every year.

• Dependents parents / in-laws can be covered under this policy. Any claim settled towards dependent parents /
in-laws would have a co-payment capping of 80:20 ratio i.e. 20 % of the claim amount to be paid by the
employee.

14
 PRIVATE MEDICAL INSURANCE SCHEME ENROLLMENT
FORM

• The employee has to fill the form online which is available on intranet portal : E-Connect post joining the organization.

• The employee has to fill details along with the details of dependents, their relationship, age, date of birth and has to select the
Insurance coverage amount for whom he wishes to take the coverage under the med claim policy.

• The insurance coverage amount and Premium are fixed and level specific.

• Brother and sister cannot be enrolled as dependents in the med claim policy. The dependent means immediate family members and
in-laws of female employees.

• The premium payable by the employee for self and dependents who take the midterm coverage in the policy would be on pro rata
basis from the coverage date till renewal of the policy every year.

• Dependents parents / in-laws can be covered under this policy. Any claim settled towards dependent parents / in-laws would have a
co-payment capping of 80:20 ratio i.e. 20 % of the claim amount to be paid by the employee.
• The Employee Group Medical Insurance Policy does not allow any mid-term inclusions except In case of marriage or child-birth or new
employees.

Note: Online Medical Enrolment Form –

Face2Face > My Applications > eConnect > Employee Services > Medi claim Details
Follow the below process :
Click on the “+” button for the year 2019 – 2020 Go to “Policy Option” and choose the desired coverage
Existing coverage will be displayed.
You may update the details and click on the “Submit” button This completes your

15
 THANK YOU

16