Managing Sales
Module 7
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Module Learning Outcomes MODULE OVERVIEW
✓ Master recording and managing
estimates, invoices, credit notes, and
payments in QuickBooks
MODULE 7
✓ Acquire proficiency in tracking and
reconciling sales transactions for
MANAGING SALES
comprehensive financial records
✓ Efficiently handle sales receipts, refund Unit Unit
receipts, and write-offs in QuickBooks
✓ Explore and apply recurring invoices for 7.1 Recording estimate & convert estimate to invoice
streamlined and repetitive billing
7.2 Recording invoice, credit note & receive payment
processes
✓ Understand and implement multicurrency 7.3 Sales receipt & refund receipt
transactions for international sales in
7.4 Write off invoice
QuickBooks
✓ Successfully navigate and manage the 7.5 Recurring invoice
complete sales process, contributing to
7.6 Invoice with multicurrency
accurate financial reporting
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7.1
Recording Estimate & Convert
Estimate to Invoice
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Managing Sales
Estimate
An estimate is a type of transaction that allows you to provide a detailed
proposal or quote to your customers. It serves as a formal document that
outlines the anticipated costs, quantities, and descriptions of products or
services for a particular job or project.
Invoice
An invoice is a document that provides a detailed record of a transaction
between a seller and a buyer. It serves as a request for payment from the
seller to the buyer for goods sold or services rendered. Invoices are
essential for maintaining accurate financial records, tracking sales, and
facilitating timely payments.
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Managing Sales
Credit Note
Credit note is a document issued by a seller to a buyer, indicating a reduction
or adjustment to the amount owed by the buyer. It is typically issued when there
is an overpayment, return of goods, or a need to correct errors in the original
invoice.
Receive Payment
The Receive Payment tool is a feature that allows you to record and track
customer payments for outstanding invoices or sales transactions. It helps
you manage your accounts receivable and keep your financial records up to
date.
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Managing Sales
Sales Receipts
The Sales Receipt feature allows you to record and track customer payments
and sales transactions for immediate payment. It is typically used when a
customer makes a payment at the time of purchase or when no outstanding
invoices are involved.
Refund Receipt
The Refund Receipt feature allows you to record and track customer refunds
for returned goods or overpaid amounts. It is used when you need to reimburse
a customer for a previous payment.
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7.4
Write Off Invoice
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Write Off Invoice
Definition
Write Off is one way of dealing with bad debts. Bad debts usually means any specific invoice that
becomes uncollectible. You can Write Off an invoice when you're sure that the invoice amount is
uncollectible. When you Write Off an invoice it will be marked as Paid.
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7.5
Recurring Invoice
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Recurring Invoice
Definition
A recurring invoice is an invoice that is issued to the same customer in the same amount at
regular intervals. There may be situations where a business issues invoices for exactly the same
amounts to its customers, month after month. Such invoices usually relate to ongoing
subscriptions, leases, or service contracts.
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7.6
Invoice with Multicurrency
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Multi Currency Invoice
Definition
Foreign Currency Invoicing is a payment method that allows you to invoice your customers or
suppliers in the currency of their country, rather than yours. For example, if you are a US-based
exporter selling goods to a Canadian importer, you can invoice them in CAD, rather than US dollars
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