MODULE VII

FORMAL AND INFORMAL LETTER

Elemen : Menyimak dan berbicara

Membaca dan memirsa
Menulis dan mempresentasikan

ACTIVITY 1

Formal Letter
Dalam bahasa Inggris, surat dapat terbagi menjadi 2 jenis, formal letter (surat resmi) dan informal
letter (surat tidak resmi).

Pengertian Formal Letter

Formal letter atau surat resmi adalah surat yang dikeluarkan oleh instansi tertentu untuk keperluan
resmi. Karena diperuntukkan untuk keperluan resmi, jenis surat ini ditulis menggunakan bahasa yang
resmi dan memiliki struktur. Biasanya, surat ini dapat berupa undangan resmi untuk rapat, keperluan
acara sekolah, keperluan wisuda, dan lain sebagainya.

Perbedaan Formal dan Informal Letter

Formal letter tentunya sangat berbeda dari informal letter baik dari segi kegunaan, struktur, dan
penggunaan bahasa. Formal letter memiliki sifat penting sehingga surat ini biasanya dikirim oleh
instansi tertentu ke penerima surat untuk urusan penting. Adapun informal letter dikirim oleh
individu ke kerabat atau teman untuk urusan pribadi.

Formal letter juga memiliki tata penulisan yang resmi dan setiap bagiannya memiliki aturan tertentu
sedangkan informal letter tidak mengacu pada hal-hal tersebut. Bahasa yang digunakan pada formal
letter adalah bahasa baku. Adapun pada informal letter, bahasa yang digunakan bersifat lebih santai
dan tidak mengacu pada aturan-aturan tertentu.

Struktur Formal Letter

Tidak seperti informal letter yang bebas penulisannya dan tidak memiliki struktur, formal letter
memiliki struktur dalam penulisannya. Berikut adalah struktur yang pada umumnya ada pada formal
letter:
 Date = Tanggal dibuatnya surat tersebut
 Addressee = Nama dan alamat penerima surat
 Opening = Bagian pembuka
 Content = Isi surat resmi
 Closing = Salam penutup dan salam hormat dari pengirim

Beberapa formal letter berisikan bagian header berupa nomer surat dan jumlah lampiran yang
dikirimkan atau banyaknya halaman dari surat tersebut. Namun, hal ini adalah opsional. Kamu cukup
memenuhi 5 poin di atas.

Apakah formal letter memerlukan tanda tangan?

Umumnya surat resmi dibuat dengan persetujuan atasan ditandai adanya tanda tangan atau stempel
dari atasan tersebut. Sedangkan untuk jenis surat resmi untuk di sekolah yang dibuat oleh siswa,
kamu bisa menuliskan nama pada salam hormat di akhir surat.
Contoh Formal Letter (Sekolah)
Jakarta, November 19, 2024
No : 18/Inv/NusaJaya/2024
Attachment : –

Dear Sir or Madam,

Through this letter we announce that we will be holding a celebration of the 30th anniversary of
SMA Nusa Jaya on:
Day/date : Saturday, 29th November 20214
Time : 04.00 pm – 06.00 pm
You can check the details of the event on our official website [Link]. We
would be very grateful if you could attend the event. Thank you for your attention.

Sincerely,

The Principal of SMA Nusa Jaya

Nellisa Aninda, [Link].

Terjemahan

Jakarta, 19 November 2024

No : 18/Inv/NusaJaya/2024
Lampiran: –

Yang terhormat Bapak/Ibu,

Melalui surat ini kami mengumumkan bahwa kami akan mengadakan perayaan ulang tahun ke-30 dari
SMA Nusa Jaya pada :
Hari/tanggal : Sabtu, 29 November, 2024.
Waktu : 16.00 – 18.00
Detail acaranya dapat dicek di website resmi kami [Link]. Kami akan sangat
berterima kasih jika Anda bisa menghadiri acara tersebut . Terima kasih atas perhatian Anda.

Hormat saya,

Kepala sekolah SMA Nusa Jaya

Nelissa Aninda, [Link].

Questions :
1. Who are the receivers of the formal letter above?
2. When will the guests come to the formal letter above?
3. Where can we see the details of the event?
4. Who is the sender of the formal letter above?
5. What is the name of the event that is mentioned in the formal letter above?
 ASSIGNMENT
TASK 1
Answer these question based on the Formal Letter below!

Ijen Street, Boulevard, Malang

The Manager Modern Restaurant Easy Sushi
6 July 2024

Dear Sir/Madam,
I am writing to complain about a meal we had in your restaurant yesterday. We had booked a table
for six but when we arrived there were no free tables and we had to wait for more than 45 minutes
to sit down. From a menu of 12 dishes, only four were available and their quality was poor. The
fish in particular, tasted awful and the waiter was rude when we told him about this.
We have eaten in your restaurant several times in the past but this is the first time we have received
such bad treatment. I am not asking for a refund but I would like you to improve the quality of your
dishes and service.

Yours faithfully,
Azka Reyhan

Questions :
1. Who is the sender of the formal letter above?
………………………………………………………………………………………………………………………………………………………………………
2. Who is the receiver of the formal letter above?
………………………………………………………………………………………………………………………………………………………………………
3. What is the purpose of the formal letter above?
………………………………………………………………………………………………………………………………………………………………………
4. Why did Azka Reyhan complain that restaurant?
………………………………………………………………………………………………………………………………………………………………………
5. Where is the address of Modern Restaurant Easy Sushi?
………………………………………………………………………………………………………………………………………………………………………

ACTIVITY 2
PERSONAL LETTER (INFORMAL LETTER)

Pengertian Personal Letter

Personal Letters are the letters that are written to people we know such as friends, parents,
siblings or cousins.
(Surat pribadi merupakan surat yang ditulis untuk orang – orang yang kita kenal seperti teman –
teman, orang tua, saudara kandung atau saudara sepupu.)

Letters are not only written to inform but to strengthen the bond between two people writing
to each other.
(Surat – surat tersebut tidak hanya ditulis untuk memberi informasi tetapi juga mempererat ikatan
antara dua orang yang saling menulis.)

Struktur dari Personal Letter

1. Date (Tanggal)
Biasanya tanggal ini ditulis pada kiri paling atas. Tanggal ini menunjukkan kapan waktu surat
ditulis.
2. Address (Alamat)
Bagian ini adalah tempat dimana kamu menulis surat atau alamat asal si pengirim tinggal. Alamat
ditulis pada bagian kanan atas.
 3. Salutation & Name (Salam & Nama)
Bagian ini menuliskan salam pembuka dan nama penerima surat. Contohnya "Dear...", "Dearest...",
"Sweetheart", "Darling", "My love" dan lain-lain.
4. Introduction (Pembukaan)
Pembukaan dari surat biasanya dimulai dengan sebuah pembukaan seperti tanggapan dari surat
sebelumnya atau bisa juga awal perkenalan diri jika kalian baru memulai surat-menyurat.
5. Body (Isi Surat)
Bagian ini merupakan isi atau inti dari surat. Pada bagian Body ini kalian menceritakan semua isi
surat yang ingin kita ceritakan.
6. Closure (Penutup)
Bagian ini menunjukkan bahwa surat akan segera berakhir.
7. Complimentary close / Closing (Salam Penutup)
Bagian ini merupakan ungkapan penutup pendek seperti, "With love"."Sincerely yours", "With
love", and so on.
8. Signature (Tanda tangan)
Bagian ini berada di bawah complementary close, kalian bisa membubuhkan tanda tangan atau
bisa juga hanya inisial nama kalian saja.

Contoh ungkapan yang digunakan pada personal letters

Opening the letter

The standard opening for personal correspondence is “ Dear “ but you can also write:
- My dear …
- My dearest …
- Darling

Starting the letter

- How are you?
- Hope this letter finds you.......
- Thank you for your last letter.
- It was so good to hear from you.
- Sorry for answering late
- I am sorry I should have written earlier........
- Haven't heard from you in a while so I thought........
- I am sorry to inform you that........
- I am delighted to announce that ………
- I am very grateful to you for ………
- I was delighted to hear that ………
- It was so kind of you to ………
- Many thanks for ………
- I was so sorry to hear that ………
- I am writing to tell you that ………

Conclusion
- I am looking forward to seeing you soon.
- I am looking forward to hear from you soon.
- My best wishes for the coming test.
- See you.
- I will write soon.
- I will have to stop now.
- I am waiting for a quick reply.
- Looking forward to see you again.
- Bye.
Closure
- Best wishes
- With best wishes
- Kindest regards
- All my love
- See you soon
- All the best
- Once again many thanks
- Lots of love
- With love and best wishes
- Much love
- With love to you all
- With love

Some useful expressions for letter writing:

Gratitude:
 I’m just writing to thank you for ………
 It was very kind of you to ……
 Thank very much for ……
 I am very grateful for ……
Giving advice:
 Well, I thought about it and if I were you, I would ……
 Have you thought about ………?
 In the last letter you said you weren’t sure what course of action to take, I suggest………
 I think you shouldn’t ………
 In your last letter you asked me about …………, I think ………
Delivering good news:
 I’m sure you will be happy to hear that ………
 I am sure that you’ll be interested to know that ……
 By the way, did you know that ………?
 OMG!! You’ll never guess what happened!
 I am totally ecstatic to hear about ………
 I was happy beyond limits to read that ………

Delivering bad news:

 I’m sorry but I have to tell you that ………
 Bad news, I’m afraid, but no way to avoid it, so here it goes ……
 I’m extremely sorry to hear that ………
 It was heart wrenching to read about ………

Asking for help:

 I wonder if you could help me.
 I hope it’s not too much to ask but ……
 I wonder if I could ask you a favor. Could you ……?

Apologizing:
 I would like to apologize for ……
 I’m so sorry that ……
 Words are not enough to erase the pain I have given you but I want to say how sorry I am ………
JENIS PERSONAL LETTER
 Family Letter
Written to a family members to share recent news (ditulis untuk anggota keluarga yang
bertujuan membagi berita terbaru)
 Pen friend letter
Written to a pen friend.
 Fan Mails
Written to someone you idolise or admire (ditulis untuk seseorang yang kamu idolakan atau
sukai)
 Holiday/Celebration letter
 Farewell letter
Written to say goodbye to someone who is moing interstate or overseas,or changing school
(ditulis untuk mengucapkan selamat tinggal kepada seseorang yang pindah negara bagian atau
keluar pulau. Atau juga pindah sekolah)
 Get well letter
Written to wish someone a speedy recovery from illness. (ditulis untuk mengharapkan
seseorang sebuah pemulihan yang cepat dari sakit).
 Congratulations letter
 Thank you letter
 Love letter

Contoh dan bagian - bagian struktur Personal Letter

 ASSIGNMENT
TASK 2
Answer the questions and determine the text structure in this Personal Letter!
23 Anggrek Street
Bandung
32456

January 3th 2021

Dear my sister,

Tina, how are you in your university? I have printed our photo in Bali. I am sure that you want to see it. I
have applied them in this letter to.

After having the holiday in Denpasar last month, I always think when we will go there together with other
family. There, we saw many object resorts such as beach, hill, cultural temple and kind people. It makes
me miss the situation. Please, plan it more to our next year with the family.
Love you

Margareth

Answer the questions:

1. When did the letter send?
……………………………………………………………………………………………………………
2. Where did they spend their holiday?
……………………………………………………………………………………………………………
3. What kinds of tourism spot that they have visited?
……………………………………………………………………………………………………………
4. What is the salutation of the personal letter?
……………………………………………………………………………………………………………
5. What is the content paragraph of the letter above?
……………………………………………………………………………………………………………

TASK 3
Define the text structure of the personal above!
1 Date : ……………………………………………………………………………………………………………………………
2 Address : ……………………………………………………………………………………………………………………………
3 Salutation & Name : ……………………………………………………………………………………………………………………………
4 Introduction : ……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
5 Body : ……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
6 Closure : ……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
7 Complimentary : ……………………………………………………………………………………………………………………………
close/closing