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Crafting an Exchange Program Motivation Letter

This document provides guidelines for writing an effective motivation letter for an exchange program. The motivation letter should introduce the writer and provide concrete reasons for pursuing education at a particular host institution. It should be written formally and addressed to the specific department head. The letter should include details about what interests you in the project, why you selected the project, your expectations, goals, academic achievements, and extracurricular activities. It should state the name of the preferred country and university/institute for the exchange and reasons for selecting that specific program and location. The letter should emphasize the project itself rather than just features of the country. A sample cover letter for an exchange program application is also provided.

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Aulia Qisthi
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367 views2 pages

Crafting an Exchange Program Motivation Letter

This document provides guidelines for writing an effective motivation letter for an exchange program. The motivation letter should introduce the writer and provide concrete reasons for pursuing education at a particular host institution. It should be written formally and addressed to the specific department head. The letter should include details about what interests you in the project, why you selected the project, your expectations, goals, academic achievements, and extracurricular activities. It should state the name of the preferred country and university/institute for the exchange and reasons for selecting that specific program and location. The letter should emphasize the project itself rather than just features of the country. A sample cover letter for an exchange program application is also provided.

Uploaded by

Aulia Qisthi
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Exchange Motivation Letter

To be selected for the exchange program and moreover, to be selected for the
preferred exchange destination over the general options available, one has to pay
immense attention while crafting the motivational letter for the exchange
program. The core theme of such a letter is the short introduction about the
writer supplying the concrete reasons to pursue education at the particular host
organization or university.
Few Guidelines to follow while drafting the exchange motivation letter:
1. The letter of exchange motivation has to be written in formal and standard
format
2. It should be properly addressed to the head of the specific department or
the head of the project.
3. The letter of motivation should include the details about; what interests
you in the project, the reason for you selecting the project, your
expectations from the project, your plan of action and goals during the
project etc.
4. Include the details about your academic achievements, any extracurricular
accomplishments, if you have volunteered in any college or social
organization, any internships or practical work experiences.
5. Do not forget to state the name of the country and the university/ institute
where you wish to go for the exchange program. Also include the reason
why you have selected that specific country and university/institute.
6. While justifying the selection of a particular project or research work don't
unnecessarily emphasize on the features of the country but emphasize on
the project itself.
Sample exchange cover letter:
Sender s
Name &
Address
Date:
Recipients
Name
Address
Dear Mr. Smith,
Through this letter, I take the opportunity to state my wish to be placed at your
organization through the exchange program. I wish to do this in the coming
summer months of 2014.

Since the knowledge of the exchange program, I have had a desire to explore the
chances to be placed abroad. The strong reason behind this is that I would like to
gain international experience and to work in an international company.
The reason to select your organization is that I [Link] I strongly believe I
can gain valuable experience by working with you.
I would also love to learn the varied culture of your country and learn a foreign
language. I am very excited to undergo this exchange program to achieve my
career goals. I look forward to hear from you soon.
Thank you for your time.
Sincerely,
Name

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