STAFFING
Nature and importance of staffing
• The managerial function of staffing is defined as filling and keeping filled, various
positions in the organization structure.
• This includes identifying workforce recruitments, inventorying the people available and
recruiting, selecting placing , promoting, uprising , planning the careers of , compensating
and training or otherwise developing both candidates and current job holders to
accomplish their tasks effectively and efficiently.
• All managers have responsibility for staffing.
• The board of directors performs the staffing function by selecting the chief executive.
Importance and need
• it helps in choosing the right kind of personnel for different important
positions in the organization structure.
• it helps in identifying talent and competent people and developing them to
move up the organization ladder.
• it ensures higher productivity by placing the right person in the right job.
• it helps to avoid disruption of production schedules due to shortage of
personnel by proper indication in advance.
• it helps to prevent under utilisation of personnel through overmanning and
the resultant high labour costs add low profit margins
• it provides information to management for the internal promotion of
managerial personnel in the event of an unanticipated staff turnover.
Systems approach to staffing
Process of selection and recruitment
• Recruitment can be defined as the process of identifying the sources for
prospective candidates and to simulate them to apply for jobs.
• Recruitment is the process of attracting potential employees to the
company.
• The process of recruitment and the cost involved in it depends on the size
of the enterprise and type of persons to be recruited
Sources of recruitment:
• It can be both internal and external.
• Internal sources refer to the present working force of an enterprise.
• Vacancies other than at the lowest level may be filled by selecting competent
individuals from among the existing employees of the organization.
• External source of recruitment are as given below:
• re-employing former employees
• friends and relatives of present employees
• applicants at the gate
• educational institutions- technical, management and others
• employment exchanges
• advertising for vacancies in leading newspapers
Selection:
• Here the candidates are evaluated with respect to their qualifications and the job
requirements and those who do not satisfy the requirements are rejected.
• There are some variations of the specific steps in the selection process.
• steps of typical selection process are :
• the selection criteria are established
• application form
• screening interview
• employment tests
i. intelligence tests
ii. proficiency and aptitude tests
iii. vocational tests
iv. personality tests
• group discussion
• checking references
• physical or medical examination
• final interview
• appointment order
Directing and controlling
• Direction is telling people what to do and seeing that they do it to the
best of their ability.
• It consists of
• Issuing orders and instructions by a superior to his subordinate.
(communication )
• Guiding, advising add helping subordinates in the proper methods to work.
(leadership )
• Motivating them to achieve goals by providing incentives, good working
environment etc. (motivation )
• Supervising subordinates to ensure compliance with plans. (supervision )
Features of direction
• Deals with people
• Seeks performance
• Provides A link
• pervasive
• dynamic and continuous
Maslow’s Hierarchy of Needs
• Maslow’s hierarchy of needs is a theory of psychology explaining
human motivation based on the pursuit of different levels of
needs.
• The theory states that humans are motivated to fulfill their needs
in a hierarchical order.
• This order begins with the most basic needs before moving on to
more advanced needs
Maslow’s Hierarchy of Needs
[Link] Needs: They are the most essential things a
person needs to survive.
• They include the need for shelter, water, food, warmth, rest, and
health.
• A person’s motivation at this level derives from their instinct to
survive
[Link] Needs: Relate to a person’s need to feel safe and
secure in their life and surroundings.
1. Motivation comes from the need for law, order, and protection
from unpredictable and dangerous conditions
• protection from the elements, violent conditions, or health threats and
sickness
• job security, stable income, and savings (financial security)
Maslow’s Hierarchy of Needs
3. Love and Belonging Needs: This level of the hierarchy
outlines the need for friendship, intimacy, family, and love •
• When deprived of these needs, individuals may experience
loneliness or depression.
4. Esteem Needs: Related to a person’s need to gain
recognition, status, and feel respected.
• Once someone has fulfilled their love and belonging needs, they
seek to fulfill their esteem needs.
• Divided into two categories.
• Respect from others relates to achieving fame, prestige, and recognition.
• Respect from oneself relates to dignity, confidence, competence,
independence, and freedom
Maslow’s Hierarchy of Needs
• [Link]-Actualization Needs: Self-actualization relates to the
realization of an individual’s full potential. •
• At this level, people strive to become the best that they possibly
can be.
• Obtaining skills (e.g., financial modeling skills)
• Continued education (e.g., online training courses)
• Utilizing skills, knowledge, and talents
• Pursuing life dreams
• Seeking happiness
Maslow’s Hierarchy of Needs
Herzberg’s Two Factor Theory
Herzberg’s Two Factor Theory
Herzberg’s Two Factor Theory
McGregor’s Model
McGregor’s Model
McGregor’s Model