SOURCE
DOCUMENTS
MONDAY 13TH OCTOBER 2025
ST. JOSEPH’S CONVENT
CHEQUE
Used to instruct a bank to pay a specific amount from the drawer’s account to the payee.
A cash-free method of transferring money using a form of standard format. It is used to instruct
one’s own bank to transfer money from one’s own account to another person or business.
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COUNTERFOIL
Acts as a record for the drawer of the cheque of showing details like date, payee, and amount.
The cheque counterfoil (also known as a cheque stub) is the portion of a cheque book that remains
attached after the cheque is issued. Its purpose is to serve as an internal record for the issuer of the
cheque.
2
Bank Statement
Provides a summary of all transactions in an account over a period of time.
A bank statement is an official document issued periodically by a financial institution that provides
a summary of all transactions affecting a particular account over a defined period.
3
Deposit Slip
Serves as evidence of money deposited into a bank account.
A deposit slip (also called a deposit ticket or deposit form) is a document that you complete when
depositing money (cash and/or checks) into your bank account. It helps the bank correctly credit
funds to your account and gives you a record of your deposit.
Sales Receipt
Proof of purchase for goods/services.
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A sales receipt is a document issued by a seller to a buyer at the time a sale is made. It serves as
proof that payment has been received for goods or services.
Sales Invoice
Request for payment; records goods sold and the amount due.
5
A sales invoice is a formal document issued by a seller to a buyer, stating that goods or services
have been delivered (or will be delivered) and requesting payment under specified terms. It
functions as a legal record of the transaction and a request for payment.
Purchases Invoice
Proof of purchase on credit; records amount owed to the supplier.
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A purchase invoice is a document that a buyer receives from a supplier (seller) after goods or
services have been delivered. It serves as a formal request for payment. From the buyer’s
perspective, it shows how much is owed, under what conditions, and when payment is due.
Debit Note
Request for a reduction in the amount payable, e.g., for returned goods.
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A debit note is a document prepared by a business and sent to a supplier giving details of a claim
for an allowance in respect of goods returned or unsatisfactory.
Credit Note
Document confirming that a customer’s account has been credited, usually for returned goods or
overcharges.
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A credit note is a document issued by a supplier and sent to a purchaser showing details of an
allowance made in respect of unsatisfactory goods or services.
Petty Cash Voucher
Record of small, day-to-day business expenses.
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When a person incurs expenditure on behalf of the organization, they need to complete a petty cash
voucher in order to reclaim the amount of money spent.
BACS (Bankers’ Automated Clearing Service)
Receipt
Proof of payment made electronically between bank accounts.
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Computerised payment transfer system which is, a very popular way of paying accounts payable
(creditors), wages and salaries.
Correspondence
Communication between businesses, often confirming transactions or agreements.
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Correspondence refers to the exchange of written communication between parties. In a business or
official context, “correspondence” includes letters, emails, memos, notices, and other forms of
written messages used to convey information, requests, decisions, or responses.
Account Statements
Summary of transactions between buyer and seller, showing outstanding balances.
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An account statement is a periodic summary of all the transactions for an account over a given
time period (often monthly), and it shows what money came in, what went out, and what the
balance is.
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