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Functions of Mail Merge Explained

The document discusses the mail merge function in Microsoft Word. Mail merge allows users to insert personalized fields from a database into standard form letters or documents to produce multiple customized copies. It is useful when creating documents like letters, labels, or coupons that need unique recipient details but share common text. The process involves linking a data source to a main document template containing merge fields, which are then populated with the individual records.

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Umi Sarina
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16 views8 pages

Functions of Mail Merge Explained

The document discusses the mail merge function in Microsoft Word. Mail merge allows users to insert personalized fields from a database into standard form letters or documents to produce multiple customized copies. It is useful when creating documents like letters, labels, or coupons that need unique recipient details but share common text. The process involves linking a data source to a main document template containing merge fields, which are then populated with the individual records.

Uploaded by

Umi Sarina
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd

Module 7: Mail

Merge
Class 1E
10 June 2008
Lab A
The Mail Merge

The mail merge inserts the fields from the database into the predefined

merge points in the form letter.


Definition: Mail merge

 the process by which information (eg: names


and addresses) from a database or other list
being inserted into a standard document or
letter to produce multiple personalised copies

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The power of Mail merge

 You use mail merge when


you want to create a set of
documents that are
essentially the same but
where each document
contains unique elements.
 For example, in a letter that announces a new
product, your company logo and the text about
the product will appear in each letter, and the
address and receiver’s name will be different
in each letter.
Functions of Mail merge

By using mail merge, students can create:

 A set of labels or envelopes  


The return address is the same on all the labels
or envelopes, but the destination address is
unique on each one.
 A set of form letters, e-mail messages, or
faxes  
The basic content is the same in all the letters,
messages, or faxes, but each contains
information that is specific to the individual
recipient, such as name, address, or some other
piece of personal data.

 A set of numbered coupons  


The coupons are identical except that each
contains a unique number.
Exercixe
 The first activity in Mail Merge is to create
_______________
 In Section A: Personal Details, there are
name, form, ________________________
 What is the next activity after you have
insert and save data?

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