PUBLIC

Document Version: 2602 – 2026-02

Managing the Supplier Profile Questionnaire

SAP Ariba Contracts
SAP Ariba Sourcing
© 2026 SAP SE or an SAP affiliate company. All rights reserved.

SAP Ariba Supplier Information and Performance Management (classic

architecture)
Content

Managing the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Limitations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Helpful Hints. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Supplier Profile Questionnaire Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

About Managing the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Opening the Supplier Profile Questionnaire for Editing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Publishing Changes to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Managing the Profile Questionnaire Quick Reference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Adding a Section to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adding a Requirement to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Supplier Profile Questionnaire Questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

About Adding Questions to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Adding a Question to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Additional Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Designating a Question as a Search Filter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Viewing Available Reportable Fields for Supplier Profile Questionnaire Questions. . . . . . . . . . . . . . . . . . 22
Supplier Profile Questionnaire Question Reference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Supplier Profile Questionnaire Answer Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Supplier Profile Questionnaire Question Reportable Fields by Data Type and Answer Type. . . . . . . . . 24

Adding Organization Field Questions to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . 25

About Adding Organization Field Questions to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . 25
Adding an Organization Field Question to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . .26

Adding Library Content to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Supplier Profile Questionnaire Formulas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Adding a Formula to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Supported Functions, Operators, and Parameters in Supplier Profile Questionnaire Formulas. . . . . . . . . 34
Mathematical Operators in Supplier Profile Questionnaire Formulas. . . . . . . . . . . . . . . . . . . . . . . . . 34
Functions in Supplier Profile Questionnaire Formulas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Function Parameters in Supplier Profile Questionnaire Formulas. . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Supplier Profile Questionnaire Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Managing the Supplier Profile Questionnaire

2 PUBLIC Content
 Adding a Standalone (Top-Level) Attachment to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . .36
Adding an Attachment to a Piece of Supplier Profile Questionnaire Content. . . . . . . . . . . . . . . . . . . . . . 38

Team Access Controls on Supplier Profile Questionnaire Content. . . . . . . . . . . . . . . . . . . . . . . . . 40

About Setting Team Access Controls on Supplier Profile Questionnaire Content. . . . . . . . . . . . . . . . . . . 40
Setting Team Access Controls for a Supplier Profile Questionnaire Content Item. . . . . . . . . . . . . . . . . . . 41
Supplier Profile Questionnaire Content Team Access Control Reference. . . . . . . . . . . . . . . . . . . . . . . . . 41

Requiring Updates to the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Common Supplier Profile Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Site Configuration Options for the Supplier Profile Questionnaire. . . . . . . . . . . . . . . . . . . . . . . . . 50

Self-Service Site Configuration Parameters for the Supplier Profile Questionnaire. . . . . . . . . . . . .51
Prompt suppliers for required supplier profile questionnaire information . . . . . . . . . . . . . . . . . . . . . 51
Set scrolling batch size for supplier profile questionnaire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Managing the Supplier Profile Questionnaire

Content PUBLIC 3
Managing the Supplier Profile Questionnaire

This guide is for SAP Ariba buyer users seeking information about how to set up and maintain the supplier profile
questionnaire.

Buyers use the supplier profile questionnaire to collect detailed profile information about their suppliers.

This guide applies to:

• SAP Ariba Contracts

• SAP Ariba Sourcing
• SAP Ariba Supplier Information and Performance Management (classic architecture)

Related Guides

Managing Supplier Organizations

Migrating Suppliers to the Unified Vendor Model

Quick reference to SAP Ariba Supplier Management solutions features

Managing the Supplier Profile Questionnaire

4 PUBLIC Managing the Supplier Profile Questionnaire
Supplier Profile Questionnaire

The supplier profile questionnaire is a form where you collect information about the suppliers with whom you
interact, including what capabilities and characteristics they have.

You manage the supplier profile questionnaire in your site. It contains a default set of questions along with any
custom content you have added. You maintain one version of the questionnaire in your site, but you can show
different content to different suppliers or internal users based on conditions.

Ariba provides a set of default questions that suppliers see in their SAP Business Network profiles as common
profile fields. Once a supplier in your site is linked to their SAP Business Network profile (usually after you have
interacted with them by inviting them to an event, inviting them to actively self-register, or responding to one of
their SAP Business Network Discovery postings), the answers to those questions always come from the supplier
SAP Business Network profile unless your solution includes SAP Ariba Supplier Information and Performance
Management and you have set the content to require approval on change of answer.

If you require approval on changes to answers in the supplier profile questionnaire, approvers can enter messages
to suppliers when approving or rejecting supplier profile updates. The messages are included in the approval and
rejection notifications sent to the supplier organization. This allows approvers to explain why the profile change was
accepted or rejected and provide further details on what actions the supplier needs to take next. Suppliers can then
edit and resubmit their profile for approvers to further review. Approval and rejection notifications are based on
email templates.

You can also add custom content to the supplier profile questionnaire. Depending on the way you set up that
content, the answers might be provided by suppliers or by your organization’s internal users. For custom content,
suppliers provide answers in a section of their SAP Business Network profiles dedicated to buyer-requested
questions, and their answers are specific to you. Supplier profile questionnaires in your site can also include
answers loaded as extended profile data, either in your site by administrators or through automatic integration with
your company’s other Enterprise Resource Planning (ERP) systems.

Users in your site can add supplier profile questionnaire content to SAP Ariba Sourcing events and surveys,
including Supplier Performance Management (SPM) surveys. Answers from events and surveys are automatically
pushed back into the profile questionnaire when the event or survey closes. This mechanism allows you to keep a
supplier’s profile questionnaire up-to-date with the latest data, including performance metrics.

The following steps describe high-level workflow of a profile questionnaire from deployment in your site to end user
access to profile information:

1. The default profile questionnaire is deployed in your site. At this point, the responses for all of your suppliers
with SAP Business Network profiles are automatically pulled from those profiles into your site.
2. Your company decides that the profile questionnaire needs to be modified based on its business needs and
practices.
3. A user with the correct permissions edits the profile questionnaire and publishes a new version.
4. Suppliers see your modifications when they sign into the SAP Business Network; any custom content you
added appears as buyer-requested questions for your company.
5. Suppliers respond to your modified profile questionnaire content by editing their SAP Business Network
profiles and submitting the answers. If your site is configured to require approval for changes to answers,
the responses are pushed to the supplier’s profile questionnaire once they are approved; otherwise, they are
automatically pushed to the supplier’s profile questionnaire after submission.

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire PUBLIC 5
6. Users in your company view a supplier’s responses by searching for the supplier organization and clicking its
name in search results. The updated profile responses display in the supplier’s Profile tab.

Prerequisites
You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

You cannot search for documents that organizations load into a profile as part of a questionnaire response in a
document search.

Limitations
The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions.

Helpful Hints
You can require that suppliers fill out their profiles before they can access events, contracts, and other content in
your site.

In solutions that include SAP Ariba Supplier Information and Performance Management, you can further manage
profile questionnaire by requiring suppliers to update answers periodically and by requiring approval of changes to
answers.

Related Information

Site Configuration Options for the Supplier Profile Questionnaire [page 50]

Managing the Supplier Profile Questionnaire

6 PUBLIC Supplier Profile Questionnaire
Supplier Profile Questionnaire Management

About Managing the Supplier Profile Questionnaire [page 7]

Opening the Supplier Profile Questionnaire for Editing [page 8]

Publishing Changes to the Supplier Profile Questionnaire [page 9]

Managing the Profile Questionnaire Quick Reference [page 10]

About Managing the Supplier Profile Questionnaire

The supplier profile questionnaire is a special type of document that is stored in your site’s Supplier Knowledge
Area. You manage the one document in your site and all suppliers see it.

Before you can modify supplier profile questionnaire content, you must open it for edit. The changes you make are
not visible to suppliers in their Ariba Network for Suppliers profiles, or to internal users, until you publish them. The
profile questionnaire is versioned. meaning that publishing changes creates a new version.

Although the supplier profile questionnaire has some special characteristics, it also has many of the features of a
project document: you can edit its attributes, set access control, and add tasks to it.

 Note

You can add automatic grading and scoring to profile questionnaire answers. Open the profile questionnaire for
edit and choose Display Scoring . For details, see Grading and Scoring.

Related Information

Managing the Profile Questionnaire Quick Reference [page 10]

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Management PUBLIC 7
Opening the Supplier Profile Questionnaire for
Editing
You customize the default supplier profile questionnaire provided by Ariba Network for Suppliers to add your own
informational questions to it.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open .

The profile questionnaire document opens in read-only mode.

3. Select Actions Edit Content .

Results

You can now edit the supplier profile questionnaire. Suppliers do not see any of the changes you make until you
publish them.

Related Information

Adding a Section to the Supplier Profile Questionnaire [page 11]

Adding a Requirement to the Supplier Profile Questionnaire [page 13]
Adding Questions to the Supplier Profile Questionnaire [page 15]
Adding Organization Field Questions to the Supplier Profile Questionnaire [page 25]
Adding Library Content to the Supplier Profile Questionnaire [page 30]
Adding Formulas to the Supplier Profile Questionnaire [page 32]
Adding Attachments to the Supplier Profile Questionnaire [page 36]
Requiring Updates to the Supplier Profile Questionnaire [page 43]
Publishing Changes to the Supplier Profile Questionnaire [page 9]

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Publishing Changes to the Supplier Profile
Questionnaire
The changes you make to a questionnaire are not available to your suppliers until you save your edits and publish
them.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

SAP Ariba recommends that you publish updates to the profile questionnaire during a period of low activity for
your site, such as a weeknight or a weekend, to allow the system to update supplier records with new profile
questionnaire content in a regulated way. If you publish the profile questionnaire during a time of high activity,
and then a user creates a supplier search that includes profile questionnaire answers and returns a large number
of results, the system must update all off of the supplier records for those results at once, which can impact the
performance of your site.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open .

The profile questionnaire document opens in read-only mode.

3. Select Actions Edit Content .

4. Edit the content of the supplier profile questionnaire.
5. Once you have finalized your changes to the supplier profile questionnaire, click Publish.
6. Review a list of changes in the Confirm Publish area above the supplier profile questionnaire.
7. If you do not want to publish a change listed in the Confirm Publish area, click Cancel to return the supplier
profile questionnaire to edit mode. Remove the change and click Publish again.
8. Click OK to publish your changes.

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Supplier Profile Questionnaire Management PUBLIC 9
Results

Confirming publication creates a new version of the supplier profile questionnaire. The Confirm Publish area only
shows the changes you made to the currently published version, so if you edit the questionnaire again, it only
shows your new changes.

Managing the Profile Questionnaire Quick Reference

There are several tasks that members of the Project Owner group on the Supplier Knowledge Area team can
perform on the supplier profile questionnaire.

The following table lists and describes profile questionnaire tasks:

Task Action to Perform

Open the profile questionnaire for Open.

editing

View profile questionnaire details View Details. You can view profile questionnaire attributes such as description, status,
version, owner, editors, base language, date last modified, creation date, keywords,
access control, and conditions for the supplier profile questionnaire document on the
Overview tab. The Version History tab shows the profile questionnaire version history.

Edit profile questionnaire details Edit Attributes. You can edit profile questionnaire attributes such as title, description,
owner, editors, keywords, and access control. You cannot edit profile attributes such as
version, date last modified, or creation date.

Move the profile questionnaire Move. You can move the supplier profile questionnaire to any folder in the Supplier
Knowledge Area. You cannot move it outside the Supplier Knowledge Area.

Make the profile questionnaire easy Add to Quick Links. Quick links are document links in the Quick Links area at the top
to access of the Supplier Knowledge Area. If you have moved the profile questionnaire into a
subfolder, a quick link allows you to access it easily. To remove the quick link, click it and
select Remove From Quick Links.

Lock the profile questionnaire so that Lock. Locking the supplier profile questionnaire prevents other users with edit permis-
others cannot edit it sion from editing it. Click the supplier profile questionnaire name and select Unlock to
unlock it.

Create tasks for the profile question- Create New Task To Do , Review, Approval, or Negotiation. To do tasks are
naire simple tasks that users perform and complete. Review, approval, and negotiation tasks
have workflows, and are routed to reviewers, approvers, or participants in a negotiation.

The tasks you create on the supplier profile questionnaire document in the Supplier
Knowledge Area apply to the questionnaire as a whole. If your SAP Ariba solution
includes SAP Ariba Supplier Information and Performance Management, all managed
suppliers have a set of default tasks associated with the supplier profile in the supplier
workspace. You can also add supplier-specific tasks in individual supplier workspaces.

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Adding a Section to the Supplier Profile
Questionnaire

A section is a container, similar to a folder, in which you organize other content such as questions, requirements,
and attachments. You can nest sections by creating sections within sections.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

You can group related questions, requirements, and attachments in sections in your profile questionnaire.
The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions.

The access control, visibility conditions, and notification or approval settings you specify for a section apply to all of
the content in a section.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. (Optional) Choose the supplier profile questionnaire row before or inside of which you want to add the section.
If you do not select a row, the new section is added to the end of the questionnaire.

5. Choose Add Section .

6. If you chose a row location for the new section, select Add Inside to add the new section nested inside the
selected location, or Add After to add it after the selected location on the same level.
7. Enter a name and description for the section.
8. Choose whether or not suppliers can see the question from the Visible to Participants dropdown menu.
Selecting No creates a requirement that is only visible to internal users.
9. Set access control for the section.
10. If your solution includes SAP Ariba Supplier Information and Performance Management:

Managing the Supplier Profile Questionnaire

Adding a Section to the Supplier Profile Questionnaire PUBLIC 11
 a. Click none and select an existing visibility condition, or select Create Condition to create a new condition.
11. Click OK.

Related Information

Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]
Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Managing the Supplier Profile Questionnaire

12 PUBLIC Adding a Section to the Supplier Profile Questionnaire
Adding a Requirement to the Supplier Profile
Questionnaire

A requirement in the supplier profile questionnaire is a statement that communicates your expectations to
respondents. Requirements do not require answers, but they can include attached reference documents. For
example, you can add a statement at the beginning of a section of terms telling respondents that they must read
and comply with those terms. You can also use requirements internally to communicate instructions to supplier
managers or other internal users.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

Requirements allow you to provide information on a profile questionnaire. You may make the visible to suppliers,
or visible only within your organization. The profile questionnaire has a limit of 500 pieces of content, including
sections, questions, requirements, attachments, formulas, library content, and organization field questions.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Requirement at the bottom of the supplier profile questionnaire to add a new
requirement to the end of the questionnaire.
• Choose the supplier profile questionnaire row before or inside of which you want to add the requirement
and choose Add Requirement at the bottom of the supplier profile questionnaire.
• Choose a section to add the requirement inside or after it and select Add Requirement from the
pull-down menu.
5. If you selected a location for the new requirement, choose Add Inside to add the new requirement nested
inside the selected location, or Add After to add it after the selected location on the same level.

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Adding a Requirement to the Supplier Profile Questionnaire PUBLIC 13
6. Add a descriptive name for the requirement in the Requirement field.
7. Click Attach a file to attach a reference file to the requirement; you can either upload the file from your local
computer or select it from your site’s library content. You can only attach library content to which you have
access.
8. Choose whether or not suppliers can see the question from the Visible to Participants dropdown menu.
If you use a requirement for internal text, make sure to specify that it is not visible to participants so that external
suppliers can’t see it. Choosing No creates a requirement that is only visible to internal users.
9. (Optional) Click none and choose an existing visibility condition, or select Create Condition to create a new
condition.
10. Click OK.

Related Information

Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Managing the Supplier Profile Questionnaire

14 PUBLIC Adding a Requirement to the Supplier Profile Questionnaire
Supplier Profile Questionnaire Questions

About Adding Questions to the Supplier Profile Questionnaire [page 15]

Adding a Question to the Supplier Profile Questionnaire [page 16]

Designating a Question as a Search Filter [page 21]

Viewing Available Reportable Fields for Supplier Profile Questionnaire Questions [page 22]

Supplier Profile Questionnaire Question Reference [page 23]

About Adding Questions to the Supplier Profile

Questionnaire
A question solicits information from participants. When you add a question to the profile questionnaire, you specify
the type of answer you want. Answer types allow you to make sure that respondents supply the information you
want in the appropriate format when answering the question.

You can create formulas that calculate values based on the answers to questions with numerical values for
answers. You can use any question with a numerical answer type, such as Whole Number or Money, in a formula
without modification. You must map answer types such as Yes/No, Text, or Date to numerical values in order to
use them in formulas. You can only map Text answers with a list of choices for response to numerical values. You
cannot use Attachment answer types in formulas.

When you add a question to the supplier profile questionnaire, you have the option of making the question available
as a field in analytical reporting so that you can create reports that show question answers.

Related Information

Supplier Profile Questionnaire Answer Types [page 23]

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Questions PUBLIC 15
Adding a Question to the Supplier Profile
Questionnaire
You customize the supplier profile questionnaire by adding questions to it that reflect information you want or need
in order to do business with a supplier.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

 Tip

For questions that have numerical answers that are not related to amounts, such as questions about tax IDs
and phone numbers, use the Text (single line limited) answer type rather than the Whole Number answer
type. Text (single line limited) questions do not have a maximum value and allow both letters and numbers in
answers.

There is a limit to the number of questions you can make reportable in your site. To see how many reportable fields
are still available, see Viewing Available Reportable Fields for Supplier Profile Questionnaire Questions [page 22].

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Question at the bottom of the supplier profile questionnaire to add a new question to
the end of the questionnaire.
• Choose the supplier profile questionnaire row before or inside of which you want to add the question and
choose Add Question at the bottom of the supplier profile questionnaire.
• Click a section to add the question inside or after it and choose Add Question from the pull-down
menu.
5. If you chose a location for the new question, select Add Inside to add the new question nested inside the
selected location, or Add After to add it after the selected location on the same level.

Managing the Supplier Profile Questionnaire

16 PUBLIC Supplier Profile Questionnaire Questions
 6. Choose an answer type [page 23] from the Answer Type dropdown menu. The answer type you select
determines the other settings you can specify for the question.
7. Enter the text for your question in the Name field.
8. (Optional) For answer types that allow acceptable values, on the Acceptable Values dropdown menu, perform
one of the following actions:

• To allow respondents to enter any value in the answer field, choose Any Value.
• To force respondents to select from a set of answers you pre-define, choose List of Choices. The default
list of choices is a dropdown menu where respondents choose one value from the list. At the bottom of the
Add Question page, specify the following properties for your list of choices:

Property Description and Options

Allow participants to specify other value? Options are:

• Yes: respondents can choose Other on your list of choices and
enter a value that is not on your list in an Other field.
• No: respondents must choose from the values on your list.

Allow participants to select multiple values? If you choose Yes, the list of choices is a set of check boxes instead
of a pull-down menu, and respondents can select multiple values
to answer the question. If you allow multiple answers to a question,
you cannot add it to reports.

List of Choices Specifies the value on the list of choices.

Enter values and click Add to add choices to the list. Choose a
value from the list and click Set Default to make it the default
choice.

• For answer types that allow number ranges, to limit answers to a specific range of numbers, choose
Limited Range. At the bottom of the Add Question page, add from and to values to define the range. For
date questions, choose a relative range such as Last Week or This Year from the Range menu, or select
Custom and specify a fixed from and to date to define the range.

9. (Optional) For answer types with numerical answers, or for which you have created a list of acceptable choices
that can be mapped to numerical values, if want to use the answers in a formula, choose Yes from the Use in
formulas dropdown menu.
10. For decimal number, money, or percentage answer types, enter the number of decimal places; the default
number is 2.
11. Specify the following settings for the question; available settings depend on the answer type you selected:

Setting Description and Options

Use in Search Criteria Specifies whether or not the question appears as a search criterion in supplier
searches.

Show in Search Results Specifies whether or not the question appears in supplier search results.

Use in Analytical Reporting If you choose Yes, the question becomes a field you can add to analytical reports,
and users can run reports on supplier answers.

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Questions PUBLIC 17
 Setting Description and Options

Response Required? Specifies whether or not you want to require various respondents to answer the
question. Options are:
• Not Required
• Yes, Participant Required: suppliers must answer the question.
• Yes, Owner Required: creates an internal-only question. When internal
users edit a supplier’s profile, they must answer the question. Suppliers
do not see the question or its answers. You use owner-required questions to
gather information about suppliers from users at your company.

Reference documents Click Attach a file to attach a reference file to the question; you can either
upload the file from your local computer or select it from your site’s library
content. You can only attach library content to which you have access.

Visible to Participants Specifies whether or not suppliers can see the question. Choosing No creates
a question that is only visible to internal users. You cannot require participant
responses from a question that is not visible to participants, but you can require
owner responses.

Participants can add additional Specifies whether or not respondents can add additional attachments and com-
comments and attachments ments to the question using an icon that opens an extra comment field and
attachment link.

Team Access Control Limits access control on the content item to specific sets of users.

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18 PUBLIC Supplier Profile Questionnaire Questions
 Setting Description and Options

Approval on changed answer? Specifies how changes to answers are pulled into the supplier profile question-
naire so that you can control updates. Options are:
• No approval and no notifications: changes to answers are pulled automati-
cally into the supplier profile questionnaire with no notifications.
• No approval but send notifications of changes: changes to answers are
pulled automatically into the supplier profile questionnaire and supplier
workspace team members receive notifications of the changes.
• Approval required: changes to answers generate approval tasks for supplier
workspace team members. Changes to answers are only pulled into the
supplier profile questionnaire after they have been approved.
This setting is only available in solutions that include Ariba Supplier Infor-
mation Management or SAP Ariba Supplier Information and Performance
Management, and it only applies to managed suppliers with supplier work-
space projects.

 Note
Suppliers control the information in the common SAP Business Network
profile fields on which organization field questions are based. If you have
specified Approval required for an organization field question and an ap-
prover in your organization rejects a supplier-provided answer, your site's
supplier profile questionnaire reverts to the previously approved answer,
but the supplier's SAP Business Network profile always contains the latest
supplier update. This difference in values for the same field generates new
approval rounds every time the supplier signs in to SAP Business Network
and confirms their current profile answers, even if they do not contain new
changes. To prevent repetitive approval requirements in this situation, either
change this setting to No approval and no notifications or negotiate an
agreed-upon answer with the supplier so that approvers can approve their
answer and it is the same in your site's supplier profile questionnaire and
their SAP Business Network profile.

Can the response expire? Specifies whether or not the response can expire. Options are:
• No
• Yes, expires on a specific date: suppliers must enter effective and expira-
tion dates for the response. Suppliers receive notifications when responses
near their expiration dates prompting them to update the response. If a
supplier has multiple responses expiring on different dates, the notification
is sent at for the earliest expiration date.
This setting is only available in solutions that include SAP Ariba Supplier
Information and Performance Management, and it only applies to managed
suppliers with supplier workspace projects.

Visibility Conditions Specifies the conditions under which suppliers and internal users at your com-
pany see the question. Click none and choose an existing condition, or choose
Create Condition to create a new condition.

12. (Optional) Provide an initial value as an example, in order to communicate your expectations of how
respondents should answer by performing one of the following actions:

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Questions PUBLIC 19
 • For yes/no questions, choose Yes or No as a default value, or choose Unspecified if you do not want to
provide a default value.
• For attachment questions, click Attach a file and either upload the file from your local computer or select
it from your site’s library to provide an attachment that respondents can use as a template or form for
providing their responses
• For certificate questions, choose Yes or No as a default value, or choose Unspecified if you do not want to
provide a default value. If you choose Yes, you can click Details and provide default certificate information
such as issuer to communicate your expectations for how respondents will answer the question.
• For quantity questions, the default unit of measure for the initial value is each. To change it, click each and
choose from the list of units of measure used in your site.
• For all other answer types, enter an initial value in the Initial Value field.
13. (Optional) If you are using the question in a formula, enter a numerical value for each answer on your list of
choices. For example, if you want to create a formula that adds the Yes responses to a set of yes/no questions,
you might map No to 0 and Yes to 1.
14. (Optional) If your site is enabled for supplier master data integration and your administrator has enabled
integration for the question, an Integrated with radio button is visible. Choose this option if you want to
allow the integration to exchange (send and receive) response values with the external integration system. For
more information, see the topic Enabling the supplier integration option for an spq item in the Using ariba web
services for master data integration with supplier data guide.
15. Click Done.

Results

Once you make a question reportable and publish the changes, the question is mapped to a corresponding field in
reports.

Suppliers control the information in the common SAP Business Network profile fields on which organization field
questions are based. If you have specified Approval required for an organization field question and an approver
in your organization rejects a supplier-provided answer, your site's supplier profile questionnaire reverts to the
previously approved answer, but the supplier's SAP Business Network profile always contains the latest supplier
update. This difference in values for the same field generates new approval rounds every time the supplier signs
in to SAP Business Network and confirms their current profile answers, even if they do not contain new changes.
To prevent repetitive approval requirements in this situation, either change this setting to No approval and no
notifications or negotiate an agreed-upon answer with the supplier so that approvers can approve their answer
and it is the same in your site's supplier profile questionnaire and their SAP Business Network profile.

Next Steps

If you edit a reportable question, the report field might show two different sets of data from before and after the
edit: one from answers to the original question and one from answers to the edited question. To avoid this problem,
you should delete the question, which recycles its available reportable field, and create a new question with a new
reportable field. That way, you do not have two different sets of responses showing in the same field on reports.

Managing the Supplier Profile Questionnaire

20 PUBLIC Supplier Profile Questionnaire Questions
Related Information

Total Number of Available Question Reportable Fields by Data Type and Answer Type [page 24]
About Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]
Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Additional Information

• Using ariba web services for master data integration with supplier data guide

Designating a Question as a Search Filter

If your site uses supplier organizations (you view supplier information from the dashboard search function), you
can designate a question in the supplier profile questionnaire as a custom filter for supplier search in a sourcing
event.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

After you designate a question in the supplier profile questionnaire as a search filter, this filter appears on both the
classic and guided sourcing user interfaces. You can choose to enable or disable it on either user interface, and the
change also appears in the other user interface.

Procedure

1. On the dashboard, choose Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open .

The profile questionnaire opens in read-only mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Questions PUBLIC 21
4. Click a question and choose Action Edit .
5. Enter a name, set Use in Search Criteria to Yes, simple and advanced, and click Done.

This name will appear as a search filter name on the supplier search page.
6. Click Publish.

The selected question is designated as a custom search filter.

7. Optional: To remove a custom search filter, repeat all the previous steps except set Use in Search Criteria to
No in step 5.

Viewing Available Reportable Fields for Supplier

Profile Questionnaire Questions
The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions, so it can be helpful to view the number of
reportable fields still available to you.

Context

You do not have to have permission to edit the supplier profile questionnaire in order to view available reportable
fields.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open .

3. Choose Actions View Available Reportable Fields .

4. Click Done to return to the supplier profile questionnaire.

Results

The Supplier Profile Questionnaire Reportable Fields page shows the number of available (unused) and total
reportable fields in your site.

The numbers on this page reflect the number of questions that have been made reportable in published versions
of the supplier profile questionnaire. If additional questions are made reportable in an open but unpublished draft,
they are still counted as available on this page.

Managing the Supplier Profile Questionnaire

22 PUBLIC Supplier Profile Questionnaire Questions
Supplier Profile Questionnaire Question Reference
You must specify the answer type for each question you add to a supplier profile questionnaire. Furthermore, there
is a limit to the number of allowed reportable fields for questions of each type.

Supplier Profile Questionnaire Answer Types

Each question you add to the supplier profile questionnaire require you to specify an answer type.

Answer Type Description

Text (single line limited) The answer field accepts a single line of text (numerical and alphabetic characters) with no
character returns and a maximum of 255 characters.

 Note
Only the first 100 characters are available in reports.

Text (single line) The answer field accepts a single line of text (numerical and alphabetic characters) with no
character returns and a maximum of 4000 characters.

 Note
• Only the first 100 characters are available in reports.
• When questionnaire recipients in different locales answer Text (single line) questions,
those answers are stored in different, locale-specific database fields and treated as
locale-specific values. If a recipient in locale A submits the questionnaire and then a
recipient in locale B updates it, the updated answers in locale B are not treated as
updates to the answers in locale A and do not show to users viewing the questionnaire
in locales other than B. With the Text (single line limited) answer type, answers are
stored in the same, locale-independent database field and treated as comparable val-
ues regardless of the locale in which they are provided.

Text (multiple lines) The answer field displays six lines of text initially and can be expanded indefinitely with a vertical
scroll bar and no character limit.

Whole Number A whole number; for example, 20. The maximum value for answers to this question type is
2147483647. Note that answers to questions about tax IDs, phone numbers, and other numeri-
cal values that are not related to amounts can easily exceed this maximum, and the Text (single
line limited) answer type is more suitable for them.

Decimal Number A decimal number; for example, 19.5. The default number of decimal places is 2.

Date A formatted date; for example, Fri., 12 Aug., 2009.

Money A decimal number plus currency symbol. The default number of decimal places is 2.

Yes/No The input field is a pull-down menu with Yes and No menu items.

Attachment Requires the respondent to answer the question by uploading a file attachment. You can provide
a default file attachment as an initial value, which the respondent can then download, edit, and
upload to answer the question.

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Questions PUBLIC 23
Answer Type Description

Certificate The answer field is a pull-down menu with Yes and No menu items. Selecting Yes displays a
Details link that allows respondents to enter certificate information such as issuer, number, lo-
cation, type, and effective and expiration dates, and to upload a certificate file as an attachment.

Percentage A percentage value; for example, 25%. The default number of decimal places is 2.

Quantity A number value plus a unit of measurement selected from a list. The default unit of measure-
ment is each.

Supplier Profile Questionnaire Question Reportable Fields

by Data Type and Answer Type
There are limits to the number of available reportable fields based on the data type and answer type of each
question you add a supplier profile questionnaire.

Number of Fields Data Type Answer Types

45 String Text (single line limited), Text (single line)

10 Integer Whole Number

10 Decimal Decimal Number, Quantity, Percentage

10 Date Date

5 Money Money

20 Boolean Yes/No

Managing the Supplier Profile Questionnaire

24 PUBLIC Supplier Profile Questionnaire Questions
Adding Organization Field Questions to the
Supplier Profile Questionnaire

About Adding Organization Field Questions to the Supplier Profile Questionnaire [page 25]

Adding an Organization Field Question to the Supplier Profile Questionnaire [page 26]

About Adding Organization Field Questions to the

Supplier Profile Questionnaire
An organization field question is a special type of question you create from one of the default fields in the supplier’s
profile.

Creating an organization field question moves the field from the profile to the profile questionnaire, where it
acquires many of the characteristics and settings of a regular supplier profile questionnaire questions: you can
make it searchable, attach reference documents, specify initial values, use it in conditions, and so forth.

Organization field questions differ from regular questions in the following ways:

• Organization field questions are always visible to participants.

• You cannot require responses to organization field questions based on default common supplier profile fields
that appear in a supplier’s Ariba Network for Suppliers profile, such as Legal Name or Corporate URL. You
can require responses to organization field questions based on common profile fields in your site’s default
supplier profile questionnaire that appear in a supplier’s Ariba Network for Suppliers profile, such as Year
Founded/Which year was your company founded?
• Some supplier fields, such as address fields, are automatically reportable, and they continue to be reportable
when you make them organization field questions. In some cases, you can create an organization field out of a
profile field and make it reportable; these reportable questions are subject to the same limitations on the total
number of reportable fields as regular questions. In other cases, when you create an organization field out of a
profile field, you cannot make it reportable. You cannot make organization field questions based on Approved
Commodities or Commodities Supplied reportable under any circumstances.
• When you add an organization field question to the profile questionnaire, some settings, such as answer type,
use in formulas, and whether or not the response can expire, are based on the original profile field and are
not editable. For example, if you make the Approved Commodities field into an organization field question, it
automatically has the answer type Commodity Code.

Related Information

Adding Questions to the Supplier Profile Questionnaire [page 15]

Managing Supplier Organizations

Managing the Supplier Profile Questionnaire

Adding Organization Field Questions to the Supplier Profile Questionnaire PUBLIC 25
Adding an Organization Field Question to the
Supplier Profile Questionnaire
Adding an organization field question to the supplier profile questionnaire enables you to move a question from a
supplier profile to the questionnaire where it takes on many of the attributes of other questionnaire questions.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions.

If your solution includes SAP Ariba Supplier Information and Performance Management, you can use organization
field questions to generate notifications and require approval on changed answers for profile fields in order to
control how supplier answers in their SAP Business Network account profiles are pulled into your site.

You can use validity conditions on organization field questions for commodity fields and the Tax ID field to make
sure that answers to those questions are valid.

When you change the question associated with a reportable supplier profile field, all of the data associated with
that field over time continues to be available in reports, but the report always displays the current organization field
question name. Make sure that changing the organization field question name does not make the data in reports
unusable.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Organization Field Question at the bottom of the supplier profile questionnaire to add
a new organization field question to the end of the questionnaire.
• Choose the supplier profile questionnaire row before or inside of which you want to add the organization
field question and choose Add Organization Field Question at the bottom of the supplier profile
questionnaire.

Managing the Supplier Profile Questionnaire

26 PUBLIC Adding Organization Field Questions to the Supplier Profile Questionnaire
 • Click a section to add the organization field question inside or after it and choose Add Organization
Field Question from the pull-down menu.
5. If you selected a location for the new requirement, choose Add Inside to add the new organization field
question nested inside the selected location, or Add After to add it after the selected location on the same
level.
6. Choose the profile field you want to move to the questionnaire and click OK.

You cannot choose organization fields that have already been moved to the questionnaire; the Assigned to
Question column shows the questions to which those fields have already been assigned.

You can copy organization field questions that are not associated with commodities or address. You cannot
copy organization field questions associated with commodities or address, since they have special answer
types and there must be only one supplier response associated with each of those fields.
7. Enter question text in the Name field. The question should be appropriate for the field; for example, if you
are making the Corporate URL field a question, you might enter What is the URL of your company’s
website?
8. Specify the following settings for the question; available settings and your ability to edit them depend on the
field on which you are basing the organization field question:

Setting Description and Options

Use in Search Criteria Specifies whether or not the question appears as a search criterion in supplier
searches.

Show in Search Results Specifies whether or not the question appears in supplier search results.

Use in Analytical Reporting If you select Yes, the question becomes a field you can add to analytical reports,
and users can run reports on supplier answers.

Response Required? Specifies whether or not you want to require various respondents to answer the
question. Options are:
• Not Required
• Yes, Participant Required: suppliers must answer the question.
• Yes, Owner Required: creates an internal-only question. When internal
users edit a supplier’s profile, they must answer the question. Suppliers
do not see the question or its answers. You use owner-required questions to
gather information about suppliers from users at your company.

Team Access Control Limits access control on the content item to specific sets of users.

Managing the Supplier Profile Questionnaire

Adding Organization Field Questions to the Supplier Profile Questionnaire PUBLIC 27
 Setting Description and Options

Approval on changed answer? Specifies how changes to answers are pulled into the supplier profile question-
naire so that you can control updates. Options are:
• No approval and no notifications: changes to answers are pulled automati-
cally into the supplier profile questionnaire with no notifications.
• No approval but send notifications of changes: changes to answers are
pulled automatically into the supplier profile questionnaire and supplier
workspace team members receive notifications of the changes.
• Approval required: changes to answers generate approval tasks for supplier
workspace team members. Changes to answers are only pulled into the
supplier profile questionnaire after they have been approved.
This setting is only available in solutions that include SAP Ariba Supplier
Information and Performance Management, and it only applies to managed
suppliers with supplier workspace projects.

 Note
Suppliers control the information in the common SAP Business Network
profile fields on which organization field questions are based. If you have
specified Approval required for an organization field question and an ap-
prover in your organization rejects a supplier-provided answer, your site's
supplier profile questionnaire reverts to the previously approved answer,
but the supplier's SAP Business Network profile always contains the latest
supplier update. This difference in values for the same field generates new
approval rounds every time the supplier signs in to SAP Business Network
and confirms their current profile answers, even if they do not contain new
changes. To prevent repetitive approval requirements in this situation, either
change this setting to No approval and no notifications or negotiate an
agreed-upon answer with the supplier so that approvers can approve their
answer and it is the same in your site's supplier profile questionnaire and
their SAP Business Network profile.

Can the response expire? Specifies whether or not the response can expire. Options are:
• No
• Yes, expires on a specific date: suppliers must enter effective and expira-
tion dates for the response. Suppliers receive notifications when responses
near their expiration dates prompting them to update the response. If a
supplier has multiple responses expiring on different dates, the notification
is sent at for the earliest expiration date.
This setting is only available in solutions that include SAP Ariba Supplier
Information and Performance Management, and it only applies to managed
suppliers with supplier workspace projects.

Validity Conditions Specifies how responses to organization questions based on some fields are
validated. Validity conditions are only available for organization field questions
based on commodity fields (which can be validated against specific commodity
codes or level of specificity in the response) and Tax ID (which can be validated
for uniqueness and format and, for Brazilian tax IDs only, whether the answer is a
valid tax ID).

Click none and select an existing condition.

9. Click Done.

Managing the Supplier Profile Questionnaire

28 PUBLIC Adding Organization Field Questions to the Supplier Profile Questionnaire
Related Information

Total Number of Available Question Reportable Fields by Data Type and Answer Type [page 24]
About Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]
Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Managing the Supplier Profile Questionnaire

Adding Organization Field Questions to the Supplier Profile Questionnaire PUBLIC 29
Adding Library Content to the Supplier Profile
Questionnaire

Library content can be documents or other pieces of content, such as event or survey questions or supplier
performance management key performance indicators (KPIs), from other projects or from the Sourcing Library.
Adding library content to a supplier profile questionnaire enables you to reuse content from your other projects or
from the Sourcing Library rather than recreating that material from scratch.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

When you add library content to the supplier profile questionnaire, you create a separate copy of the content in
the profile questionnaire rather than adding the original content directly. For some types of library content, you can
also copy visibility conditions and respondents’ current answers.

You can add entire pieces of library content or individual sections of that content.

The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions. You can only add content to which you
have access.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Content from Library at the bottom of the supplier profile questionnaire to add the
content to the end of the questionnaire.
• Choose the supplier profile questionnaire row before or inside of which you want to add the content and
choose Add Content from Library at the bottom of the supplier profile questionnaire.

Managing the Supplier Profile Questionnaire

30 PUBLIC Adding Library Content to the Supplier Profile Questionnaire
 • Click a section to add the content inside or after it and choose Add Content from Library from the
pull-down menu.
5. If you chose a location for the new library content, select Add Inside to add the library content nested inside
the chosen location, or Add After to add it after the chosen location on the same level.
6. Navigate to the content you want to add, choose it, and click Select.
7. Choose all or individual sections of the selected content to copy into the supplier profile questionnaire.
8. (Optional) Depending on the type of content you are adding, you might need to perform on or more of the
following actions:

• To copy the content’s existing visibility conditions, choose Copy visibility conditions for content being
copied.
• To use any existing answers as the initial values for the copied content, choose Copy participant
responses as initial values.
9. Click Copy.

Results

The library content is copied to the location you specified in the supplier profile questionnaire. To modify its
properties, including access control, visibility to participants, and visibility conditions, click it and choose Actions
Edit .

Managing the Supplier Profile Questionnaire

Adding Library Content to the Supplier Profile Questionnaire PUBLIC 31
Supplier Profile Questionnaire Formulas

A supplier profile questionnaire formula is a numerical calculation based on responses to questions in the
questionnaire. Formulas have the same properties as other pieces of content in the supplier profile questionnaire.

You can make formula values searchable, set access control on them, set conditions on them, and use them to
create conditions.

Adding a Formula to the Supplier Profile Questionnaire [page 32]

Supported Functions, Operators, and Parameters in Supplier Profile Questionnaire Formulas [page 34]

Adding a Formula to the Supplier Profile

Questionnaire
Adding formulas to a supplier profile questionnaire enables you to perform calculations based on supplier answers
to questions.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

To use responses to a specific question in a formula, you must make sure that Use in formula is set to Yes for that
question and map any non-numerical answer types to numerical values.

Context

The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

Managing the Supplier Profile Questionnaire

32 PUBLIC Supplier Profile Questionnaire Formulas
 3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Formula at the bottom of the supplier profile questionnaire to add a new formula to the
end of the questionnaire.
For a quick view of any formula in the supplier profile questionnaire, click the Fx link to the right of the
formula.
• Choose the supplier profile questionnaire row before or inside of which you want to add the formula and
choose Add Formula at the bottom of the supplier profile questionnaire.
• Click a section to add the formula inside or after it and choose Add Formula from the pull-down
menu.
5. If you chose a location for the new formula, select Add Inside to add the new formula nested inside the chosen
location, or Add After to add it after the chosen location on the same level.
6. Enter a name for the formula.
7. Build the formula by performing the following steps:
a. Click Insert next to a question to add its response to the formula. The Insert button is available for all
questions that are available for use in formulas. Inserted questions appear as terms enclosed by single
quotation marks in the Formula field.
b. Use the buttons below the Formula field to create standard mathematical operations such as addition,
subtraction, multiplication, and division. Enter functions, mathematical operators, and logical operators to
create more complicated formulas.
c. Click Validate to check the formula for syntactical errors. For complicated formulas, you should validate as
you build the pieces of the formula. Validation catches errors such as misspelled terms or function names,
terms that are not enclosed by single quotation marks, and mismatches parentheses or commas.
8. Choose Money or Decimal from the Result Type dropdown menu. Money result types display with the
appropriate currency symbol.
9. Set the number of decimal places for decimal formula results.
10. Choose Not Required from the Response Required? dropdown menu. Respondents cannot provide answers
to formulas themselves; formula values are calculated based on their responses to other questions.
11. Specify how you want to use the formula in search criteria and results.
12. Limit access control to the file to specific sets of users.
13. (Optional) Click none and choose an existing visibility condition, or choose Create Condition to create a new
condition.
14. Click Done.

Related Information

Adding Questions to the Supplier Profile Questionnaire [page 15]

Supported Functions, Operators, and Parameters in Supplier Profile Questionnaire Formulas [page 34]
Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]
Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Formulas PUBLIC 33
Supported Functions, Operators, and Parameters in
Supplier Profile Questionnaire Formulas
You can use any supported formula functions, operators, and parameters to build a formula in the Formula field.

Mathematical Operators in Supplier Profile Questionnaire

Formulas
Mathematical operators allow you to create mathematical equations in your formulas. Mathematical operator
include both math and logical operators.

You can enter all supported operators from the keyboard. Only some of them are assigned to buttons in the user
interface.

Mathematical operators include:

• + Plus; 3+2=5
• - Minus; 3-2=1
• * Multiplication; 3*2=6)
• / Division; 3/2=1.5
• ^ Exponent; 3^2 is 3 squared or 9
• % Integer division

The logical operators below can be used as the B parameter in the IF function. These logical operators resolve to
true or false, where true is 1and false is 0.

• ! Logical NOT; !1 is False (zero) and !0 is True (one)

• > Greater than; 3>4 is False (zero)
• < Less than; 3<4 is True (one)
• <= Less than or equals; 3<=4 is True (one)
• >= Greater than or equals; 3>=4 is False (zero)

The following cannot be used as expressions in other functions:

• = Equals; 3=4 is False (zero)

• & Logical AND; P & Q is True if both P and Q are true or false. It is false if P and Q are different.
• | Logical OR; IF((‘A’ | ‘B’), X, Y) If either A or B is true, X is returned. If neither is true, Y is returned.

<> Not EQUALS; IF((‘A’ <> ‘B’), X, Y) If A is greater than B, X is returned.

Functions in Supplier Profile Questionnaire Formulas

The formula engine supports a number of functions that provide built-in calculations, such as ABS.

When you enter function names you may use all upper case, all lower case, or initial cap, such as TOTALCOST,
totalcost, or TotalCost.

Managing the Supplier Profile Questionnaire

34 PUBLIC Supplier Profile Questionnaire Formulas
Functions include:

Function Description

ABS Absolute Value. The function syntax is ABS(X). for example, ABS(-6) returns 6.

IF If-Then Construct. The function syntax is IF(B, X, Y). If B is greater than zero, it returns the value of X.
If B is less than or equal to zero), it returns the value of Y and does not evaluate X. You can use other
terms, formulas, or expressions, for B, X, or Y. If B is undefined (no value is assigned) it is treated as
zero and returns Y.

MAX Maximum Value. The function syntax is MAX(X,Y). This function returns the greater of X and Y. For
example, MAX(2, 3) is 3. You can use other terms, formulas, or expressions, for X and Y.

MIN Minimum Value. The function syntax is MIN(X,Y). This function returns the lesser of X and Y. For
example, MIN(2, 3) is 2. You can use other terms, formulas, or expressions, for X and Y.

Function Parameters in Supplier Profile Questionnaire

Formulas
Functions take parameters that specify the conditions the functions evaluate. Parameters for functions can include
mathematical or logical operators, expressions, other functions, or values.

For example, an expression as a parameter in the IF function is valid: IF(‘Price’>4), 100, 10)

Some operators cannot be used as parameters, as noted above. For example, you cannot use
IF(‘term1’&’term2’, 33, 66), but you can use IF(‘term1’>’term2’, 33, 66).

Additional spaces are ignored: IF ( ‘Price’ > 4), 100, 10)

More complex functions are possible:

IF (MIN('Price','Price2')<7, 33, 'Price'*2)

Some functions resolve to a number. If you use one as a parameter in another function that is expecting a true or
false, values that are less than or equal to zero are false and values that are greater than zero are true.

If a numerical term has no value assigned to it, it is treated as zero or “false.” (This is not the case with undefined
text fields). You could use this feature in an IF statement that checks to see which of two alternate fields a supplier
provided, and then use that field in further processing, such as calculating extended price.

A function parameter cannot be a string or a term that is not available for use in the formula.

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Formulas PUBLIC 35
Supplier Profile Questionnaire Attachments

An attachment in the supplier profile questionnaire is a document file that provides additional information to
respondents. It is an independent content item that you can set access control for.

When you add an attachment to the profile questionnaire, use its description to communicate the format of the
attached file and your expectations for its use by respondents.

You can add document files either from your local computer or from the Sourcing Library to supplier profile
questionnaire attachments.

Adding a Standalone (Top-Level) Attachment to the Supplier Profile Questionnaire [page 36]

Adding an Attachment to a Piece of Supplier Profile Questionnaire Content [page 38]

Related Information

Adding Library Content to the Supplier Profile Questionnaire [page 30]

Adding a Standalone (Top-Level) Attachment to the

Supplier Profile Questionnaire
You can add standalone attachments to the supplier profile questionnaire. You might do so when an attachment
applies to the entire questionnaire rather than a single question or section in the questionnaire.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Context

The profile questionnaire has a limit of 500 pieces of content, including sections, questions, requirements,
attachments, formulas, library content, and organization field questions.

You can add up to 10 attachment files of up to 10 MB each from your local computer at a time to standalone
attachments. You can only add one attachment file at a time to a section or other content item from either your
local computer or the library.

Managing the Supplier Profile Questionnaire

36 PUBLIC Supplier Profile Questionnaire Attachments
You cannot set visibility conditions on attachments initially when you add them as standalone attachments.
However, when you edit any attachment you added this way, you can set visibility conditions on them and add
reference documents at that time.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Choose Add Attachments from Desktop at the bottom of the supplier profile questionnaire. Click
Browse, navigate to the file you want to attach on your local computer, and click Open. Click Add More to
add up to 10 files as attachments at the same time.
• Choose Add Attachments from Library at the bottom of the supplier profile questionnaire. Search
for the project or library content you want to attach, select the files, and click OK. You can only attach
library content to which you have access.
5. Enter a description for each file.
6. (Optional) Click Show Details and perform one of the following actions for each file:

• Choose whether or not suppliers can see each attachment from the Visible to Participants dropdown
menu. Choosing No creates an attachment that is only visible to internal users.
• Limit access control to the file to specific sets of users.
7. Click Done.

Results

Each file is added as a separate attachment to the supplier profile questionnaire with the visibility and access
control settings you specified.

Related Information

Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Attachments PUBLIC 37
Adding an Attachment to a Piece of Supplier Profile
Questionnaire Content
You an add an attachment to a particular section or question within a supplier profile questionnaire. You might do
so when the attachment provides more information or guidelines about a particular question.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Perform one of the following actions:

• Click the section to which you want to add the attachment and choose Add Attachment .
• Click a piece of content such as a question or requirement and choose Action Edit . On the edit
page, choose Add Attachment .
5. For Location, choose Add Inside.
6. Enter a description for the attachment.
7. Perform one of the following actions:

• Choose Add an Attachment Upload a file from desktop . Click Browse, navigate to the file you want
to attach on your local computer, and click Open.
• Choose Add an Attachment Select file from library . Search for the project or library content you
want to attach, choose the file, and click OK. You can only attach library content to which you have access.
8. Click Attach a file to attach a reference file to the attachment; you can either upload the file from your local
computer or select it from your site’s library content. You can only attach library content to which you have
access.
9. Choose whether or not suppliers can see the question from the Visible to Participants pull-down menu.
Choosing No creates an attachment that is only visible to internal users.
10. Limit access control to the file to specific sets of users.
11. (Optional) Click none and choose an existing visibility condition, or select Create Condition to create a new
condition.
12. Click Done.

Managing the Supplier Profile Questionnaire

38 PUBLIC Supplier Profile Questionnaire Attachments
Related Information

Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]
Using Conditions in Events, Surveys, and the Supplier Profile Questionnaire

Managing the Supplier Profile Questionnaire

Supplier Profile Questionnaire Attachments PUBLIC 39
Team Access Controls on Supplier Profile
Questionnaire Content

About Setting Team Access Controls on Supplier Profile Questionnaire Content [page 40]

Setting Team Access Controls for a Supplier Profile Questionnaire Content Item [page 41]

Supplier Profile Questionnaire Content Team Access Control Reference [page 41]

About Setting Team Access Controls on Supplier

Profile Questionnaire Content
Team access controls on supplier questionnaire content allow you to control which internal users have access to a
piece of questionnaire content. If you specify a team access control setting for a content item, only members of the
teams to which you have granted access can see the content.

Team access control settings apply to a content item and all of the content items nested under it. For example, if
you set team access control for a section to Legal Information, the section and all of the content in that section are
restricted to the members of the Legal Information team. You can set additional team access controls for individual
pieces nested content, such as Owner Only for a specific question in the section. That additional access control
further restricts access to the question, but it cannot override the team access control for its parent section.

The team members to which you restrict access are members of either global user groups in your site or of the
Supplier Knowledge Area project team.

Related Information

Managing Projects, Teams, Documents, and Tasks

Managing the Supplier Profile Questionnaire

40 PUBLIC Team Access Controls on Supplier Profile Questionnaire Content
Setting Team Access Controls for a Supplier Profile
Questionnaire Content Item
Set team access control on a content item in a supplier profile questionnaire to control which internal teams can
see particular content in the questionnaire.

Procedure

1. While creating or editing a supplier profile questionnaire content item, choose Team Access Control
Search for More .
2. Select the teams to which you want to restrict access and click Done.
3. Click + to add more team access control settings, or - to remove an access control setting.

Results

Team Access Control fields show the content item’s current access control settings. You can see a lit of all users
who have access to the content item through their team memberships by clicking View Details.

Supplier Profile Questionnaire Content Team Access

Control Reference
There are different kinds of access control available for assignation. These allow you to specify the teams within
your organization that have access to portions of a supplier profile questionnaire.

Team Access Control Teams Granted Access

Classified Members of the following global user groups:

• Classified Access
• Contract Manager
• Sales Contract Manager
• Sourcing Manager
• Procurement Manager

Finance Information Members of the Finance global user group, if the Finance group is a member of
the Supplier Knowledge Area project team

Legal Information Members of the Legal global user group, if the Legal group is a member of the
Supplier Knowledge Area project team.

Managing the Supplier Profile Questionnaire

Team Access Controls on Supplier Profile Questionnaire Content PUBLIC 41
Team Access Control Teams Granted Access

Owner Only Anyone who is a member of a global user group that manages projects
(Commodity Code Manager, Commodity Manager, Event Administrator,
Contract Administrator, and so forth)

Private to Team Members Users who are members of the Supplier Knowledge Area project team

Managing the Supplier Profile Questionnaire

42 PUBLIC Team Access Controls on Supplier Profile Questionnaire Content
Requiring Updates to the Supplier Profile
Questionnaire

To ensure that supplier profile data is up to date, you can require suppliers to update their supplier profile
questionnaires periodically.

Prerequisites

You must be a member of the Project Owner group on the Supplier Knowledge Area Team tab in order to edit and
publish the supplier profile questionnaire.

You can only require updates to the supplier profile questionnaire if your SAP Ariba solution includes SAP Ariba
Supplier Information and Performance Management.

Update requirements are only enforced if the supplier workspace template in your site is published.

Context

If you require periodic updates to the profile questionnaire, suppliers receive notification emails prompting them to
sign in to their SAP Business Network profiles and update their responses before the update is due. After the due
date, a supplier cannot participate in activities in your site until they submit updates. For some pieces of supplier
profile questionnaire, such as questions, you can set Can the response expire? to Yes, expires on a specific date
to denote individual pieces of content, such as certifications, that require updating without requiring the supplier to
update the entire profile questionnaire.

Due dates for updates to the supplier profile questionnaire are calculated for each supplier based on that supplier’s
last update date. For example, if you specify an update interval of 90 days, and a supplier must update their
responses by 5/5/2014, but they actually sign in and update on 5/3/2014, the next update is due 90 days from
5/3/2014 for that supplier.

Procedure

1. On the dashboard, click Manage Supplier Knowledge .

2. Choose Supplier Profile Questionnaire Open . The profile questionnaire document opens in read-only
mode.

3. Choose Actions Edit Content to open the profile questionnaire for editing.
4. Open the supplier profile questionnaire for editing.
5. For Require users to update the profile periodically?, select Yes.

Managing the Supplier Profile Questionnaire

Requiring Updates to the Supplier Profile Questionnaire PUBLIC 43
6. Specify the number of days between each required update.

Results

The update requirement takes effect after you publish the supplier profile questionnaire.

Managing the Supplier Profile Questionnaire

44 PUBLIC Requiring Updates to the Supplier Profile Questionnaire
Common Supplier Profile Fields

The following table shows all of the common supplier profile fields in your site, any related supplier profile
questionnaire organization fields, and the corresponding fields in supplier SAP Business Network profiles. It also
describes field capabilities such as reportability and whether or not you can require supplier responses.

The values that suppliers provide for these fields in their SAP Business Network profiles are pulled automatically
into your site. In solutions that include SAP Ariba Supplier Information and Performance Management (classic
architecture), you can set any organization field question to require approval before you accept a changed value
from either a supplier or an internal user.

SPQ Organization Field Can Require

Supplier Profile Field (Buyer (Can Be Moved to Profile Ariba Network for Suppliers Participant
View) Questionnaire) Profile Tab > Field (Seller View) Reportable? Response?

Public Company Name Public Company Name Basic > Company Name Yes No, but re-
quired for all
cloud profiles

Short Description Short Description Basic > Short Description Yes Yes

Other Name 1 Other Name 1 Basic > Other names, if any (first Yes No
field)

Other Name 2 Other Name 2 Basic > Other names, if any (sec- Yes No
ond field)

Legal Name Legal Name Business > Legal Name Yes No

Stock Symbol Stock Symbol Business > Stock Symbol Yes No

Global Location Number Global Location Number Business > Global Location Num- Yes No
ber

Tax Id Tax Id Business > Tax Id Yes No

State Tax Id State Tax Id Business > State Tax Id Yes No

Regional Tax Id Regional Tax Id Business > Regional Tax Id Yes No

VAT Id VAT Id Business > VAT Id Yes No

Exempt from Backup With- Exempt from Backup With- Business > Exempt from Backup Yes No
holding holding Withholding

Commodities Supplied Commodities Supplied Basic > Commodities (UNSPSC) Yes (auto- No
matic in Sup-
plier/
Customer
fact)

Commodities (UNSPSC) Commodities (UNSPSC) Basic > Commodities (UNSPSC) No No, but re-
quired for all
cloud profiles

State of Incorporation State of Incorporation Business > State of Incorporation Yes Yes

Managing the Supplier Profile Questionnaire

Common Supplier Profile Fields PUBLIC 45
 SPQ Organization Field Can Require
Supplier Profile Field (Buyer (Can Be Moved to Profile Ariba Network for Suppliers Participant
View) Questionnaire) Profile Tab > Field (Seller View) Reportable? Response?

Address Name Basic > Additional Company Ad- No No

dresses > Address Name

Street Corporate Address (only Basic > Address 1, Address 2, Ad- Yes (auto- No, but Ad-
one Address field) dress 3 matic in Sup- dress 1 re-
plier dimen- quired for all
sion) cloud profiles

City Basic > City Yes (auto- No, but re-

matic in Sup- quired for all
plier dimen- cloud profiles
sion)

State/Province/Region Basic > State/Province/Region Yes (auto- No, but re-

matic in Sup- quired for all
plier dimen- cloud profiles
sion)

Postal Code Basic > Postal Code Yes (auto- No, but re-
matic in Sup- quired for all
plier dimen- cloud profiles
sion)

Country/Region Basic > Country/Region Yes (auto- No, but re-

matic in Sup- quired for all
plier dimen- cloud profiles
sion)

Additional Addresses Additional Addresses Basic > Additional Addresses No No

Main Phone Main Phone Contacts > Main Phone Yes No, but re-
quired for all
cloud profiles

Main Fax Main Fax Contacts > Main Fax Yes No

Main Email Address Main Email Address Contacts > Main Email Address Yes No, but re-
quired for all
cloud profiles

Corporate URL Corporate URL Basic > Website Yes No

Type of Organization Type of Organization Business > Type of Organization Yes No

1.1 Please give a brief overview Business > Company Description No No

of your company

1.3 How many permanent em- Number of Employees (es- Business > Number of Employees Yes Yes
ployees do you have? timate) (estimate)

1.4 Which year was your com- Year Founded Business > Year Founded Yes Yes
pany founded?

2.1.1 Are you Woman Owned Woman Owned Certifications > Woman-Owned Yes Yes
Enterprise Certified? Business

Managing the Supplier Profile Questionnaire

46 PUBLIC Common Supplier Profile Fields
 SPQ Organization Field Can Require
Supplier Profile Field (Buyer (Can Be Moved to Profile Ariba Network for Suppliers Participant
View) Questionnaire) Profile Tab > Field (Seller View) Reportable? Response?

2.1.2 Are you WBENC (Wom- Certifications > Woman-Owned No Yes

en’s Business Enterprise Na- Business > WBENC (Women’s
tional Council) Certified? Business Enterprise National
Council)

2.1.3 Are you NWBOC (Na- Certifications > Woman-Owned No Yes

tional Women’s Business Business > NWBOC (National
Owner’s Corporation) Certi- Women’s Business Owner’s Cor-
fied? poration)

2.1.4 Are you State Govern- Certifications > Woman-Owned No Yes

ment Certified? Business > State Government

2.1.5 Are you Locality/Agency Certifications > Woman-Owned No Yes

Certified? Business > Locality / Agency

2.1.6 Are you self-certified? Certifications > Woman-Owned No Yes

Business > Self

2.1.7 Other Certification Certifications > Woman-Owned No Yes

Business > Other

2.2.1 Are you Minority Owned Minority Owned Certifications > Minority-Owned Yes Yes
Enterprise Certified? Business

2.2.2 Are you NMSDC (Na- Certifications > Minority-Owned No Yes

tional Minority Supplier Devel- Business > NMSDC (National
opment Council) Certified? Minority Supplier Developmental
Council)

2.2.3 Are you Small Business Certifications > Minority-Owned No Yes

Administration Certified? Business > Small Disadvantaged
Business (SDB) Registered with
the Small Business Administra-
tion

2.2.4 Are you State Govern- Certifications > Minority-Owned No Yes

ment Certified? Business > State Government

2.2.5 Are you Locality/Agency Certifications > Minority-Owned No Yes

Certified? Business > Locality/Agency

2.2.6 Are you self-certified? Certifications > Minority-Owned No Yes

Business > Self

2.2.7 Other Certification Certifications > Minority-Owned No Yes

Business > Other

2.3.1 Are you Small Business Certifications > Small Disadvan- No Yes
Certified? taged Business

2.3.2 Are you Small Business Certifications > Small Disadvan- No Yes
Administration Certified? taged Business > Small Disad-
vantaged Business (SDB) Regis-
tered with the Small Business Ad-
ministration

Managing the Supplier Profile Questionnaire

Common Supplier Profile Fields PUBLIC 47
 SPQ Organization Field Can Require
Supplier Profile Field (Buyer (Can Be Moved to Profile Ariba Network for Suppliers Participant
View) Questionnaire) Profile Tab > Field (Seller View) Reportable? Response?

2.3.3 Are you 8(a) Certified? Certifications > Small Disadvan- No Yes
taged Business > 8(a) Certified

2.3.4 Are you HUBZone Certi- Certifications > Small Disadvan- No Yes
fied? taged Business > HUBZone Certi-
fied

2.3.5 Are you State Govern- Certifications > Small Disadvan- No Yes
ment Certified? taged Business > State Govern-
ment

2.3.6 Are you Locality/Agency Certifications > Small Disadvan- No Yes

Certified? taged Business > Locality/Agency

2.3.7 Are you self-certified? Certifications > Small Disadvan- No Yes

taged Business > Self

2.3.8 Other Certification Certifications > Small Disadvan- No Yes

taged Business > Other

2.4.1 Are you Veteran Owned Veteran Owned Certifications > Veteran-Owned Yes (auto- Yes
Enterprise Certified? Business > Veteran Owned matic in Sup-
plier dimen-
sion)

2.4.2 Are you Disabled Vet- Disabled Veteran Owned Certifications > Veteran-Owned Yes (auto- Yes
eran-Owned Enterprise Certi- Business > Disabled Veteran matic in Sup-
fied? Owned plier dimen-
sion)

2.4.3 Are you Vietnam Vet- Vietnam Veteran Owned Certifications > Veteran-Owned Yes (auto- Yes
eran-Owned Enterprise Certi- Business > Vietnam Veteran matic in Sup-
fied? Owned plier dimen-
sion)

3.1.1 Are you ISO 9001 Certi- Certifications > ISO Certification No Yes
fied (Quality Management)? > ISO 9001 Certified (Quality
Management)

3.1.2 Are you TS 16949 Certi- Certifications > ISO Certification No Yes
fied (Quality Specification Au- > TS16949 Certified (Quality
tomotive Industry)? Specification Automotive Indus-
try)

3.1.3 Are you ISO 14001 Cer- Certifications > ISO Certification No Yes
tified (Environmental Manage- > ISO 14001 Certified (Environ-
ment)? mental Management)

3.1.4 Are you ISO 26000 Cer- Certifications > ISO Certification No Yes
tified (Social Responsibility)? > ISO 26000 Certified (Environ-
mental Management)

3.1.5 Are you ISO 31000 Certi- Certifications > ISO Certification No Yes
fied (Risk Management)? > ISO 31000 Certified (Risk Man-
agement)

Managing the Supplier Profile Questionnaire

48 PUBLIC Common Supplier Profile Fields
 SPQ Organization Field Can Require
Supplier Profile Field (Buyer (Can Be Moved to Profile Ariba Network for Suppliers Participant
View) Questionnaire) Profile Tab > Field (Seller View) Reportable? Response?

3.1.6 Are you ISO 50001 Certi- Certifications > ISO Certification No Yes
fied (Energy Management)? > ISO 50001 Certified (Energy
Management)

3.1.7 Are you ISO Compliant Certifications > ISO Certification No Yes
(Other)? > ISO Compliant (Other)

3.4 Primary Capability Role Business > Business Type No Yes

3.5 Green Initiatives Certifications > Green Initiatives No No

Maximum Annual Revenue Business > Annual Revenue (up- Yes Yes
per range boundary)

Minimum Annual Revenue Business > Annual Revenue Yes Yes

(lower range boundary)

Asian Minority Certifications > Minority-Owned Yes Yes

Business > Asian

Black Minority Certifications > Minority-Owned Yes Yes

Business > African American

Hispanic Minority Certifications > Minority-Owned Yes Yes

Business > Hispanic

Indian Subcontinent Minor- Certifications > Minority-Owned Yes Yes

ity Business > Indian Subcontinent

Native American Minority Certifications > Minority-Owned Yes Yes

Business > Native American

Minority Other Certifications > Minority-Owned Yes No

Business > Other

Managing the Supplier Profile Questionnaire

Common Supplier Profile Fields PUBLIC 49
Site Configuration Options for the Supplier
Profile Questionnaire

Some of the functionality for the supplier profile questionnaire is controlled by configuration option, which SAP
Ariba sets for you.
[Link] (set by SAP Ariba Support)

This parameter controls whether the Street field is mandatory in supplier profile
questionnaire address questions.

By default, the value of this parameter is No, meaning the Street field is not mandatory. Set
the value of this parameter to Yes to make the Street field required when suppliers enter
addresses.

 Note

When the parameter is not enabled, suppliers can skip the Street field for required
address questions.

When the parameter is enabled, the Street field does not show an asterisk (*) indicating
that it is required in the user interface, but users see a validation error if they attempt to
submit the questionnaire with no value in the Street field.

[Link] (set by SAP Ariba Support)

Specifies whether approvers must enter a reason when they reject updates to supplier
organization profiles. By default, this parameter is set to No, meaning that approvers are
not required to enter a reason when they reject supplier organization profile updates.
Setting this parameter to Yes makes the Enter Rejection Note field required when
approvers reject updates to supplier organization profiles.
[Link] (set by SAP Ariba Support)
Runs a scheduled task to update all suppliers' profile questionnaires to include the latest
changes, such as added or removed questions, whenever you publish a new version of
the supplier profile questionnaire. Supplier profile export is disabled until this task is
finished to prevent export of obsolete supplier profile questionnaire answers. By default,
this parameter is set to Yes.

Managing the Supplier Profile Questionnaire

50 PUBLIC Site Configuration Options for the Supplier Profile Questionnaire
Self-Service Site Configuration Parameters for
the Supplier Profile Questionnaire

Some of the functionality for the supplier profile questionnaire is controlled by self-service configuration
parameters, which members of the Customer Administrator group can set.

For information about how to manage parameters, see Intelligent Configuration Manager Administration.

Prompt suppliers for required supplier profile questionnaire information [page 51]

Set scrolling batch size for supplier profile questionnaire [page 52]

Prompt suppliers for required supplier profile

questionnaire information
Specifies whether suppliers are prompted to answer required profile questions before they can perform other
actions when they sign in. This parameter is only applicable in sites that use the supplier profile questionnaire.
Valid values are 0 or 1 for not required, 2 for buyer-specific questions required, and 3 for both common profile and
buyer-specific questions required.

ID [Link]

Name Prompt suppliers for required supplier profile questionnaire information

Default value 0

The following table describes the valid values for this parameter:

Value Description

0 The supplier is not required to complete profile responses.

1 The supplier is not required to complete profile responses.

2 The supplier is prompted to complete buyer-specific responses from supplier profile question-
naires.

3 The supplier is prompted to complete both buyer-specific and common profile responses and
must complete them before gaining access to content in your site.

This parameter is only applicable in sites that include SAP Ariba Contracts, SAP Ariba Sourcing, or SAP Ariba
Supplier Information and Performance Management (classic architecture) solutions and that use the supplier
profile questionnaire. It is not applicable in sites that include SAP Ariba Supplier Lifecycle and Performance or SAP
Ariba Supplier Information and Performance Management(new architecture) solutions.

A member of the Customer Administrator group sets this parameter in the Intelligent Configuration Manager
workspace.

Managing the Supplier Profile Questionnaire

Self-Service Site Configuration Parameters for the Supplier Profile Questionnaire PUBLIC 51
Related Information

Intelligent Configuration Manager administration

Parameter Management in Intelligent Configuration Manager

Set scrolling batch size for supplier profile

questionnaire
Sets the number of records the system fetches each time a user scrolls while viewing the supplier profile
questionnaire. Specify a value between 40 and 200 depending on the size of your supplier profile questionnaire.

ID [Link]

Name Set scrolling batch size for supplier profile questionnaire

Default value 40

This parameter determines how many records the system returns each time it fetches supplier profile
questionnaire content. In sites with very large supplier profile questionnaires, if this parameter is set to a low
number, user scrolls through the supplier profile questionnaire might be interrupted repeatedly by system queries.
You can set this parameter to a larger value so that the system fetches more records with each user scroll. The
maximum value is 200.

This parameter is not applicable sites that include SAP Ariba Supplier Lifecycle and Performance and SAP Ariba
Supplier Information and Performance Management(new architecture) solutions.

A member of the Customer Administrator group sets this parameter in the Intelligent Configuration Manager
workspace.

Related Information

Intelligent Configuration Manager Administration

Parameter Management in Intelligent Configuration Manager

Managing the Supplier Profile Questionnaire

52 PUBLIC Self-Service Site Configuration Parameters for the Supplier Profile Questionnaire
Important Disclaimers and Legal Information

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• SAP does not agree or disagree with the content on the linked-to site, nor does SAP warrant the availability and correctness. SAP shall not be liable for any
damages caused by the use of such content unless damages have been caused by SAP's gross negligence or willful misconduct.

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Any software coding and/or code snippets are examples. They are not for productive use. The example code is only intended to better explain and visualize the syntax and
phrasing rules. SAP does not warrant the correctness and completeness of the example code. SAP shall not be liable for errors or damages caused by the use of example
code unless damages have been caused by SAP's gross negligence or willful misconduct.

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SAP supports a culture of diversity and inclusion. Whenever possible, we use unbiased language in our documentation to refer to people of all cultures, ethnicities, genders,
and abilities.

Managing the Supplier Profile Questionnaire

Important Disclaimers and Legal Information PUBLIC 53
[Link]

Copyright © 2026 Ariba, Inc. All rights reserved.

This documentation, as well as the Ariba solutions, software and/or

services described in it, contain proprietary information. They are
provided under a license or other agreement containing restrictions on
use and disclosure and are also protected by copyright, patent and/or
other intellectual property laws. Except as permitted by such agreement,
no part of the document may be reproduced or transmitted in any form
by any means, electronic, mechanical or otherwise, without the prior
written permission of Ariba, Inc.

Ariba, Inc. assumes no responsibility or liability for any errors or

inaccuracies that may appear in the documentation. The information
contained in the documentation is subject to change without notice.

Ariba and Ariba products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of Ariba, Inc. in
the United States and other countries. Please see [Link]
legal/trademarks for additional trademark information and notices.

Ariba Sourcing solutions (On Demand and software) are protected

by one or more of the following patents, including without limitation:
U.S. Patent Nos. 6,199,050; 6,216,114; 6,223,167; 6,230,146; 6,230,147;
6,285,989; 6,408,283; 6,499,018; 6,564,192; 6,871,191; 6,952,682;
7,010,511; 7,072,061; 7,130,815; 7,146,331; 7,152,043;7,225,152; 7,277,878;
7,249,085; 7,283,979; 7,283,980; 7,296,001; 7,346,574; 7,383,206;
7,395,238; 7,401,035; 7,407,035; 7,444,299; 7,483,852; 7,499,876;
7,536,362; 7,558,746; 7,558,752; 7,571,137; 7,599,878; 7,634,439;
7,657,461; 7,693,747; 8,364,577; and 8,392,317. Patents pending.

Other Ariba product solutions are protected by one or more of the

following patents:

U.S. Patent Nos. 6,199,050, 6,216,114, 6,223,167, 6,230,146, 6,230,147,

6,285,989, 6,408,283, 6,499,018, 6,564,192, 6,584,451, 6,606,603,
6,714,939, 6,871,191, 6,952,682, 7,010,511, 7,047,318, 7,072,061,
7,084,998; 7,117,165; 7,225,145; 7,324,936; 7,536,362; 8,364,577; and
8,392,317. Patents pending.

Certain Ariba products may include third party software or other

intellectual property licensed from a third party. For information
regarding software or other intellectual property licensed from a third
party, go to [Link]