Country Version India

A Country Version is designed specifically to cater the business operations of that country over and above the generic SAP system functionalities. It comprises of functionalities degined for the laws and business practices pertaining to the country. Most of the country-specific functions for India relate to Financials and Logistics. The main areas are as follows: Links Operations Home ERP SD ERP MM ERP PP ERP QM ERP WM ERP TM Forums ERP General Forum ERP-MM Forum ERP-SD Forum ERP-PP Forum ERP-MM Forum In Indian Taxing procedure, Excise Duty plays a vital role in manufacturing scenario's. Excise related configuration is known as CIN configuration. CIN Configuration is a topic in itself. Here is some information on CIN Configuration. While it may not appear understandable as given below, it will be understood better when you check on screen. Country Version India comes with four pricing procedures as follows:

Excise duty and the central value-added tax system (CENVAT) Withholding tax (also known as tax deducted at source) Sales tax Maintenance and printing of statutory excise registers The official help documentation for Country Version India is here.

JINFAC (Sales from manufacturing plants) JINEXP (Export sales) JINDEP (Sales from depots) JINSTK (Stock transfers CIN: IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings > Maintain Excise Registrations Use In this IMG activity, you maintain the data relating to your excise registrations. Activities Enter each of your excise registrations, specifying a four-character code for each Excise Registration IDs In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations. Activities For each excise registration in your business create a registration ID and state:

Which taxes the registration covers (additional excise duty, special excise duty, and cess)Fields for any taxes that are not covered will be hidden in transactions involving excise duty. The maximum number of items to be printed on each excise invoice

Whether you are allowed partial CENVAT credits Maintain Registration ID NUMBER, Excise code number, excise registration number Excise Registration Number A number assigned to each premises or location that has registered as a manufacturer with the excise authorities. Every entity with an excise registration number is required to keep its own excise books. ECC Number Specifies the organization's ECC number. Excise Registration Number A number assigned to each premises or location that has registered as a manufacturer with the excise authorities. Every entity with an excise registration number is required to keep its own excise books. Excise range: Specifies the excise range in whose area the excise registration is located. Excise Division Specifies the excise division in whose area the excise registration is located. Excise Collectorate The code of the excise collectorate in whose area the excise registration is located. Indicator for confirming AED usage Additional Excise Duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty. Example Additional Excise duty is leviable in case of textile products, tobacco and sugar. Similarly for SED CESS Number of Items in Excise Invoice Shows the maximum number of line items that the authorities allow per excise invoice. Dependencies This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements. This information is used to split the transfer postings' items into multiple subcontracting challans. Excise register set description Description of the excise registers set. Partial CENVAT Credit Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account. Dependencies When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.

This information is also shown when you post the vendor's excise invoice. Maintain Company Code Settings Use In this IMG activity, you maintain the data relating to your company codes. Document Type for CENVAT Postings It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting. Indicator for providing debit account overwriting Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction. Automatic balance Indicator Excise year start month The calendar month marking the beginning of the excise year Use This start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization. Excise invoice selection procedure Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received. Number of excise invoices to be selected Indicates the number of excise invoices that needs to be selected in the excise invoice selection. Days to be considered for excise invoice selection Number of days from document date for excise invoice selection. Example If the value of this field is 20 and today is 28-03-97. The excise invoice selection will show the related invoices only for the period 08-03-97 to 28-03-97. Document type for TDS FI posting Financial accounting document type for TDS posting. Document type for FI posting on Utilisation Financial accounting document type for TDS posting. Indicator for item level excise duty round off This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done Rounding off of Excise duty for outgoing excise invoice

You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee. Immediate Credit on Capital Goods Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts. The rest is posted the CENVAT on hold account, for use in the following year. CVD Clearing Account Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction. Exchange rate type Key representing a type of exchange rate in the system. Use You enter the exchange rate type to store different exchange rates. Example You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts. Exchange rate type to be used for Export excise duty converts When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type. Maintain Plant Settings Use In this IMG activity, you maintain excise information relating to your plants. Plant Settings In this activity, you maintain excise information relating to your plants. Activities For each plant: ? Specify whether it is a manufacturing site or a depot. ? Assign it an excise registration ID. You can assign the same ID to more than one plant, if required. Depot Indicates that the plant in question is a depot. Dependencies Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation. Number of goods receipt per excise invoice. Multiple GR for one excise invoice, Single credit Multiple GR for one excise invoice, Multiple credit Maintain Excise Groups Use

In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work. Excise Groups In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group. Recommendation Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained. If your company has only one set of excise registers, then you need to maintain only one excise group. Activities 1. Create one excise group for each set of registers that you need to keep. 1. Assign the excise groups to plants. 2. Maintain whether this Excise group is for a depot or not. 3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to availa the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'. 4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI' 5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later. 6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up. 7. If the indicator 'Folio no create' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot. 8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step. 9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock . 10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers. 11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock. Excise Group Governs which set of excise registers a business transaction will be included in. Following is the relation between excise group, plant and registration. Dependencies In define excise groups in Customizing. Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to. At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group. Indicates that the plant in question is a depot. Dependencies Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation. GR Per Excise Invoice

Multiple GR for one excise invoice , Multiple credit Multiple GR for one excise invoice , Single Credit Create Excise Invoice Automatically Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice. The excise invoice is created in the background. Dependencies If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.

RG23D Sales Creation and posting option RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step. If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting. If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection. Default excise qty in GR If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.

Folio number for depo Posting If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice Also we can set indicator for creation of part 1 for: Blocked stock Stock transport order Consignment stock Maintain Series Groups Use In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents. Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities. Activities ? Define excise series groups based on type of outgoing document ? Assign series group to excise registration ID ? If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator. ? If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate

Utilization' indicator. Example You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents. No account postings for CENVAT in sales cycle No utilization Flag If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator. IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings. Immediate Utilization of CENVAT Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization. If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account. Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program. Maintain Excise Duty Indicators Use In this IMG activity, you maintain the excise duty indicators. IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty > Select Tax Calculation Procedure Use In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India. ? If you use condition-based excise determination, use a copy of the tax procedure TAXINN. ? If you use formula-based excise determination, use a copy of the tax procedure TAXINJ. This tax procedure also supports condition-based excise determination, so that you can work with both concurrently. We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents. Maintain Excise Defaults Use In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination. Activities If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank. If you use formula-based excise determination, fill out all of the fields as follows: ? Enter the tax procedure and the pricing conditions that are relevant for excise tax processing. ? Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess. ? Specify the conditions in the sales order that are used for excise rates. ? Specify the countervailing duty condition type used for import purchase orders. See also SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.

IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty > Condition-Based Excise Determination Use When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique. Features The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable. Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty. When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records. Activities Customizing Make the settings in Customizing Basic? India?for Logistics - General, by choosing Taxes on Goods Movements Account? Excise Duties Using Condition Technique and ...?Settings Determination. These activities include one activity where you define a tax code for condition-based excise determination. Master Data Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each. Day-to-Day Activities When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created. When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice. Creating Condition Records for Excise Duty 1. In the command field, enter FV11 and choose . 2. Enter the condition type that you want to create a condition record for and choose . The Key Combination dialog box appears. 3. Select the combination of objects that you want to create the condition record for. On the dialog box, Control Code means "chapter ID." So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code. 4. Choose . 5. Enter data as required. In the Tax Code field, enter the dummy tax code that you have defined. 6. Save the condition record. Formula-Based Excise Determination Use When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you. Prerequisites In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Excise Rate Maintenance screen, which you can Master Data?access from the SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.? You maintain the following types of data: ? Plant master data

You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone. See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit). ? Vendor master data For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type - for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry. For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator. ? Customer master data Similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status. Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator. ? Material master data Each material is assigned a chapter ID. ? Excise tax rate For every chapter ID and final excise duty indicator, you maintain the rate of excise duty. If your business only qualifies for partial CENVAT credit, you must customize your system accordingly. Activities Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows: 1. Looks up the customer master data to see what status you have assigned the customer. Let's assume you've assigned the customer status 3. 2. Looks up the plant master data to see what status you have assigned the plant. Similarly, your plant has status 2. 3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7. 4. The system determines the chapter ID of the ball bearing for the plant. Let's assume the chapter ID at plant for the ball bearings is 1000.01. 5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7. Define Tax Code for Purchasing Documents Use : In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents. Only carry out this activity if you use condition-based excise determination. Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it. Assign Tax Code to Company Codes Use In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used. Only carry out this activity if you use condition-based excise determination. Classify Condition Types Use In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method. The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.

In addition, when you create a purchasing document, the system only uses the condition types that you enter here. ? For taxes on purchases, use the condition types contained in the tax procedure. ? For taxes on sales, use the condition types contained in the pricing procedures. Standard settings The standard system comes with sample settings for the tax calculation procedures and pricing procedures. Use these settings as a basis for your own. IMG > Logistics - General > Tax On Goods Movement > India > Account Determination Define G/L Accounts for Taxes Use In this IMG activity, you specify which G/L accounts you will use to record which taxes. Requirements You have set up G/L accounts for each of the processing keys listed below. Activities Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification. ? VS1 (basic excise duty) ? VS2 (additional excise duty) ? VS3 (special excise duty) ? VS5 (sales tax setoff) ? MWS (central sales tax) ? MW3 (local sales tax) ? ESA (service tax) ? ESE (service tax expense) Specify Excise Accounts per Excise Transaction Use In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type. If you use subtransaction types, enter the accounts for each subtransaction type as well. Activities Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly. The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment. Example Excise TT DC ind Account name GRPO CR CENVAT clearing account GRPO CR RG 23 BED account GRPO DR CENVAT on hld account

Specify G/L Accounts per Excise Transaction Use In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts. When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the: ? Excise group ? Company code

? Chart of accounts Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types. Requirements You have already: ? Defined the G/L accounts ? Defined the excise groups ? Maintained the transaction accounts Activities For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for alltransactions. Note You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty. Config setting needed to be done in order to get the Excise Details Screen in Material Master. Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master. Following document helps you to do this configuration. ? Material Master ? Logistics General ?1. Go to IMG Define Structure of Data Screen for each?Configuring the Material master Screen Sequence. 2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame. 3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is "Foreign Trade: Import Data". Select the same and click on Subscreens in the left frame. 4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank. 5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 - 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205. 6. Save the setting. 7. Create a Material Master and check whether in Screen Foreign Trade - Import, Excise related subscreen appears. Back to ERP Operation Home.

Transaction Codes for India Transaction Action J1I2 Prepare a sales tax register J1I3 Create outgoing excise invoices in batches J1I5 Update the RG 1 and Part I registers J1IEX Incoming Excise Invoices (central transaction)

J1IEX_C Capture an incoming excise invoice (excise clerk) J1IEX_P Post an incoming excise invoice (excise supervisor) J1IF01 Create a subcontracting challan J1IF11 Change a subcontracting challan J1IF12 Display a subcontracting challan J1IF13 Complete, reverse, or recredit a subcontracting challan J1IFQ Reconcile quantities for subcontracting challans J1IFR List subcontracting challans J1IH Make a CENVAT adjustment posting J1IIN Create an outgoing excise invoice J1IJ Assign excise invoices to a delivery for sales from depots J1INJV Adjust withholding tax Item J1INREP Reprint a withholding tax certificate for a vendor J1IQ Year-End Income Tax Depreciation Report J1IR Download register data J1IS Process an excise invoice (outgoing) for other movements J1IU Process exemption forms J1IW Verify and post an incoming excise invoice J1IX Create an incoming excise invoice (without reference to purchase order)

J2I8 Transfer excise duty to CENVAT account J2IU Remit excise duty fortnightly J2I9 Monthly CENVAT return J1IG Excise invoice entry at depot J1IGA Create additional excise entry at depot J2I5 Extract data for excise registers J2I6 Print excise registers

CIN Configuration 1.1 Maintain Excise Registration Logistics general SAP Ref. IMG SPRO Maintain Excise Basic setting India tax on Goods Movements Registrations 1.2 Maintain Company Code Settings SPRO Basic settingIndia tax on Goods Movements Logistics general SAP Ref. IMG Maintain Company Code Settings 1.3 Maintain Plant Settings tax on Goods Logistics general SAP Ref. IMG SPRO Maintain Plant Basic setting India Movements Settings 1.4 Maintain Excise Groups SAP Ref. IMGSPRO Maintain Basic setting India tax on Goods Movements Logistics general Excise Groups 1.5 Maintain Series Groups SAPSPRO Basic setting India tax on Goods Movements Logistics general Ref. IMG Maintain Series Groups 1.6 Maintain Excise Duty Indicators tax on Goods Logistics general SAP Ref. IMG SPRO Maintain Excise Duty Basic setting India Movements Indicators 1.7 Maintain Subtransaction Type with Text India tax on Goods Movements Logistics general SAP Ref. IMG SPRO Maintain Subtransaction Type with TextBasic setting 1.8 Determination of Excise Duty tax Logistics general SAP Ref. IMG SPRO Select Tax Calculation Determination of Excise DutyIndia on Goods Movements Procedure 1.9 Maintain Excise Defaults SAP [Link] Determination of ExciseIndia tax on Goods Movements Logistics general IMG Maintain Excise DefaultsDuty

1.10 Condition-Based Excise Determination tax on Goods Logistics general SAP Ref. IMG SPRO Define Tax Code for Condition-Based Excise DeterminationIndia Movements Purchasing Documents 1.11 Condition-Based Excise Determination tax on Goods Logistics general SAP Ref. IMG SPRO Assign Tax Code to Condition-Based Excise DeterminationIndia Movements Company Codes 1.12 Classify Condition Types SAPSPRO Condition-BasedIndia tax on Goods Movements Logistics general Ref. IMG Classify Condition TypesExcise Determination 1.13 Maintain Chapter IDs tax on Goods Logistics general SAP Ref. IMG SPRO Maintain Chapter ids Master dataIndia Movements 1.14 Assign Users to Material Master Screen Sequence for Excise Duty SPRO Master dataIndia tax on Goods Movements Logistics general SAP Ref. IMG Assign Users to Material Master Screen Sequence for Excise Duty 1.15 Specify Excise Accounts per Excise Transaction tax on Goods Logistics general SAP Ref. IMG SPRO Specify Excise Accounts per Excise Account determinationIndia Movements Transaction 1.16 Specify G/L Accounts per Excise Transaction tax on Goods Logistics general SAP Ref. IMG SPRO Specify G/L Accounts per Excise Account determinationIndia Movements Transaction 1.17 Incoming Excise Invoices SAPSPRO BusinessIndia tax on Goods Movements Logistics general Ref. IMG Incoming Excise InvoicesTransactions 1.18 Define Processing Modes Per Transaction Logistics general SAP Ref. IMG SPRO Define Processing Modes Business TransactionsIndia tax on Goods Movements Per Transaction 1.19 Define Reference Documents Per Transaction tax on Goods Logistics general SAP Ref. IMG SPRO Define Reference Documents Per Business TransactionsIndia Movements Transaction 1.20 Maintain Rejection Codes SAPSPRO BusinessIndia tax on Goods Movements Logistics general Ref. IMG Maintain Rejection CodesTransactions 1.21 Specify Which Movement Types Involve Excise Invoices Logistics SAP Ref. IMG SPRO Specify Which Business TransactionsIndia tax on Goods Movementsgeneral Movement Types Involve Excise Invoices 1.22 Outgoing Excise Invoices tax on Goods Logistics general SAP Ref. IMG SPRO Assign Outgoing Excise Invoices Business TransactionsIndia Movements Billing Types to Delivery Types 1.23 Maintain Default Excise Groups and Series Groups Logistics general SAP Ref. IMG SPRO Outgoing Excise Invoices Business TransactionsIndia tax on Goods Movements Maintain Default Excise Groups and Series Groups

1.24 Subcontracting Attributes tax on Logistics general SAP Ref. IMG SPRO Subcontrac Subcontracting Business TransactionsIndia Goods Movementsting Attributes 1.25 Maintain Movement Type Groups SPRO BusinessIndia tax on Goods Movements Logistics general SAP Ref. IMG Subcontracting SubcontractingTransactions Attributes 1.26 Utilization Determination SAPSPRO BusinessIndia tax on Goods Movements Logistics general Ref. IMG Utilization Determination UtilizationTransactions 1.27 Specify SAPscript Forms tax on Logistics general SAP Ref. IMG SPRO Specify Excise Registers Business TransactionsIndia Goods Movements SAPscript Forms 1.28 Number Ranges SAP Ref. IMGSPRO Number ToolsIndia tax on Goods Movements Logistics general Ranges 1.29 Message Control SAP Ref. IMG SPRO Message ToolsIndia tax on Goods MovementsLogistics general Control

Vendor Master Vendor Master (General Section) Vendor Master (Company Code) Vendor master (VAT registration numbers general section) Vendor master (dunning data) Vendor Master (Bank Details) Vendor master record (withholding tax types) X Vendor master record purchasing organization data Vendor Master Record: Purchasing Data Vendor Subrange Vendor Sub Range Description Partner Functions

Tables LFA1 LFB1 LFAS LFB5 LFBK LFBW LFM1 LFM2 WYT1 WYT1T WYT3

Customer Master General Data in Customer Master

Tables KNA1

Customer Master (Company Code) Assign customer credit card Customer Master Contact Partner Customer master record sales request form Customer Master Sales Data Customer Master Partner Functions Customer Master Licenses Customer Master Tax Indicator Customer Master Unloading Points Customer master credit management: Control area data Customer master credit management: Central data Customer Master: Legal Control Sanctioned Party List Customer Master (Bank Details) Customer master (dunning data) Customer master (VAT registration numbers general section)

KNB1 VCKUN MASSKNVK MASSKNVD KNVV KNVP KNVL KNVI KNVA KNKK KNKA KNEX KNBK KNB5 KNAS

Material Master General Material Data Material Descriptions Plant Data for Material Material Valuation Storage Location Data for Material Units of Measure for Material Sales Data for Material Forecast Parameters Planning Data Tax Classification for Material

Tables MARA MAKT MARC MBEW MARD MARM MVKE MPOP MPGD_MASS MLAN

Material Data for Each Warehouse Number Material Data for Each Storage Type

MLGN MLGT

SAP Standard system allows only 8 levels of release [Link] client requirement is more than 8 then for excess release codes customisation is done by the technical team (Abapers).Lets take an example of 15 release levels required for a client according to his Business needs then in this case initial 7 codes are customised and remaining 8 release codes are configured in the system.

Release procedure is of two types

Release Procedure without classification This procedure is applicable only for Purchase Requisitions. Here PR is released Item by Item only.

Release Procedure with classification This procedure is applicable to PR,RFQ,Service Entry sheet,RFQ,PO,Contract and scheduling agreements. Item by Item and Header level releases can be configured For PR - both item by item and Header level release can be configured For external purchasing documents - Release is possible only at Header level.

Step 1: Create Characteristics In this step we need to create characteristics - conditions to be satisfied for triggering Release [Link] example client has asked to set release strategy based on 3 [Link] of value, Plant and Purchasing group 1) Total value of PR more than Rs 50,000 create characteristic as "Release_PR_total_value" in transaction code CT04. Tab - Basic data " Data type --- CURR currency format", "Decimal places - eg. 2 " and "currency eg. INR or USD" Tab -values key in > 50000 INR Tab - Additional Data- Table Name "CEBAN" and Field Name "GSWRT" Tab - Restrictions - class type - 032 - Release strategy

2) Plant Create characteristic "Release_PR_plant" in transaction code CT04.

Tab - Basic data - Data type - CHAR; Number of chars - 4 Tab - Values - Key in all the plants for which you are required to configure release proc. eg. 1000,2000,3000 Tab - Additional data - Table name CEBAN and Field Name is WERKS. 3) Purchaisng Group Create characteristic "Release_PR_PurchasingGroup" in TCode CT04 Tab - Basic data - Data Type - char, Number of chars eg. 3 Tab - values - Key in all the purchasing Groups for which Release proc. is to be configured as required by Client. Tab - Addnl Data - Table Name CEKKO and field name - EKGRP Step 2: Define class in transaction code CL02 Menu path SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Edit classes Here we assign all the above created Characteristics to a CLASS so that a release strategy to be triggered when all the conditions are met. Create a new class with free choice of names as "PR_Release_proc" in transaction code CL02.*Key in the class name and select class type as 032 - RELEASE STRATEGY then click on symbol create to enter all the details as mentioned below. Tab - Basic data - Enter description as "PR_Release-Proc", status- Released, Same classification - check the push button - Warning Message Tab- CHAR Enter above created 3 characteristics 1.Release_PR_total_value 2.Release_PR_plant 3.Release_PR_PurchasingGroup step3:

Menu path is SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>set up procedure with classification> here define [Link] Groups Release group 01 is used for Purchase requisitions and 02 for Purchase orders. Here assign class "PR_Release_proc" against release code "01" check "OvRelPReq" indicator for over all release (All line items )of document in one shot else it will be released line item wise.

[Link] codes Release codes are assigned to Release groups, in Workflow these release codes are tagged to users' SAP IDs through which they will be able to approve or reject a PR in SBWP(Inbox in SAP Business workplace. PRs are released by users in transaction code ME54N. Eg Type of user - Level Release code

PR creator - clerk or Business user Approver - Supervisor - R1 - R2 - R3

Approver - Project Lead Approver - Asst. Manager

Approver - HOD/General Manager - R4 Release codes R1 to R5 are assigned to corresponding [Link] R4 can only approve the PR if prior approvals till R3 are completed else not in ideal situation. For detailed info please refer [Link] 3. Release Indicator: Release indicators show the release status of a Purchase Requisition. For detailed info please refer SAP Help official site [Link] [Link] Pre requisites: These define the order in which individuals or departments release the PR in sequence. [Link] strategies Create a new release startegy eg ."A1" or "U1" , write its description PR release for value >1 lakh Now select release codes according to the Chart of Authority set by your client. Eg. Release startegy " A1 - PR release for value >1 lakh" R1 - Supervisor R2- Project Lead R3- Asst. Manager R4- General Manager Now click on" Release Prerequisites "push button and check all the boxes in ascending [Link] the document click on "Release statuses" push button, check release statuses then click on "Continue" push button.

In third push button you can maintain CLASSIFICATION data or later you can directly mainatain in transaction code CL20N for this strategy. Classification data for example 1. Value - > 100000 2. Plant - 1000,2000,3000 etc 3. Purchasing groups - 101,102,103 etc By clicking on "Release Simulation" push button you can check whether release is getting affected for configured release codes or not. In this way you can configure all the required Release startegies. Workflow: Here Maintain SAP user ids in the column "Agent ID" defined against Group/Rel code/Object [Link] after approval will flow to the next user in the SAP inbox accessed through T code SBWP. SAP User IDs or Agent IDs are tagged to respective Release Group and Release codes Now create a PR in T code ME51N with the above conditions then a new tab will appear in PR creation screen at the time of [Link] the document and this can be released by respective users in TCode ME54N.

Tcode - ME54N - For Individual Release Tcode - ME55 - For Collective Release

For detailed info please visit SAP HELP website [Link] [Link]

List of most important notes in MM-PUR

MM-PUR 30316 Problems with fields that are not ready for input in purch. MM-PUR-GF-ACC 496082 FAQ: Account assignment in purchasing 627072 ME21N: incorrect account assignment on cost center 551863 ME21N: Accnt assignment not derived for required entry field MM-PUR-GF-ADR 498153 FAQ: Addresses in the purchasing 821981 Change in Vendor Address in PO updates Vendor Master address 422641 ME21N, ME22N: MM-PUR-GF-ARC

456129 FAQ: Archiving in purchasing 401318 Archiving: Additional information 335800 SARA: Deletion indicator not set, but why? MM-PUR-GF-REL 365604 FAQ: Release strategies in purchasing 493900 FAQ: Release Strategy 86900 Transport of Release strategies (OMGQ,OMGS) MM-PUR-GF-ARL 499625 FAQ: Optical archiving in purchasing 732278 Display of Originals does not work for archived documents There are many queries on Pricing Procedures in SD module in the forum. Pricing Procedure is indeed an heart of SD module, reason being if everything else is working fine, but price is not being calculated correctly, the purpose of billing fails. An Overview of Determination & Configuration of Pricing Procedure is as follows: In SD, Pricing Procedure is determined based on Sales Area (Sales Organization + Distribution Centre + Division) + Customer Pricing Procedure + Document Pricing Procedure. Sales Area is determined in Sales Order Header Level. Customer Pricing Procedure is determined from Customer Master. Document Pricing Procedure is determined from Sales Document Type / Billing Type (if configured). Once the pricing procedure is determined, Condition records are fetched. If appropriate condition records are found, the price is determined. If Mandatory pricing condition is missing, system will through an error message. In SD, the steps to configure Pricing procedure are as under: Step 1: Condition table: If existing condition table meets the requirement, we need not create a new condition table. Considering the requirement for new condition table, the configuration will be done in spro as follows: IMG -> Sales & Distribution -> Basic Function -> Pricing Control -> Condition Table (select the required fields combination, which will store condition record). Step 2: Access Sequence: If existing access sequence meets the requirement, we need not create a new access sequence. Considering the requirement for new sequence, the configuration will be done in spro as follows: IMG -> Sales & Distribution -> Basic Function -> Pricing Control -> Access Sequence (Access sequence is made up of Accesses (Tables) & the order of priority in which it is to be accessed. Here we assign the condition table to access sequence. Step 3: Condition Type: If existing condition type meets the requirement, we need not create a new condition type. Considering the requirement for new condition type, the configuration will be done in spro as follows: IMG -> Sales & Distribution -> Basic Function -> Pricing Control -> Condition Type. It is always recommended to copy an existing similar condition type & make the neccessary changes. Here we assign Access sequence to Condition type. Step 4: a. Pricing Procedure: It is recommended to copy a similar pricing procedure & make the neccesary changes in new pricing procedure. Pricing Procedure is a set of condition type & arranged in the sequence in which it has to perform the calculation. Considering the requirement for new Pricing Procedure, the configuration will be done in spro as follows: IMG > Sales and Distribution -> Basic Function -> Price Control -> Pricing Procedure --> Maintain Pricing Procedure. b. Pricing Procedure: After maintaining the pricing procedure the next step will be determination of pricing procedure. Configuration for determining pricing procedure in SPRO is as follows: IMG -> Sales and Distribution -> Basic Function -> Price Control -> Pricing Procedure --> Determine Pricing Procedure.

Step 5: Condition record: Condition record is a master data, which is required to be maintained by Core team / person responsible from the client. During new implementation, the condition records can be uploaded using tools like SCAT, LSMW, etc. It is assumed that document pricing procedure, customer pricing procedure , ... are in place.

How to Create SCAT program for any mass upload purpose? SCAT is similar to LSMW/BDC to upload/updated data in SAP from legacy system. The differences between SCAT and LSMW :LSMW and SCAT has different functionalities and different advantages, but common thing is they are used for data upload. SCAT is mainly used as a testing tool for follow-on transactions i.e. Purchase Requisition, Purchase order, Goods Receipt etc. Whereas LSMW is used for Master data (Materials, Customer, Vendor, BOM, Info record etc) and some of the transactions data (Purchase order, purchase requisition) There are many standard objects are available in LSMW so most of the consultants use LSMW, but again depends on the requirement. Writing a CAT script to create user:1 Recording a test case 1.1 To record a test case, call Transaction SCAT and enter test case Zuser_creat. - Do not choose Enter. - Choose Test Case ? Record Transaction. Enter Transaction SU01, and choose Record/Enter. - The system runs Transaction SU01. - Enter the user name TESTZ and choose Create. - Enter the users title first name ZEBRA and the last name TEST. - Select the Logon data tab, enter init as the initial password, and repeat the password, profile select sap_all then choose Save. - Go back a screen and in the dialog box displayed, select End recording. - A message is displayed stating that the recording has ended. - Enter the test case title User maintenance. - In the field Component, enter BC-SEC-USR. - Save the test case. - In the field package class, enter $TMP. - Choose Save to save the attributes. - To save the test case functions, go back. 2 Entering parameters for a test case

2.1 To define parameters for a test case, call Transaction SCAT. - Enter the test case name Zuser_creat. - Select Functions and choose Change. - Double-click on TCD. - Then double-click on program SAPLSUU5 screen 0050. (first appearance of this program) - The first screen of Transaction SU01 is displayed. (If you backed out, enter the procedure name again and double-click on TCD.) - Double-click on the user name field. In the field Param. name, enter an "&", and choose Copy/Enter. - Choose Next screen and double-click the last name. In the field Param. name, enter an "&" and choose Copy/Enter. - Go back until the Save folder appears, and choose Save. 3 Creating and using an external variant for the test case 3.1 To export the default parameters into a frontend file, in the test case, select Goto? Variants ? Export Default. Note: The default file name is <the name of your test case>.txt. Do not change the default values. 3.2 Open the file, with excel and edit and add another couple of user, and save the text file 3.3 To execute the test case using the external variant from file, from the initial CATT screen, enter the test case name and choose Execute. In the field Variants, select External from file and choose Choose. Select the file created above, and choose Open. Under Processing mode, select Errors, and choose Execute.
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