Shortcuts for Microsoft Word
1 Ctrl + A Select all content of the page
2 Ctrl + B Bold highlighted selection
3 Ctrl + X Cut selected text
Ctrl + C Copy selected text
Ctrl + V Paste selected text
Ctrl + F Open find box
Ctrl + H Open replace box
Ctrl + G or F5 Go to
Ctrl + I Italicize highlighted selection
Ctrl + J Justify paragraph
Ctrl + K Insert hyperlink
Ctrl + U Underline highlighted selection
Ctrl + Shift + D Double underline highlighted selection
Ctrl + Shift + W Underline word
Ctrl + P Open the print window
Ctrl + Y Repeat the last action performed
Ctrl + Z Undo last action
Ctrl + L Aligns the line or selected text to the left of the screen
Ctrl + E Aligns the line or selected text to the center of the screen
Ctrl + R Aligns the line or selected text to the right of the screen
Ctrl + M Indent the paragraph
Ctrl + N New document
Ctrl + O Open document
Ctrl + Shift + F Change the font
Ctrl + F3 Underline words but not spaces
Ctrl + Shift + A Format letters as all capitals
Ctrl + Shift + K Format letters as small capitals
Ctrl + Shift + w Underline words but not spaces
Ctrl + F3 Cut to the Spike
Ctrl + Shift + F3 Insert/Paste the contents of the spike
Ctrl + Shift + F10 Activate the ruler
Alt + Ctrl + S Split the document window
Alt + Shift + C Remove the document window split
Ctrl + Shift + > Increase selected font + 1
Ctrl + ] Increase selected font + 1
Ctrl + Shift + < Decrease selected font - 1
Ctrl + [ Decrease selected font - 1
Ctrl + Shift + * View or hide non printing characters [¶ button]
Ctrl + left arrow Moves one word to the left
Ctrl + right arrow Moves one word to the right
Ctrl + up arrow Moves to the beginning Of the line or paragraph
Ctrl + down arrow Moves to the end of the paragraph
Ctrl + Del Deletes word to the right of cursor
Ctrl + Backspace Deletes word to the left of cursor
Ctrl + End Moves the cursor to the of the document
Ctrl + Home Moves the cursor to the beginning of the document
Ctrl + Spacebar Rest highlighted text to the default font
Ctrl + Shift + Spacebar Space [non –breaking]
Ctrl + Enter Page break
Ctrl + 1 Single-space lines
Ctrl + 2 Double-space lines
Ctrl + 5 1.5-line spacing
Ctrl + Alt + 1 Changes text to heading 1
Ctrl + Alt + 2 Change text to heading 2
Tables Shortcuts for Microsoft Word
Alt + 5 on the numeric keypad [with Num Lock off] Select an entire table
Alt + End Last cell in a row
Alt + Home First cell in a row
Alt + Page Down Last cell in a column
Alt + Page Up First cell in a column
Down Arrow Next row
Shift + Tab Previous cell in a row
Tab Next cell in a row
Up Arrow Previous row
Click in the column’s top or bottom cell. Hold down Shift and Select a column
press the up Arrow or Down Arrow key repeatedly
Ctrl + Shift + F8, and then use the arrow keys ; press Esc to Extend [or block]
cancel selection mode
Hold down Shift and press an arrow key repeatedly Extend to adjacent cells
Shift + F8 Reduce the selection size
Ctrl + Shift + F8 Extend or block [then pres an arrow
key]
Ctrl + ` [accent-grave] letter á, è, ì, ò, ù
Ctrl + ` [accent-grave] shift+ letter À, È, Ì, Ò, Ù
Ctrl + ‘ [apostrophe] letter á, é, í, ó, ú
Ctrl + ‘ [apostrophe] Shift + letter Á, É, Í, Ó, Ú
Ctrl + Shift + ^ [caret] letter â, ê, î, ô, û
Ctrl + Shift + ^ [caret] Shift + letter Â, Ê, Î, Ô, Û
Ctrl + Shift + ~ [tilde] letter ã, ñ, õ
Ctrl + Shift + ~ [tilde] Shift + letter Ã, Ñ, Õ
Ctrl + Shift + : [colon] letter ä, ë, ï, ö, ü, ÿ,
Ctrl + Shift + : [colon] Shift + letter Ä, Ë, Ï, Ö, Ü, Ÿ
Ctrl + Shift + @ a or A å, Å
Ctrl + Shift + & a or A æ, Æ
Ctrl + Shift + & o or O ce, CE
Ctrl + , [comma] c or C c, C
Ctrl + ‘ [apostrophe] d or D ð, Ð
Ctrl + / o or O ø, Ø
Alt + Ctrl + Shift + ? ¿
Alt + Ctrl + Shift + ! ¡
Ctrl + Shift + & S ß
Alt + Ctrl + C The copyright symbol
Alt + Ctrl + period An ellipsis
Alt + Ctrl + R The registered trademark symbol
Alt + Ctrl + T The trademark symbol
Ctrl + Enter A page break
Ctrl + F9 A field
Ctrl + hyphen An option hyphen
Ctrl + Shift + Enter A column break
Ctrl + Shift + hyphen A nonbreaking hyphen
Ctrl + Shift + Spacebar A nonbreaking space
Enter [ after typing the first few characters of the Auto Text An AutoText entry
Entry name and When the ScreenTip appears]
Ctrl + alt + 3 Change text to heading 3
F1 Open Help
Shift + F3 Change the case of the selected text
Shift + F1 Reveal Formatting
Ctrl + F1 Task Pane
Shift + Insert Paste
Shift + Enter Line Break
Shift + F5 To the location of the insertion point when the document was last closed
Alt + Ctrl + Shift + Page To the end of a window
Down
Ctrl + Shift + Down Arrow To the end of a paragraph
Ctrl + Shift + End TO the end of a document
Ctrl + Shift + F8, and then To a vertical block to text
use the arrow keys ; press
Esc to cancel Selection
mode
Ctrl + Shift + Home To the beginning of a document
Ctrl + Shift + Up Arrow To the beginning of a paragraph
F2 Move text or graphics
F4 Repeat the last action performed (2000+)
F6 Go to next pane or frame
F7 Spell check selected text and or document
F8 Turn extend mode on
F10 Activate the menu bar
Esc Turn extend mode off
F8 (press once to select a Increase the size of a selection
word, twice to select a
sentence, and so forth)
F8 , and then press left Select the nearest character
arrow or Right arrow
Shift + F8 Reduce the size of a selection
Shift + F7 Activate the thesaurus
F12 Save as
Shift + F12 Save
Alt + f8 Macros
Ctrl + Shift + F5 Assign bookmark
Ctrl + F4 Close Window
Ctrl + F7 Choose the move command (control menu)
Ctrl + F8 Choose the size command (document control menu)
Ctrl + F2 or Ctrl + Alt + 1 Print Preview
Ctrl + Shift + Enter Column Break
Alt + Ctrl + P Show columns (page layout)
Alt + Ctrl + E Add Endnote
Alt + Ctrl + F Add Footnote
Ctrl + Shift + H Hide/View hidden text
Alt + F4 Exit Word
Ctrl + Shift + hyphen Non – breaking hyphen
Ctrl + hyphen Optional hyphen
Ctrl + T Indent hanging ½ inch
Ctrl + M Indent paragraph
Ctrl + Shift + T Reset hanging indent
Ctrl + Shift + M Reset Paragraph indent
Ctrl + 5 1.5 line spacing
Ctrl + 2 Double line spacing
Ctrl + 1 Single line spacing
Ctrl + 0 (zero) Add or remove one line spacing preceding a paragraph
Alt + Shift + E Mail merge - edit data document
Alt + Shift + F Mail merge - Insert merge field
Alt + Shift + N Mail merge - merge document
Alt + Shift + K Mail merge - preview mail merge
Alt + Shift + M Mail merge – print merged document
Ctrl + = Subscript
Ctrl + Shift + = Superscript
Ctrl + Shift + E Track changes
Alt + Ctrl + N Switch to normal view
Alt + Ctrl + O Switch to outline view
Alt + Ctrl + P Switch to print layout view
Click , hold , and drag Selects text from where you click and hold to the point you drag and let go
Double – click Double – clicking on the left , center , or right of a blank line will make the
alignment of the text left , center ,or right aligned
Double – click Double – clicking a word selects the complete word
Double – click Double – clicking anywhere after text on a line will set a tab stop
Triple - click Selects the line or paragraph of the text the mouse triple – clicked
Ctrl + Mouse Wheel Zooms in and out of document
Alt + Click , hold , drag Selects a column of text (very useful )
Fields Shortcuts for Microsoft Word
Alt + Ctrl + L A Listnum field
Alt + F1 Go to the next field
Alt + F9 Switch between all field codes and their results
Alt + Shift + D A Date field
Alt + Shift + F1 Go to the previous field
Alt + Shift + F9 Run go to button or macro button from the field that displays the field results
Alt + Shift + P A page field
Alt + Shift + T A time field
Ctrl + F11 Lock a field
Ctrl + F9 Insert an empty field
Ctrl + Shift + F11 Unlock a field
Ctrl + Shift + F7 Update linked information in a word source document
Ctrl + Shift + F9 Un link a field
F11 Go to the next field
F9 Update selected fields
Shift + F11 Go to the previous field
Shift + F9 Switch between a field code and its result
FUNCTION KEYS
F1 Opens the help screen for almost every program.
F2 Allows you to remove a selected file or folder.
F3 Opens a search feature for an application that is activate at the moment.
F4 Alt + F4 closes the activate window.
F5 Allows you to refresh or reload the page or document window.
F6 Moves the cursor to the address bar in most internet browser.
F7 Used to spell check and grammar check a document in Microsoft app
eg : (word).
F8 Used to access the boot menu in windows when turning on the computer
F9 Refreshes a document in Microsoft word and sends and receives emails in
outlook.
F10 Activates the menu bar of an open application. Shift + F10 is the same as right
clicking.
F11 Enters and exits full screen mode in internet browsers.
F12 Opens the save as dialog box in Microsoft word.