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Purchasing Flow for Project Supplies

The document outlines the process for requesting and purchasing supplies for special projects. The Production Manager requests needed materials from the Stock Clerk. If materials are not in stock, the Stock Clerk creates a Supply Requisition form which the General Manager must approve. Once approved, the Purchasing Coordinator requests a cash advance and uses it to purchase the needed materials from Divisoria. The Purchasing Coordinator then provides the receipts and items to the Stock Clerk to verify and encode before handing over to the Production Manager.

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Mary Rose
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7 views1 page

Purchasing Flow for Project Supplies

The document outlines the process for requesting and purchasing supplies for special projects. The Production Manager requests needed materials from the Stock Clerk. If materials are not in stock, the Stock Clerk creates a Supply Requisition form which the General Manager must approve. Once approved, the Purchasing Coordinator requests a cash advance and uses it to purchase the needed materials from Divisoria. The Purchasing Coordinator then provides the receipts and items to the Stock Clerk to verify and encode before handing over to the Production Manager.

Uploaded by

Mary Rose
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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PRODUCTION

MANAGER (Lorena
Dela Pea) will make a
request of the needed
materials for the current
project e.g. Costumes,
gowns or facutly
uniforms
Written
request
Request will be given to Stock
Clerk (Rose Barot). Stock Clerk
will check if needed materials are
on stock, if not, will make a
Supllies Requisition and said
request will be given to the GM for
evaluation and approval
After evaluation and approval of
the GM, Supplies Requisition will
be forwarded to Purchasing
Coordinator (Gina Lubrin)
Purchasing Coordinator (Gina
Lubrin) will request for Cash
Advance to AO (Repsy Yap) with
the Supplies Requistion attached
to the said request
Spplies
Requisiton
Supplies
Requisiton
Form
When Cash is already on hand,
Purchasing Coordinator will then
proceed to Divisoria to purchase
the needed materials of
Production
Purchasing Coordinator
will collate and check all
the items she bought and
will give the receipts and
items to Stock Clrek for
checking if needed
supplies were bought
accordingly to its
specifications
Stock Clerk will then encode the
receipts and turn-over the
materals/supplies to Prodution
Manager.
FLOWCHART FOR REQUESITION AND PURCHASES OF SUPPLIES FOR
SPECIAL PROJECTS
START
END

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