IT PROJECT MANAGEMENT
Project Implementation
Institute of Information and Communication Technology
University of Sindh, Jamshoro
Dr. Zeeshan Bhatti
MPhil (IT)
Chapter 5
DR. ZEESHAN BHATTI
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LEADERSHIP
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
IMPLEMENTATION MODEL
Step 1
Perform Tasks
Step 4
Update the Plan
Resolve
Issues
Step 3
Manage Change
Step 2
Track Progress
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Perform
Tasks
A
A
Project Deliverables
Resource
Plan
Budget
TIME
PROJE
CT
Perform
Tasks
LEADERSHIP
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
REPORTING PROJECT PROGRESS
Progress review meeting
Project reports
PROJECT PROGRESS REVIEW MEETINGS
Review of action items from last meeting
Update on activities and schedule
Problem identification and corrective action
planned
Review of issues (closed, open, new)
Change request status
Risk status
Plan for next period
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
A
A
Project Deliverables
S
R
TIME
Perform
Tasks
LEADERSHIP
LE
AR
NED
RE
Track
Progress
EN
PO
RT
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
Conduct
Close-Out
Meeting
Track
Progress
S
I NG
PROJE
CT
OT
OK
EB O
ET
PLAN
Share
Lessons
Learned
Budget
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
PROJECT TRACKING AND CONTROL
Step 1
Perform Tasks
Step 4
Update the Plan
Resolve
Issues
Step 3
Manage Change
Step 2
Track Progress
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Resource
Plan
Gantt
Network
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LE
AR
NED
S
RE
Track
Progress
EN
PO
RT
COMMUNICATION
SO
LES
EOS
CL
Manage
Change
LEADERSHIP
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
MANAGING PROJECT CHANGE
Step 1
Perform Tasks
Step 4
Update the Plan
Resolve
Issues
Step 3
Manage Change
Step 2
Track Progress
ADDRESSING PROJECT CHANGES
Call a team meeting.
Explain what the change is.
Obtain feedback from team members.
Identify alternative corrective options.
Prepare a decision matrix.
Select a recommended option(s).
Present information to upper management/customer.
Implement the approved course of action.
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
4-5-1
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LE
AR
NED
RE
Track
Progress
EN
PO
RT
SO
LES
EOS
CL
COMMUNICATION
Resolve
Issues
M
LEADERSHIP
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
ISSUE RESOLUTION
Disagreements that should be
Documented
Assigned
Scheduled
Tracked
Escalated
Resolved
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
4-6-1
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
Update
Plan
AR
NED
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
LEADERSHIP
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Manage
Change
PLAN UPDATES
Step 1
Perform Tasks
Step 4
Update the Plan
Resolve
Issues
Step 3
Manage Change
Step 2
Track Progress
Project Management Process
Source: PMBOK
Initiation
Planning
Execution
Controls
Closeout
CLOSEOUT
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LEADERSHIP
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
PROJECT MANAGERS ROLE DURING
PROJECT CLOSE-OUT
Ensure that all project deliverables have been
completed and formally accepted by the
customer.
Determine if the measurable success indicators
were achieved.
Conduct project close-out meetings, both internal
and external.
Write the final project report.
Document and share lessons learned.
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
Perform
Tasks
LEADERSHIP
Meeting
Share
Lessons
Learned
ME
S
I NG
Evaluate
Conduct
Success
Close-Out
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
EVALUATING PROJECT SUCCESS
Project purpose
Deliverables
Measurable success indicators
Quality
Schedule
Cost
Roadmap to Project Management Success
Conduct
Close-Out
Meeting
Project Background
S
R
TIME
PLAN
ME
Perform
Tasks
S
I NG
PROJE
CT
ET
BOOK
E
T
LEADERSHIP
LE
AR
NED
S
RE
SO
Track
Progress
EN
COMMUNICATION
O
UT
Evaluate
Success
Budget
LES
EOS
CL
Share
Lessons
Learned
Resource
Plan
Project Deliverables
Conduct
Close-Out
Meeting
Gantt
Network
PO
RT
Purpose
Responsibility
Matrix
Form
Project
Team
Work
Breakdown
Structure
Statement
of Work
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LEADERSHIP
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
COMMUNICATION
O
UT
Evaluate
Success
ME
S
I NG
SO
LES
EOS
CL
Share
Lessons
Learned
BOOK
E
T
ET
Conduct
Close-Out
Meeting
Share
Lessons
Learned
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
SHARING LESSONS LEARNED
Lessons Learned Database
Categorized electronic project information database
Continuous Improvement Recommendations
Project Management Process
Forms
Standards
Roadmap to Project Management Success
Statement
of Work
Form
Project
Team
Purpose
Work
Breakdown
Structure
Responsibility
Matrix
R
Project Background
Gantt
Network
Resource
Plan
Budget
A
A
Project Deliverables
S
R
TIME
PROJE
CT
Perform
Tasks
LEADERSHIP
AR
NED
S
RE
EN
LE
PO
RT
Track
Progress
SO
LES
EOS
CL
COMMUNICATION
O
UT
Evaluate
Success
ME
S
I NG
Conduct
Close-Out
Meeting
Share
Lessons
Learned
BOOK
E
T
ET
PLAN
E
L
IM P
Update
Plan
Resolve
Issues
Manage
Change
THANK YOU!!!!
Slides Source:
Nayda G. Santiago
