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Job Analysis Overview and Methods

Job analysis is the process of studying and collecting information about the tasks, duties, responsibilities of a specific job. It involves systematically exploring the activities within a job to define and document the job. The main purposes of job analysis include developing job descriptions, job specifications, training programs, performance reviews, and determining compensation. Common methods for collecting job information include interviews, questionnaires, direct observation, and logs/diaries. The key outcomes of job analysis are job descriptions that outline the tasks and requirements of a job.

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4 views14 pages

Job Analysis Overview and Methods

Job analysis is the process of studying and collecting information about the tasks, duties, responsibilities of a specific job. It involves systematically exploring the activities within a job to define and document the job. The main purposes of job analysis include developing job descriptions, job specifications, training programs, performance reviews, and determining compensation. Common methods for collecting job information include interviews, questionnaires, direct observation, and logs/diaries. The key outcomes of job analysis are job descriptions that outline the tasks and requirements of a job.

Uploaded by

sharma_ravi788
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

JOB ANALYSIS

PRESENTED BY:
MONIKA SHRIVASTAV
Job
Analysis

Respon
sibilities

Duties Tasks
MEANING

Job Analysis is a systematic exploration of the


activities within a job.

It defines and documents the duties, responsibilities


and accountabilities of a job and the conditions under
which a job is performed.
DEFINITION
“ Job analysis is the process of studying and collecting
information relating to the operations and
responsibilities of specific job. The immediate products
of this analysis are job description and job
specification. “
Edwin B Flippo
PURPOSES OF JOB ANALYSIS
Succession Planning

HRP

Recruitment and Selection

Job Training and Development


Description
Job Evaluation
Job Analysis

Job Remuneration
Specification
Performance Management

Personnel Information

Safety and Health


What is Analyzed?
Work activities
Schedule
Location
Materials used
Job performance
Skills and training
Supervision, promotions
PROCESS OF JOB ANALYSIS
Organisatio
Selection
Collectionof ofof
Preparation job
representative position
analysis
job
nal
to be description
data
Analysis
analysed

P
re
p
ar
at
io
n
of

jo
b
s
p
ec
ifi
ca
ti
o
n
Job Analysis Methods:How do you collect
the information?
Interviews

Structured Questionnaire

Direct Observation

Logbooks / Work Diaries


Interviews
Most commonly used method
 very adaptable
Usually conducted with
 job incumbents
 technical experts
 supervisors
Questions like:
 what are your most typical duties?
 How long do they take?
 How do you do them?
Caution: people may misrepresent/exaggerate job
Questionnaire
Lists of many (>200) job characteristics and activities
 rated in term of frequency and importance

method is most useful for comparing jobs

very commonly used (esp. with interviews)


Observation
Unobtrusive method
 camera; video; audio

Excellent for understanding and appreciating


conditions under which job is performed

Allows analyst to experience aspects of job that worker


may not be aware of
Logbook / Worker Diaries
Worker makes systematic entries in book outlining
activities
May be useful for jobs that are difficult to observe
Caution, not commonly used
 too much variance in writing skills
 can exaggerate tasks performed
Outcomes of Job Analysis
Job
Description
written
statement of a
job and its
requirements(
tasks to
perform)

Job
Analy
sis
THANK YOU

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