A None

Ctrl+B Format, Cells, Font, Font

Style, Bold

Ctrl+D Edit, Fill, Down

Ctrl+F Edit, Find

Ctrl+G Edit, Goto

Ctrl+H Edit, Replace

Ctrl+I Format, Cells, Font, Font

Style, Italic

Ctrl+K Insert, Hyperlink

Ctrl+N File, New

Ctrl+O File, Open

Ctrl+P File, Print

Ctrl+R Edit, Fill Right

Ctrl+S File, Save

Ctrl+U Format, Cells, Font,

Underline, Single

Ctrl+V Edit, Paste

Ctrl W File, Close

Ctrl+X Edit, Cut

Ctrl+Y Edit, Repeat

Ctrl+Z Edit, Undo

Ctrl+Z Edit, Undo

F1 Help, Contents and Index

F2 None

F3 Insert, Name, Paste

F4 Edit, Repeat. Works

while not in Edit mode.

F4 None

F5 Edit, Goto

F6 None

F7 Tools, Spelling

F8 None

F9 Tools, Options,
Calculation, Calc,Now

F10 N/A

F11 Insert, Chart

F12 File, Save As

Ctrl+: None

Ctrl+; None
Ctrl+; None

Ctrl+" Edit, Paste Special, Value

Ctrl+’ Edit, Copy

Shift none

Shift+F1 Help, What’s This?

Shift+F2 Insert, Edit Comments

Shift+F3 Insert, Function

Shift+F4 Edit, Find, Find Next

Shift+F5 Edit, Find, Find Next

Shift+F6 None

Shift+F8 None

Shift+F9 Calc Sheet

Shift+F10 None

Shift+F11 Insert, Worksheet

Shift+F11 Insert, Worksheet

Shift+F12 File, Save

Ctrl+F3 Insert, Names, Define

Ctrl+F4 File, Close

Ctrl+F5 Restore

Ctrl+F6 Window, ...

Shift+Ctrl+F6 Window, ...

Ctrl+F7 XL, Move

Ctrl+F8 XL, Size

Ctrl+F9 XL, Minimize

Ctrl+F10 XL, Maximize

Ctrl+F11 None in Excel 97. In

versions prior to 97 -
Insert, Macro, 4.0 Macro

Ctrl+F12 File, Open

Alt+F1 Insert, Chart...

Alt+F2 File, Save As

Alt+F4 File, Exit

Alt+F8 Tools, Macro, Macros in
Excel 97 Tools,Macros -
in earlier versions

Alt+F11 Tools, Macro, Visual

Basic Editor

Ctrl+Shift+F3 Insert, Name, Create

Ctrl+Shift+F6 Window, ...

Ctrl+Shift+F12 File, Print

Alt+Shift+F1 Insert, Worksheet

Alt+Shift+F2 File, Save

Alt+= No direct equivalent

Ctrl+` Tools, Options, View,

Formulas

Ctrl+Shift+A No direct equivalent

Alt+Down arrow None

Alt+’ Format, Style

Alt+’ Format, Style

Ctrl+Shift+~ Format, Cells, Number,

Category, General

Ctrl+Shift+! Format, Cells, Number,

Category, Number

Ctrl+Shift+@ Format, Cells, Number,

Category, Time

Ctrl+Shift+# Format, Cells, Number,

Category, Date

Ctrl+Shift+$ Format, Cells, Number,

Category, Currency

Ctrl+Shift+% Format, Cells, Number,

Category, Percentage

Ctrl+Shift+^ Format, Cells, Number,

Category,

Ctrl+Shift+& Format, Cells, Border

Ctrl+Shift+_ Format, Cells, Border

Ctrl+Shift+* Edit, Goto, Special,
Current Region

Ctrl++ Insert, (Rows, Columns,

or Cells) Depends on
selection

Ctrl+- Delete, (Rows, Columns,

or Cells) Depends on
selection

Ctrl+1 Format, Cells

Ctrl+2 Format, Cells, Font, Font

Style, Bold

Ctrl+3 Format, Cells, Font, Font

Style, Italic

Ctrl+4 Format, Cells, Font, Font

Style, Underline

Ctrl+5 Format, Cells, Font,

Effects, Strikethrough
Ctrl+6 Tools, Options, View,
Objects, Show All/Hide

Ctrl+7 View, Toolbars, Stardard

Ctrl+8 None

Ctrl+9 Format, Row, Hide

Ctrl+0 Format, Column, Hide

Ctrl+Shift+( Format, Row, Unhide

Ctrl+Shift+) Format, Column, Unhide

Alt or F10 None

Ctrl+Tab None

Shift+Ctrl+Tab None

Ctrl+Tab None

Shift+Ctrl+Tab None
Tab None

Shift+Tab None

Enter None

Shift+Ctrl+F Format, Cells, Font

Shift+Ctrl+F+ F Format, Cells, Font

Shift+Ctrl+P Format, Cells, Font

- CTRL combination shortcut keys -

- Key Description -

CTRL+( Unhides any hidden rows within the

selection. 

CTRL+) Unhides any hidden columns within

the selection. 

CTRL+& Applies the outline border to the

selected cells. 

CTRL+_ Removes the outline border from

the selected cells. 

CTRL+~ Applies the General number

format. 
CTRL+$ Applies the Currency format with
two decimal places (negative numbers in
parentheses) . 

CTRL+% Applies the Percentage format with

no decimal places. 

CTRL+^ Applies the Exponential number

format with two decimal places. 

CTRL+# Applies the Date format with the

day, month, and year. 

CTRL+@ Applies the Time format with the

hour and minute, and AM or PM. 

CTRL+! Applies the Number format with two

decimal places, thousands separator, and
minus sign (-) for negative values. 

CTRL+- Displays the Delete dialog box to

delete the selected cells. 

CTRL+* Selects the current region around

the active cell (the data area enclosed by
blank rows and blank columns).

12/7/2008 7:07 PM
In a PivotTable, it selects the entire
PivotTable report.

CTRL+: Enters the current time. 

CTRL+; Enters the current date. 

CTRL+` Alternates between displaying cell

values and displaying formulas in the
worksheet. 

CTRL+' Copies a formula from the cell above

the active cell into the cell or the Formula
Bar. 

CTRL+" Copies the value from the cell

above the active cell into the cell or the
Formula Bar. 
CTRL++ Displays the Insert dialog box to
insert blank cells. 

CTRL+1 Displays the Format Cells dialog

box. 
CTRL+2 Applies or removes bold
formatting. 
CTRL+3 Applies or removes italic
formatting. 
CTRL+4 Applies or removes underlining. 

CTRL+5 Applies or removes strikethrough. 

CTRL+6 Alternates between hiding objects,

displaying objects, and displaying
placeholders for objects. 

CTRL+7 Displays or hides the Standard

toolbar. 
CTRL+8 Displays or hides the outline
symbols. 
CTRL+0 Hides the selected columns. 

CTRL+A Selects the entire worksheet. 

If the worksheet contains data, CTRL+A

selects the current region. Pressing CTRL+A
a second time selects the entire worksheet.

When the insertion point is to the right of a

function name in a formula, displays the
Function Arguments dialog box.

CTRL+SHIFT+A inserts the argument

names and parentheses when the insertion
point is to the right of a function name in a
formula.

CTRL+B Applies or removes bold

formatting. 
CTRL+C Copies the selected cells. 
CTRL+C followed by another CTRL+C
displays the Microsoft Office Clipboard.

CTRL+D Uses the Fill Down command to

copy the contents and format of the topmost
cell of a selected range into the cells below. 

CTRL+F Displays the Find dialog box. 

SHIFT+F5 also displays this dialog box,

while SHIFT+F4 repeats the last Find action.

CTRL+G Displays the Go To dialog box. 

F5 also displays this dialog box.

CTRL+H Displays the Find and Replace

dialog box. 
CTRL+I Applies or removes italic
formatting. 
CTRL+K Displays the Insert Hyperlink dialog
box for new hyperlinks or the Edit Hyperlink
dialog box for selected existing hyperlinks. 

CTRL+L Displays the Create List dialog box. 

CTRL+N Creates a new, blank file. 

CTRL+O Displays the Open dialog box to

open or find a file.

CTRL+SHIFT+O selects all cells that

contain comments.

CTRL+P Displays the Print dialog box. 

CTRL+R Uses the Fill Right command to
copy the contents and format of the leftmost
cell of a selected range into the cells to the
right. 

CTRL+S Saves the active file with its current

file name, location, and file format. 

CTRL+U Applies or removes underlining. 

CTRL+V Inserts the contents of the

Clipboard at the insertion point and replaces
any selection. Available only after you cut or
copied an object, text, or cell contents. 

CTRL+W Closes the selected workbook

window. 

CTRL+X Cuts the selected cells. 

CTRL+Y Repeats the last command or

action, if possible. 

CTRL+Z Uses the Undo command to reverse

the last command or to delete the last entry
you typed.

CTRL+SHIFT+Z uses the Undo or Redo

command to reverse or restore the last
automatic correction when AutoCorrect
Smart Tags are displayed.

- Function keys -

F1 Displays the Help task pane.

CTRL+F1 closes and reopens the current

task pane.
ALT+F1 creates a chart of the data in the
current range.

ALT+SHIFT+F1 inserts a new worksheet.

F2 Edits the active cell and positions the

insertion point at the end of the cell
contents. It also moves the insertion point
into the Formula Bar when editing in a cell is
turned off.

SHIFT+F2 edits a cell comment.

F3 Pastes a defined name into a formula.

SHIFT+F3 displays the Insert Function dialog

box.

F4 Repeats the last command or action, if

possible.

CTRL+F4 closes the selected workbook

window.

F5 Displays the Go To dialog box.

CTRL+F5 restores the window size of the

selected workbook window.

F6 Switches to the next pane in a worksheet

that has been split (Window menu, Split
command).

SHIFT+F6 switches to the previous pane in

a worksheet that has been split.

CTRL+F6 switches to the next workbook

window when more than one workbook
window is open.
Note When the task pane is visible, F6 and
SHIFT+F6 include that pane when switching
between panes.

F7 Displays the Spelling dialog box to check

spelling in the active worksheet or selected
range.

CTRL+F7 performs the Move command on

the workbook window when it is not
maximized. Use the arrow keys to move the
window, and when finished press ESC.

F8 Turns extend mode on or off. In extend

mode, EXT appears in the status line, and
the arrow keys extend the selection.

SHIFT+F8 enables you to add a non-

adjacent cell or range to a selection of cells
by using the arrow keys.

CTRL+F8 performs the Size command (on

the Control menu for the workbook window)
when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to

run, edit, or delete a macro.

F9 Calculates all worksheets in all open

workbooks.

F9 followed by ENTER (or followed by

CTRL+SHIFT+ENTER for array formulas)
calculates the selected a portion of a formula
and replaces the selected portion with the
calculated value.
SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in

all open workbooks, regardless of whether
they have changed since the last calculation.

CTRL+ALT+SHIFT+ F9 rechecks
dependent formulas, and then calculates all
cells in all open workbooks, including cells
not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to

an icon.

F10 Selects the menu bar or closes an open

menu and submenu at the same time.

SHIFT+F10 displays the shortcut menu for a

selected item.

ALT+SHIFT+F10 displays the menu or

message for a smart tag. If more than one
smart tag is present, it switches to the next
smart tag and displays its menu or message.

CTRL+F10 maximizes or restores the

selected workbook window.

F11 Creates a chart of the data in the

current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Visual Basic Editor, in
which you can create a macro by using Visual
Basic for Applications (VBA).

ALT+SHIFT+F11 opens the Microsoft Script

Editor, where you can add text, edit HTML
tags, and modify any script code.

F12 Displays the Save As dialog box. 

- Other useful shortcut keys -

ARROW KEYS Move one cell up, down, left,

or right in a worksheet. 

CTRL+ARROW KEY moves to the edge of

the current data region (data region: A range
of cells that contains data and that is
bounded by empty cells or datasheet
borders.) in a worksheet.

SHIFT+ARROW KEY extends the selection

of cells by one cell.

CTRL+SHIFT+ARROW KEY extends the

selection of cells to the last nonblank cell in
the same column or row as the active cell.

LEFT ARROW or RIGHT ARROW selects

the menu to the left or right when a menu is
visible. When a submenu is open, these
arrow keys switch between the main menu
and the submenu.
DOWN ARROW or UP ARROW selects the
next or previous command when a menu or
submenu is open.

In a dialog box, arrow keys move between

options in an open drop-down list, or
between options in a group of options.

ALT+DOWN ARROW opens a selected

drop-down list.

BACKSPACE Deletes one character to the

left in the Formula Bar.

Also clears the content of the active cell.

DELETE Removes the cell contents (data and

formulas) from selected cells without
affecting cell formats or comments. 

In cell editing mode, it deletes the character

to the right of the insertion point. 

END Moves to the cell in the lower-right

corner of the window when SCROLL LOCK is
turned on.

Also selects the last command on the menu

when a menu or submenu is visible.

CTRL+END moves to the last cell on a

worksheet, in the lowest used row of the
rightmost used column.

CTRL+SHIFT+END extends the selection of

cells to the last used cell on the worksheet
(lower-right corner).
ENTER Completes a cell entry from the cell
or the Formula Bar, and selects the cell
below (by default).

In a data form, it moves to the first field in

the next record.

Opens a selected menu (press F10 to

activate the menu bar) or performs the
action for a selected command.

In a dialog box, it performs the action for the

default command button in the dialog box
(the button with the bold outline, often the
OK button).

ALT+ENTER starts a new line in the same

cell.

CTRL+ENTER fills the selected cell range

with the current entry.

SHIFT+ENTER completes a cell entry and

selects the cell above.

ESC Cancels an entry in the cell or Formula

Bar. 
It also closes an open menu or submenu,
dialog box, or message window.

HOME Moves to the beginning of a row in a

worksheet.

Moves to the cell in the upper-left corner of

the window when SCROLL LOCK is turned on.

Selects the first command on the menu when

a menu or submenu is visible.
CTRL+HOME moves to the beginning of a
worksheet.

CTRL+SHIFT+HOME extends the selection

of cells to the beginning of the worksheet.

PAGE DOWN Moves one screen down in a

worksheet. 

ALT+PAGE DOWN moves one screen to the

right in a worksheet.

CTRL+PAGE DOWN moves to the next

sheet in a workbook.

CTRL+SHIFT+PAGE DOWN selects the

current and next sheet in a workbook.

PAGE UP Moves one screen up in a

worksheet.
ALT+PAGE UP moves one screen to the left
in a worksheet.

CTRL+PAGE UP moves to the previous

sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the current

and previous sheet in a workbook.

SPACEBAR In a dialog box, performs the

action for the selected button, or selects or
clears a check box.

CTRL+SPACEBAR selects an entire column

in a worksheet.
SHIFT+SPACEBAR selects an entire row in
a worksheet.

CTRL+SHIFT+SPACEBAR selects the entire

worksheet. 

If the worksheet contains data,

CTRL+SHIFT+SPACEBAR selects the current
region. Pressing CTRL+SHIFT+SPACEBAR a
second time selects the entire worksheet. 

When an object is selected,

CTRL+SHIFT+SPACEBAR selects all objects
on a worksheet.

ALT+SPACEBAR displays the Control menu

for the Excel window.

TAB Moves one cell to the right in a

worksheet.
Moves between unlocked cells in a protected
worksheet.

Moves to the next option or option group in a

dialog box.

SHIFT+TAB moves to the previous cell in a

worksheet or the previous option in a dialog
box.

CTRL+TAB switches to the next tab in dialog

box.

CTRL+SHIFT+TAB switches to the previous

tab in a dialog box.