A Crash Course in

Microsoft 365 Business

Create your best work with an integrated security,
management and productivity solution
Introduction
You know that your business’s growth Your technology needs are taken care of so
depends on everyone delivering their best you can focus on your core business, with the
work, and that means enabling your staff peace of mind that your data is protected,
with the collaboration tools they need. At the and employees can collaborate, communicate
same time, you must protect your business’s and grow your business without technology
vital information, while ensuring that your roadblocks.
team can access the files and data they need
as they work. In this e-book, you’ll learn how you can make
use of Microsoft 365 Business every day in
Now, for the first time, Microsoft is offering your business, plus help your employees to be
an integrated platform that brings together more efficient, collaborative and productive,
the productivity of Office 365 and the all while protecting your data and devices.
security of Windows 10. This cost-effective,
subscription-based cloud service is built 2
especially for small and medium-sized
businesses like yours. It empowers your team
to be productive every day with Office 365,
no matter their locations. Plus, you can use
Windows 10 Pro to manage controls with
automatic updates to securely protect your
company’s data across devices.
 Scenario 1: Scenario 2: Scenario 3:
Drive decisions with visual collaboration Stay productive on the go Stay a step ahead

Achieve more Getting the right information in front of the

right people right now is crucial if you want
Opening a new location? Launching a new
product line? Gearing up for a seasonal rush?
Information isn’t much use when you can’t
find it – and looking for it wastes too much
to serve today’s time-starved customers and When your workers need to collaborate, they time. OneDrive for Business can help your

together still make a profit. Whether you’re reviewing

the latest sales numbers with managers
can streamline their efforts and stay in sync,
wherever they may be working. SharePoint
employees find what they need. They can
easily save email attachments from Outlook
or making a group pitch to a hot lead, team sites provide a set of tools integral for to OneDrive, and search files and folders
presenting information visually in real time collaboration, including (via Outlook) a group across any of their devices. OneDrive even
improves the experience and gets you to calendar, a Planner for task management, uses optical character recognition (OCR) to
Create, connect and the next step faster. With Skype for Business, and a group inbox. Teams can access a search images and PDFs. They can preview
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collaborate with people part of Office 365, it’s easy to schedule an common set of files stored in SharePoint, and 270+ common file types, including images,
online meeting from Outlook or immediately customise their team sites to highlight the PDF, Photoshop, Illustrator and Visio, and
inside and outside your jump into an online meeting directly from most relevant files, resources and content. stream videos directly from OneDrive –
company. PowerPoint, Excel or Word. You can screen- Adding or removing members updates the helping them find what they need quickly
share, brainstorm on a virtual whiteboard, edit team site’s permissions automatically in both without filling their devices with unneeded
documents in real time, and instant-message SharePoint and Outlook, so information files. Looking for an older version of a file?
with other meeting members to make is securely shared with the right team Right-click on a file for a history of up to 25
decisions quickly and keep the work moving. members – all without users having to call versions. Wherever your employees might be
you or an IT resource for help. Put simply, working, they will have access to these search
with Microsoft 365 Business, teams are and discovery features.
empowered to build collaboration spaces as
needed.
 Scenario 1: Scenario 2: Scenario 3:
Stay connected even offline Sync files automatically Create and collaborate anywhere

Anywhere it Microsoft 365 Business keeps your team in

touch and productive while on the go, on any
Mobile access also works for Office
productivity apps, such as Word, Excel and
With Office 365, colleagues can collaborate
on the same documents at the same time.
Windows, Mac, iOS or Android device – and PowerPoint. Imagine one of your team Let’s say you and a key account manager

matters you can even auto-sync after working offline

on a laptop. Let’s say one of your employees
members creating a document on his
desktop, making edits on a smartphone
are adding the finishing touches to a sales
presentation that must be delivered in an
is travelling by plane to meet a distributor. while waiting for an appointment, and hour. You’re in London, and he’s in Dublin.
With Exchange Online and Outlook, she finishing it on his laptop at home. Each time, You jump on a Skype for Business video call,
can communicate in real time while on the employees pick up right where they left off. and each of you opens the document saved
Enable your people to be ground. But even in the air, she can still read Thanks to OneDrive, files stay synced so to OneDrive. As you review the document,
4
productive anywhere, on and respond to emails sent before her flight, employees have access to the latest version you can quickly make decisions and edits
review and set calendar appointments, and of each document, no matter where they are, together, rather than laboriously swapping
their favourite devices. access contacts stored on her device. Once allowing every user to work remotely. And versions back and forth via email.
her device reconnects, her emails are sent sharing files is easy: employees can share files
automatically, her calendar is updated, and or folders with specific people, send links
she’s back in “real time”. that enable access inside or outside your
organisation, and easily view and modify the
permissions they’ve granted.
 Scenario 1: Scenario 2: Scenario 3:
Reduce your security risk Get up and running fast Protect your data and devices

Always-on Microsoft 365 Business includes all the

security features of Windows 10 Pro, including
Deploying and managing users, devices and
apps on Microsoft 365 Business is streamlined
Microsoft 365 Business is built with
enterprise-grade security in mind, but at
Windows Defender Management Controls, and straightforward – no IT expertise a price your business can afford. Each user

security which allow you to manage your security

controls within one product. This will help you
needed. A single admin console gives the
administrator complete control over who
automatically receives all the latest security
updates from Office 365 and Windows
gain peace of mind with a consistent set of can access what data and applications within 10, ensuring that your business’s data is
security settings designed for your business. your business; and the administrator can add protected across devices against every new
With automatic and universal enforcement or remove user accounts in minutes. You can threat – and business information is confined
Help protect your data and of policies, your business’s risk profile will be save time by fully automating your Windows to Office apps. For example, if you outfit
5
devices through one simple lowered, even across personal devices that installation with Windows Autopilot, and your employees with Surface devices and
employees use for work. enabling or disabling Windows Store or Microsoft 365 Business subscriptions, they’ll
dashboard that is always up Cortana on business-owned devices. be able to work and collaborate on the go,
to date. with no trade-off for security. What’s more, if
an employee loses a phone while travelling or
has a laptop or Surface device stolen, devices
are automatically protected with built-in
encryption. Finally, once devices are no
longer used for work, you can easily perform
a remote wipe of business information, while
leaving personal data untouched.
Microsoft 365 What is Microsoft 365 Business?
Microsoft 365 Business offers small and
How much does Microsoft 365 Business
cost?
reduce maintenance and security costs over
time. However, it’s understandable that you

Business FAQs
medium-sized businesses a way to simplify Microsoft 365 Business is priced at $20/ may wish to only update software when you
and transform their business with best-in- month per seat, based on an annual are also upgrading hardware. If you choose a
class security and control (Windows 10), commitment, if purchased directly from partial deployment of Microsoft 365 Business,
productivity across devices (Office apps), and Microsoft. When purchased through a determine which of your employees need
device management capabilities in a single, Microsoft Cloud Service Provider, pricing access to sensitive business data and place
integrated solution that works together. can vary depending on additional services them at the front of the queue.
Microsoft 365 Business is delivered as a provided.
subscription-based service that is designed to How should I prepare for a Microsoft 365
66
be managed by you or a trusted partner – so Can I combine Microsoft 365 Business Business deployment?
you can save on capital expenses, scale as you with other Microsoft subscription Properly planning and preparing for a
grow, and get the IT expertise you need to offerings? Microsoft 365 Business deployment is critical
run your business better. Yes, customers can combine their to the success of the roll-out. Prepare by
Microsoft 365 Business subscriptions with engaging the services of an authorised
How do I get Microsoft 365 Business for plans and add-ons from Azure, Dynamics and Microsoft Cloud Services reseller.
my business? Office 365.
Microsoft 365 Business subscriptions may
be purchased through a Microsoft Cloud Do all of my employees need a
Service Provider (CSP) or directly from Microsoft 365 Business subscription?
the “Microsoft 365 Business” website. In Not everyone needs Microsoft 365
choosing whether to purchase direct or via Business, although the security and
a CSP, consider your in-house capabilities management benefits only apply to those
and whether you want to maintain an IT with a Microsoft 365 Business subscription.
infrastructure. Standardising your IT environment will help
Microsoft 365 Business offers a single, integrated
technology solution designed for growing businesses.
It empowers your employees to communicate,
collaborate and do amazing work, and protects your
data without bogging you down with complex IT
management or expensive on-premises equipment.
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