Scribd
Upload
5 views17 pages

Time Management Tips for Contract Specialists

This document discusses effective time management strategies for contract specialists. It outlines Antwan Reid's interest in time management and how it can jumpstart careers. The document then covers topics like the purpose of time management, reasons for lack of time management, the results of a contract specialist survey on time management, time management facts and figures, strategies, and Reid's own effective time management strategies and results. It concludes with recommendations like advising new specialists to consider time management training.

Uploaded by

Phuoc Trinh
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
5 views17 pages

Time Management Tips for Contract Specialists

This document discusses effective time management strategies for contract specialists. It outlines Antwan Reid's interest in time management and how it can jumpstart careers. The document then covers topics like the purpose of time management, reasons for lack of time management, the results of a contract specialist survey on time management, time management facts and figures, strategies, and Reid's own effective time management strategies and results. It concludes with recommendations like advising new specialists to consider time management training.

Uploaded by

Phuoc Trinh
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd

Effective Time Management

for Contract Specialists

Antwan G. Reid
PIP Level I Presentation
May 20, 2003

1
My Interest in Time
Management
 Jumpstart My Career
-Immediate Impact
-Make-up for Lack of Experience
-Add Value
 Jumpstart Careers of Contract Specialists

2
Topics of Discussion

 Purpose of Time Management


 Reasons for Lack of Time Management
 Contract Specialist Survey
 Survey Results
 Time Management Facts and Figures

3
Topics of Discussion
(continued)
 Time Management Strategies
 Effective Time Management Strategies and
Results (My Experiences)
 Goddard Training
 Recommendations

4
Purpose of Time Management

 Importance of Time Management


-Control Distractions that Break Work Flow
-Increase Quality Work Time (8 Hr. Day)
-Determine Level of Importance
-Use Time in the Most Effective Way

5
Purpose of Time Management
(cont’d)

 Adds Value to New Employees


 Adds Value to Existing Employees
 Adds Value to the Agency

6
Reasons for Lack of Time
Management
 Seldom Used in Appraisal and Performance
Reviews
 Low Priority; No Need To Plan
 Adrenaline Rush
 Crisis Management

7
Contract Specialists (Survey)

 Contract Specialists Point-of-View


-Feelings About Time Management
-Current Time Management Strategies
-Views on Meetings/Interruptions
-Views on a Time Management Course

8
Survey Results

 34% Responded to the Survey


 Effective Time Managers: 57% Yes; 43% No
 Strategies: To Do Lists, Franklin Planners, Palm Pilots
 Non-effective Time Managers: Heavy Workload
 71% Attend 2-4 Meetings a Week
(Attachment A, Page 1)

9
Survey Results (cont’d)

 Meaningful Meetings: 50% Yes; 50% No


 68% Average 5-8 Interruptions Daily
(2 to 3 Hours of Lost Time)
 Time [Link]: 78% Yes; 22% No

(Attachment A, Page 1)

10
Time Management Facts
and Figures
 Methods to Control and Manage Time
-13 Different Methods (To Do Lists, etc)
 Meetings in America (Average Day)
-17 Million
 Meeting Attendees
-60% Appear They’re Listening

11
Time Management Facts
and Figures (cont’d)
 “Crisis Management” Events
-80% of Events are Preventable
 Professional People
-70% Use To Do Lists (Daily)

12
Time Management Strategies

 Daily Planning (To Do Lists, etc.)


 Manage Your Meetings
 Developing an Interruptions Log
 Developing a Crisis Management Log

13
Effective Time Management
Strategies and Results
 Contract Actions List
 To Do List
 Reports Due Log (Contracts)
 Evaluation of Performance Log
 Personal Folder (“O” Drive)
 Interruptions Log
 Results
( See Attachment A)

14
Goddard Training

 Reduction in Instructor-led Time


Management Training
 GSFC Learning Center Offers Audiotape
Programs and CD-ROM courses
-7 Habits of Highly Effective People
-101 Ideas to Get Organized

15
Recommendations

 Advise New Contract Specialists to Consider


Time Management Training (Supervisors)
 Consider Time Management as a Factor in
Performance Appraisals (Supervisors)
 Provide New Contract Specialists with
Training Material within the 1st Month
(Career Development)

16
Questions

17

You might also like