Scribd
Upload
12 views2 pages

Introduction ToRecord

Electronic Record management is the systematic control of digital records from creation to disposal, ensuring compliance and efficiency. Electronic records include various forms such as databases, word documents, images, spreadsheets, emails, web documents, graphics, video clips, and multimedia presentations. Key characteristics of electronic records include their digital format, metadata, accessibility, searchability, and storage efficiency.

Uploaded by

n33236655
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
12 views2 pages

Introduction ToRecord

Electronic Record management is the systematic control of digital records from creation to disposal, ensuring compliance and efficiency. Electronic records include various forms such as databases, word documents, images, spreadsheets, emails, web documents, graphics, video clips, and multimedia presentations. Key characteristics of electronic records include their digital format, metadata, accessibility, searchability, and storage efficiency.

Uploaded by

n33236655
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

INTRODUCTION

Electronic Record management involves the systematic control of digital records throughout their life
cycle from creation to disposal to ensure compliance, efficiency and authenticity.

Electronic Records are records created, stored and transmitted in digital form forexample email
s,databases etc that serves as evidences.

Forms of electronic records

 Database refers to anorganized collection of logically related data [Link] of library

 Word documents these are words documents which have been typed using words

processing,Microsoftword, Libraoffice, notepad,.

 Image documents these are pictures of people, paper documents which have created using

cameras, scanning machines.

 Spread sheets these are documents which are informoftable of sheets which spread for

large amount and they have created usings preadsheet programs like excel.

 E-mailmessagesthesearedocumentsinformofelectronicletterswhichhavebeensent

usingelectronicmailcompanieslikeMicrosoft,yahoos,Gmail.

 Webdocumentsthesearedocumentswhichhavebeencreatedusinghypertextlanguage

likehttpstoformofpagewhichlinkedtogethertoformawebsite.

 Graphicsthesearedocumentsinformofanimationorcartoonformstheylooklikereal

imagesbuttheyarejustimaginationsoftherealimage.

 Videoclipsthesearedocumentsinformofmovingimageswhichshowrealimagestheir

createdusingvideocameras,videocallsforexamplesmovies,films,tapes.

 Multimediapresentationsthesearedocumentsinformofslidescreated,combinedand

Characteristics of electronic Records

.Digital form. Electronic Records exist in a digital format which allows easy storage, retrieval and
sharing

.Metadata. Metadata provides information a bout data such as creation date, author and file type.
.Accessibility. E.R can be accessed from various devices and locations that provide necessary software
and permissions.

Searchability. Unlike paper records, ER can be easily searched using key words hence enhancing
efficiency.

Storage efficiency. They require require less physical space compared to paper records and can be
stored to various formats.

You might also like