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PROJECT MANAGEMENT
BASICS
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COURSE DETAILS
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COURSE DESCRIPTION
▰ This course provides a basic framework of Project management
skills needed to successfully launch, lead and realize benefits
from projects in any organizations. Successful project managers
skillfully manages their resources, schedules, risks and scope to
produce a desired outcome.

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COURSE PURPOSE
▰ This course focuses on project management methodology that
will allow students to initiate and manage projects efficiently and
[Link] will learn key project management skills and
strategies, and you will have the opportunity to apply this
knowledge through assignments.

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LEARNING OUTCOME
Upon completion of the course, participants should be able to:

✓ Understand the generic project management concepts, terminologies and applications

✓ Comprehend the concept of a Project and its relationship to Operations

✓ Recognize the key stakeholders within the various environments by which projects
operate

✓ Understand the basics of Work Breakdown Structure (WBS)

✓ Gain knowledge on the different Project Management Five Process Groups

✓ Understand the different activities and outputs of each PM Process Groups

✓Acknowledge the value of change control in projects

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✓ Be aware of the project closeout process and documentation
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COURSE OUTLINE
▰ Introduction &PM Concepts &Framework
▰ The roles and responsibilities of a project manager
▰ Project initiation and planning
▰ Project execution,Control &Monitoring
▰ Project closing
▰ Project management tools and techniques
▰ Leading Teams
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TEXT OR REFERENCES
▰ A Guide to the Project Management Body of
Knowledge (PMBOK Guide), 6th Edition
▰ Project Management the Managerial Process,
5th Edition
▰ [Link]

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A Guide to the Project Management Body of Knowledge (PMBOK® Guide)4Sixth Edition is the
preeminent global standard for project management. It provides project professionals with the
fundamental practices needed to achieve organizational results and excellence in the practice of project
management.

[Link]

The Project
M anagement 9
Bible!
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k
PM CONCEPTS &
FRAMEWOR

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PM Concepts &Framework

▰ The purpose of this module is to introduce the

base concepts and framework of project
management.

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PM Concepts &Framework

WHY ARE PROJECTS UNDERTAKEN?

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PM Concepts & Framework

NEEDS

ASPIRATIONS PRODUCT
PROJECTS SERVICE
VISIONS RESULT

STRATEGIES

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PM Concepts & Framework

WHY ARE PROJECTS
UNDERTAKEN?
Market Demand
Business Need
Social Need
Customer Request Technological
(e.g., a car Advancement
company
authorizing a project (e.g., an NGO
(e.g., a training authorizing a project
to build more fuel- company (e.g., an electric
to provide potable
efficient cars in authorizing a project utility authorizing a (e.g., an electronics
water systems,
response to to create a new latrines, and project to build a firm authorizing a new
gasoline shortages) course to increase sanitation education new substation to project to develop a
its revenues) to communities serve a new faster, cheaper, and
suffering from high industrial park) smaller laptop based
rates of infectious on advances in
diseases) computer memory
and electronics
technology)
Environmental
Consideration
Legal Requirement
(e.g., an electronics
firm authorizing a new
project to develop a (e.g., a chemical
faster, cheaper, and manufacturer
smaller PC based on authorizing a project
advances in computer to establish
memory and guidelines for
electronics proper handling of a
technology) new toxic material)
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PM Concepts & Framework

WHAT IS A
PROJECT?
▰ A complex,non-routine,one-time effort limited
by time,budget,resources,and performance
specifications designed to meet customer
needs.
▰ A Temporaryendeavor undertaken to create
unique products,services or result.

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PM Concepts & Framework

PROJECT
▰ Itis temporarybecause…
▻ Ithas timeduration and oncetheproject outputis delivered,the
projectwillcease to existbecausetheobjectivehas been achieved.
▻ A projecthas definite startand definite [Link]
foreveras itis not a routine.

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PM Concepts & Framework

PROJECT
▰ It is used to create unique product, service, or a result because…
▻ It is undertaken to produce a tangible output (product).
▻ It is used to produce a service-related output (service).
▻ It produces a report (result).

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PM Concepts & Framework

PROJECT
CHARACTERISTICS
✓ Has an established objective.

✓ Has a defined life span with a beginning and an end.

✓ Requires across-the-organizational participation.

✓ Involves doing something never been done before.

✓ Has specific time, cost, and performance requirements.

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PROJECTS MANAGEMENT VS.

PM Concepts & Framework

OPERATIONS MANAGEMENT
PROJECTS OPERATIONS

Temporary 3 has Project: Construction of a new

building facility
definite beginning
DURATIO

Ongoing and
and definite end
Repetitive Operation: Maintenance of
(although duration
N

building facility
may vary)

Project: Creation of Rewards &

Deliver Recognition Framework
OBJECTIV

service/product/res
Sustain business
ult and close the
Operation: Quarterly and
project
E

Annual Rewards and

Recognition Event

Project: Creation of Parts Robot

Create unique
RESULT

Sustain business
product or service
END

Operation: Regular repair of the

robot

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PROJECTS MANAGEMENT VS.

PM Concepts & Framework

OPERATIONS MANAGEMENT
Projects and Operations are both…

❖ Performed by people

❖ Limited by constraints (time, budget, scope,

quality,risk,resources)

❖ Planned,executed,monitored and controlled

❖ Performed to achieve organizational objectives

or strategic plans

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PROJECT |PROGRAMS |
PM Concepts & Framework

PORTFOLIOS |PMO
PROJECT MANAGEMENT

❖ Project Management is very important because it strikes balance

between these constraints.
❖ Project Management is the application of knowledge,skills,tools,
and techniques to project activities to meet project requirements.
Project Management is accomplished through the appropriate
application and integration of logically grouped project
management processes.

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PROJECT |PROGRAMS |
PM Concepts & Framework

PORTFOLIOS |PMO
PROGRAM MANAGEMENT

❖ A group of related projects, subprograms, and program activities

managed in a coordinated way to obtain benefits not available from
managing them individually.

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PM Concepts & Framework

PROGRAM
CENTER OF
EXAMPLE: EXCELLENCE
PROGRAM

Training &
Rewards & Recognition Development
Establishing a centralized Establishing a developmental
Rewards and Recognition framework focusing on business ,
framework. financial and operational knowledge
and skills.

Knowledge
Management Marketing Tool
System
Creating a creative video presentation
Building a centralized location to designed for customers to market
collect, contribute and share products and services.
digital learning resources.

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PROGRAM
PM Concepts & Framework

SPACE LAUNCH
EXAMPLE:
PROGRAM

Development of R&D Manufacturing of Rocket

Facility Parts
Establishing a research and Creating intricate metal parts to be
development facility to study used for a heavy-lift rocket.
basic space science.

B uilding of Launch
Pad B uilding of Rocket Test
Building a platform from which a Ground
rocket-powered missile Building a facility where rocket
or space vehicle will be engines may be tested on the ground,
vertically launched. under controlled conditions.

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PROJECT |PROGRAMS |
PM Concepts & Framework

PORTFOLIOS |PMO
PORTFOLIO MANAGEMENT

❖ Projects, programs, sub portfolios, and operations managed

as a group to achieve strategic objectives.

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PM Concepts & Framework

PORTFOLIO

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PM Concepts & Framework

PROJECT, PROGRAM,
PORTFOLIO Portfolio
Manager
Portfolio

Program
Program
Manager

Project

Project
Manager

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PROJECT |PROGRAMS |
PM Concepts & Framework

PORTFOLIOS |PMO
PMO

❖ An organizational structure that standardizes the project-

related governance processes and facilitates the sharing of
resources, methodologies, tools, and techniques.

❖ BENEFITS of PMO:
a. Increased Consistency and Accuracy
b. Analyze the Important Data
c. Project Control
d. Portfolio-level Optimization
e. Share, Train and Educate

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PM Concepts & Framework

PROJECT
CONSTRAINTS
✓ A constraint, in project management, is any restriction
that defines a project's limitations.

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PM Concepts & Framework

PROJECT
CONSTRAINTS
Pushing too much in one
direction may cause problems
on the other.

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PM Concepts & Framework

PROJECT
ASSUMPTIONS
Keep in mind…
A project assumption is a factor in the planning process that is considered to be true,
real,or certain withoutproof or demonstration.

It is progressively elaborated (i.e., we have a high level understanding of assumptions in

the early stages of the project, and they get betterdefined as project progresses).

It involves risk 3 hence forms an integral component of Risk Management System.

Examples:
◦ Availability of human resources,
◦ Availability of resources with the desired qualifications,
◦Assumptions about environment, economy, inflation, government policies, markets,
technology, etc.

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PM Concepts & Framework

PROJECT
STAKEHOLDERS
A project stakeholder is…

Any individual, group, or organization who

may affect, be affected by, or perceive
itself to be affected by a decision, activity,
or outcome of the project.

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PROJECT
PM Concepts & Framework
STAKEHOLDERS
❖Responsible for managing Person(s) or organization(s) that Those who directly use the
the project will pay for the project's product, project's product.
scope, or service.
❖Not required to be a technical Example: when a new
expert Example: for a new drug is launched, patients
computer processor are the users)
manufacturing project, the
computer manufacturers
are the customers)

Project Managers Customers Users

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PROJECT
PM Concepts & Framework
STAKEHOLDERS
Responsible for managing the Provides resources and support Group of persons that carries
work related to the functional for the project, is accountable for out the project work.
areas of the business. the project success, and serves
as an escalation point for
important issues.

Functional Managers Sponsor Project Team

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PM Concepts & Framework

PROJECT
STAKEHOLDERS
Project stakeholders are very
important because…
Stakeholders' interests may positively or negatively
impact the project.

Stakeholders may exert influence over the project and

its outcome.
Stakeholders may have conflicting interests and
objectives; so managing stakeholders may involve
balancing those interests.
Involving stakeholders in the project phases improves the
probability of successfully completing the project and thus
satisfying customer requirements. This may also result in
buy-in or shared ownership of the project by the 35
stakeholders.
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PM Concepts & Framework

PROJECT
MANAGER ROLES
• The Project Manager
- Manages temporary, non-repetitive activities and frequently acts independently of the formal
organization.
a. Marshals resources for the project.
b. Is linked directly to the customer interface.
c. Provides direction, coordination, and integration to the project team.
d. Is responsible for performance and success of the project.
- Must induce the right people at the right time to address the right issues and make the right
decisions.

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PROJECT
PM Concepts & Framework

MANAGER’S SKILLS
Leadership Negotiating

Decision Making Problem Solving

Political and Cultural

Team Building Awareness

Motivating Trust Building

Influencing Coaching

Communicating Conflict Management 37

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PROJECT LIFE
PM Concepts & Framework

CYCLE
❖ Project Life Cycle - The series of phases that a
project passes through from its start to its
completion.
❖ Project Life Cycle depends upon:
- nature of project
- industry
- methodology
- client requirement
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PM Concepts & Framework

PROJECT
PHASE
❖ Produce one or more deliverables
❖ Generally sequential with output of one phase
becoming input to the next phase
❖ Phases can overlap also
❖ Reviews are done at the end of each phase to
decide if the phase is complete
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LIFE CYCLE &

PM Concepts & Framework

PHASES
❖ Produce one or more deliverables
❖ Generally sequential with output of one phase
becoming input to the next phase
❖ Phases can overlap also
❖ Reviews are done at the end of each phase to
decide if the phase is complete
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PHASE &
PROCESS GROUPS
PM Concepts & Framework
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PM Concepts & Framework

PROJECT
MANAGEMENT
FIVE PROCESS GROUPS

INITIATING CLOSING

EXECUTING

PLANNING
MONITORING
&
CONTROLLIN
G

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LIFECYCLE &
PROCESS GROUPS
PM Concepts & Framework
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THANK YOU

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