Funciones del Departamento de Compras
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LUDYSFunciones del Departamento de Compras
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LUDYSCommon questions
Con tecnología de IAThe process of acquiring "Vistos Buenos Técnicos" involves obtaining technical approval for purchases, particularly for materials, packaging, and equipment used in production. This approval is recorded and is crucial to ensure that all purchased items meet the required specifications and are fit for their intended use . The Director Técnico, Jefe de Producción, Jefe de Desarrollo, and Director de Garantía y Control de Calidad are involved in providing these approvals based on the type of item being purchased . This ensures product quality, operational efficiency, and compliance with organizational standards.
Technical approval, or "Visto Bueno Técnico," is critical in the purchase of new production equipment, as it ensures that the equipment being acquired meets the necessary technical specifications and is suitable for use in production . The Director Técnico and Jefe de Producción handle these technical approvals, ensuring the equipment aligns with organizational needs and operational standards . This step is crucial to maintain production quality and prevent operational inefficiencies caused by unsuitable equipment.
In the international purchase process, the Gerente General is responsible for issuing the purchase request, while the Dirección Técnica generates the technical approval, known as Vo.Bo Técnico . The Coordinador de compras maintains regular communication via email to follow up on these purchases and ensure the required documents, such as the proforma invoice and air waybill, are obtained . These roles ensure a seamless coordination in international purchases, ensuring regulatory compliance and operational efficiency.
Upon receiving goods, if any anomalies are detected, the Coordinador de compras must be notified to make the necessary corrections . The procedure involves verifying the received items against the purchase order and other documentation to identify any discrepancies. Such issues must be reported immediately to ensure rectification and to uphold quality standards . Robust documentation and communication processes are essential to handle anomalies effectively.
If a supplier fails to send the required quality certificate with the order, the Coordinador de compra is responsible for requesting the missing documents again and striving for prompt delivery. Should this become a recurring issue, corrective measures will be taken to address future purchases with that supplier . This process is crucial to ensure that compliance and quality standards are upheld and that all product specifications and quality requirements are verified before use.
Changes in purchase specifications are managed by requiring new quotations when there is a change in supplier, specifications, or purchase quantities, as well as when new products or services are involved . All suppliers must be approved according to the procedure "selección y evaluación de proveedores (COPR001)" . Any changes should be communicated effectively to ensure all stakeholders are aware and to lessen the risk of misunderstanding or misinterpretation . This process ensures that all deviations from initial specifications are documented and formally approved, maintaining quality and compliance.
Supplier performance evaluation requires documenting the evaluation of the supplier once the purchase is received or the service is executed. The Coordinador de compras is responsible for specifying the delivery date and documenting any non-conformities or issues encountered during the service, as well as post-sale services provided . This involves filling out the "evaluación a proveedores (COFO005)" form to ensure accountability and track performance metrics, thus aiding in future supplier selection and relationship management .
The Coordinador de compras is responsible for sending the "orden de compra (COFO001)" to the supplier via email, fax, or in person, ensuring confirmation of receipt . For international purchases, the Coordinator must receive the proforma invoice, verify the item, prices, and quantities against the purchase order, and accept it if everything is correct . Additionally, they need to track the delivery date and notify the manager of any anomalies. The Coordinator also verifies and tracks the shipment guide, confirming the dispatch of the product .
When a purchase order is annulled, this must be recorded in the purchase request and purchase order. The responsible personnel must notify those affected or responsible for the requested product about the events that led to the annulment . This ensures transparency and allows necessary adjustments to be communicated effectively, minimizing disruptions and maintaining accountability within the process.
The execution of a purchase order for consumables involves several crucial steps: Generating the "orden de compra (COFO001)," obtaining technical approval, and getting management approval based on the cost and importance of the purchase. The order is then sent to the supplier, ensuring confirmation of receipt is documented . These steps are critical to ensure that purchases meet requirements, align with budgetary constraints, and comply with organizational procurement standards .